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ecspand
Enhance your SharePoint to a true
ECM platform
Welcome
Overview

            motivation
            microsoft sharepoint
            the idea ecspand
            ecspand highlights
Enterprise Content
     Management
ecspand - Enhance your SharePoint to a true ECM Platform
Hmmm?
Todays
Challenges
„ Information
      worker
                „
„ Information
                             worker
                                      „
Our work is dominated by …
Collaboration
Lack of Time
Increasing
amount of
available
information
Increasing
amount of
available
information
Paperless office …?
Paperless office …?


     70%




     10%                       8%    Transport
                                     Filing
     20%                       20%
                                     Editing
 Source: Anderson Consulting
Long Tail
Number of
                                           presentations, calculations, strategies, templates,
Documents                                 profit budget, organigram, proposals, suggestions,
                                      specifications, notes, memos, invoices, wikis, blogs, menu,
                                       plant layout, offers, price information, press information,
                                    business plan, competition analysis, graphs, process definitions,
                                          project documentation, external communication, …




             invoices, contracts,
              personnal record,
             delivery notes, etc.



                                                                                                        Types of content
            Managed Content                       Unmanaged Content


              Traditional
                 ECM
Long Tail
Involved
  User      invoices, contracts,
             personnal record,
            delivery notes, etc.




                                          presentations, calculations, strategies, templates,
                                         profit budget, organigram, proposals, suggestions,
                                     specifications, notes, memos, invoices, wikis, blogs, menu,
                                      plant layout, offers, price information, press information,
                                   business plan, competition analysis, graphs, process definitions,
                                         project documentation, external communication, …

                                                                                                       Types of content
           Managed Content                       Unmanaged Content


             Traditional                              Enterprise 2.0
                ECM
File documents …
… und recover them!
Emails …
Emails …
… got lost and are not filed to responding offers,
contracts, …
Huge amount of
paper ….
… slow down
business processes.
Important documents
Important documents

… such as invoices and contracts are executed
too slowly.
Data Security
Legal
Regulations
The solution …
…is simple ;-)
Motivation
Time
motivation
Time is Money



             Reduced time spent for search

             Decreased operating expenses

             Increased speed of process
             cycles
Provision of
Information
motivation
Provision of Information


             Has to be easy to retrieve
             relevant information

             Increase the quality of work

             Information is a side effect of
             daily work: transparency needed
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21


                      Archive
                        LOB
motivation
Motivation – Animation 21


                      Archive
                        LOB
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21




             ?
motivation
Motivation – Animation 21
Microsoft SharePoint
SharePoint connects island in your IT landscape.
microsoft sharepoint

                         Collaboration


           Business-                     Portal
          Intelligence




           Business
           Process
             and                         Search
            Forms
                          Enterprise
                           Content
                         Management
Aggregates information within one central
platform and acts as a „One-Stop-Shop“ for your
business relevant data and processes.
microsoft sharepoint
microsoft sharepoint
                       Collaboration

        Business
       Solutions                    Teamwork
                                    Enterprise 2.0



                                     Content-
 BI for everyone
                                     management



                       … and find
microsoft sharepoint
  Enterprise Content    Information Access      Business Intelligence    Team Collaboration &
    Management         Technology (Search)           Platforms              Social Software




  Web Conferencing     Unified Communications   Portal Products         Project & Portfolio Mgmt
microsoft sharepoint
  Enterprise Content      Information Access     Business Intelligence    Team Collaboration &
    Management           Technology (Search)          Platforms              Social Software




                       Covered with Microsoft SharePoint
  Web Conferencing      Unified Communications   Portal Products         Project & Portfolio Mgmt
microsoft sharepoint
SharePoint as multi-tool-gadget
microsoft sharepoint
The MacGyver for enterprises :-)
microsoft sharepoint
Metadata Management
                                     Office Integration

            Metadata based
              Navigation


                        Hierarchic
                       Taxonomies
microsoft sharepoint
 Office Integration
 Save to
SharePoint

                                            Edit Metadata




                                                  Presence
                                                Information
                        Related Documents
microsoft sharepoint
Document Sets           Managed like a
                       single Document




  Different Content
        Types
microsoft sharepoint
Record Management

       Policies




  Record & Hold        Audit Log
      Status
microsoft sharepoint
Remote Blob Storage

                        Blob Storage
        SharePoint
     Content Database



                META
Strategy:
The ecspand idea
the idea ecspand
Difference standard ECM …
                                     Link to
         Capture     Link to ERP
                                   SharePoint




                   DMS Server



                      Storage
the idea ecspand
… and ecspand your SharePoint
         Capture     Link to ERP   ….




                   DMS Server



                      Storage
the idea ecspand
Combining „Best of Breed“




ECM and DMS features like Document       Graphical Workflow design, Reusable
Libraries, Check in / out, Versioning,       Workflow Templates, Analysis, …
Office Integration, Workflow Engine,
Metadata Management, …
the idea ecspand
the idea ecspand
Competence Radar SharePoint
the idea ecspand
Competence Radar ecspand
the idea ecspand
ecspand your SharePoint
     Consistent interface

           Process driven

  Integration of 3rd party
              applications

 Rendition & Compliance

 Solutions „ready to use“


    SharePoint als „Single Point of Service“
Highlights
ecspand highlights
ecspand Services
ecspand highlights
Records Organizer
ecspand highlights




               Document filing based
               on its meta data.
ecspand highlights
By hand
ecspand highlights
By hand
ecspand highlights
Records Organizer
ecspand highlights
Rendition Service
ecspand highlights
Image Service
ecspand highlights
Compliance & Archiving
                     Audit proof archiving
                     Copy, move or link
                     Supports several compliance
                     platforms
                     Access by SharePoint
ecspand highlights
Workflow
                     Standard SharePoint
                     Workflows
                     Complex workflows: „ecspand
                     Workflow“ (Nintex OEM)
                     Ready to use Templates
Integration
ecspand highlights
Import Services
ecspand highlights
Integrate 3rd party applications
                     SharePoint as „Single Point
                     of Service“
                     Consolidated place for
                     knowledge management
                     and information retrieval
                     SharePoint as process
                     platform
ecspand highlights
Integrate existing ERP …
ecspand highlights
… into SharePoint
ecspand highlights
ERP Connector
                     Audit proofed archiving
                     Direct access to SharePoint
                     documents
                     Interapplication functionalities and
                     processes
                     ERP add-ons (SAP classifier, AX
                     modules)
ecspand highlights
ecspand Sidebar
                     Drag & Drop upload from file system
                     Automatic filing and indexing
                     Search within SharePoint
ecspand highlights
ecspand capture
                     Scanning client
                     “Scan to SharePoint”
                     Integrated in process
                     solutions
ecspand highlights
ecspand capture
ecspand highlights
ecspand cloud capture



                     Master
                      Data




Client PC
Process Solutions
ecspand highlights
Process Solutions
ecspand highlights
Contract Management
                                €


                                Costs   Tasks
                 Documents
                                                    Notes
                                                            Annotations
        Emails




Deadlines                                                           Templates




      Generate               Archive            Manage           Control
ecspand highlights
Quality Management
                     Structured document illustration
                     according to ISO standards
                     Comfortable search for QM
                     documents
                     Support of all tasks by multilevel
                     work flows
                     Intuitive working by full office
                     integration
ecspand highlights
Invoice Processing
                     Increased efficiency
                     Process transparency
                     Integration into to ERP (SAP,
                     Dynamics AX/NAV, Infor)
                     High-quality invoice detection
                     Standard processes
ecspand highlights
Invoice Processing
ecspand highlights
Invoice Processing
ecspand highlights
Invoice Processing
                     Push invoice to SAP
ecspand highlights
Invoice Processing
                     Push invoice to SAP
ecspand highlights
Invoice Processing
                     Push invoice to SAP
                     Start workflow in SAP
ecspand highlights
Invoice Processing
                     Push invoice to SAP
                     Start workflow in SAP
ecspand highlights
Invoice Processing
                     Push invoice to SAP
                     Start workflow in SAP
                     SharePoint process
ecspand highlights
Invoice Processing
                     Push invoice to SAP
                     Start workflow in SAP
                     SharePoint process
ecspand highlights
Invoice Processing
                     Push invoice to SAP
                     Start workflow in SAP
                     SharePoint process
                     Store invoice in SharePoint
Conclusion
conclusion
SharePoint as Construction Kit
conclusion
SharePoint as Construction Kit
conclusion
SharePoint as Construction Kit

SharePoint is an excellent construction kit for
enterprise applications.
However: (programmatic) adaptions due to
complex requirements cause high costs and
manpower needs.
conclusion
SharePoint as Construction Kit
conclusion
SharePoint as Construction Kit


For more sophisticated solutions standard
extensions and products are needed.
conclusion
Standardisation
             SharePoint, Nintex and ecspand
             as proven standard products
             Customizing by configuration
             and without coding
             Consistent use of standard
             mechanisms and extensions
conclusion
Standardisation
             Fast project delivery
             Modular principles
             Reduced (follow-up) costs
             Guaranteed updates and
             upgrades
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion



             Archive
conclusion




             Archive
      ERP




    LOB/DB
conclusion




             Archive
      ERP




    LOB/DB
conclusion




             Archive
      ERP




    LOB/DB
conclusion
conclusion
conclusion
Questions?
/me
Christian Kiesewetter
Partner und Sales Management
d.velop GmbH

  christian.kiesewetter@d-velop.at
  +43 664 2075372

  www.xing.com/profile/Christian_Kiesewetter3
  www.linkedin.com/in/christiankiesewetter
  www.slideshare.net/christiankiesewetter
  http://twitter.com/#!/christiankie

  www.ecspand.com
  www.d-velop.com

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