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Digital Media Centre (DMC)
Video Initiative
Linda Lloyd da Silva
John Locke
25-May-2015
DMC Video Initiative
The DMC scope will be expanded to host
videos from the following categories:
2
Video
s
Share
Assignments
HEA
(Slow Onset)
SO/NO
Marketing
Causal
Media
Historical
**Fast Onset HEA
Assets will still use
the current process
until Communicators
are comfortable with
the new upload
process.
DMC Video Initiative
How?
• Enable Communicators to upload images and videos
directly to the DMC.
– The upload process may differ slightly, but the amount of effort on
the part of communicators, will not increase.
• Implement processes that improve efficiency and
increase Librarians’ capacity to process more images and
videos.
3
Increased
Amount of
Assets
New
Implemented
Efficiencies
More Images
and Videos
Processed
DMC Video Initiative
There are Three Improvements
Improvement One
Aspera = our new file transfer tool that
transfers videos and images faster from areas
that have low internet connection speeds.
• Looks and feels exactly like an FTP tool.
• Guaranteed Transfer
• Tests have resulted in 30-60% increase in transfer
speeds.
• Upload from mobile devices.
4
1
Higher improvements
will actually be noticed
in areas with lower
bandwidths.
DMC Video Initiative
Improvements
Improvement Two
Communicators will now upload images and videos
directly to the DMC (without having to upload to
ShareFile, first).
5
2
Asset Submission form
• An Asset Submission Form will be used to document
the metadata that Librarians transfer to Assets.
File Naming Convention
• An easy file naming convention will be used to
distinguish Asset submissions from one another:
• "Category-Title/SHARE ID number-Communicator
Name"
Approval Work Flows
• Unapproved Assets can be uploaded for review.
• Standard users will only see Assets upon approval.
Standardization
of Asset
Categories
Aid in the
upload
process
Easier for
end users
to search
for Assets
DMC Video Initiative
Improvements
Improvement Three
Drop down keyword or metadata fields will be
used to standardize the categorization of
Assets.
6
3
Some metadata
fields will trigger
automatic approval
work flows in the
system background.
Next Steps
7
Training & Roll out dates
Will be forthcoming
Towards the end of June
 Complete final pilot testing on DMC
 Schedule Communicator and End user
WebEx training sessions
 DMC Video Initiative Roll Out
• Fast onset HEA responses will still
use the current process of uploading
to ShareFile until communicators
adapt to the new process.
 CML asset migration to DMC
 HEA Fast onset responses adapt new
“Direct to DMC” upload process.
 ShareFile will no longer be necessary in
the DMC upload process.
8
Thank you!

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DMC Video Initiative R2 (Final Version)

  • 1. Digital Media Centre (DMC) Video Initiative Linda Lloyd da Silva John Locke 25-May-2015
  • 2. DMC Video Initiative The DMC scope will be expanded to host videos from the following categories: 2 Video s Share Assignments HEA (Slow Onset) SO/NO Marketing Causal Media Historical **Fast Onset HEA Assets will still use the current process until Communicators are comfortable with the new upload process.
  • 3. DMC Video Initiative How? • Enable Communicators to upload images and videos directly to the DMC. – The upload process may differ slightly, but the amount of effort on the part of communicators, will not increase. • Implement processes that improve efficiency and increase Librarians’ capacity to process more images and videos. 3 Increased Amount of Assets New Implemented Efficiencies More Images and Videos Processed
  • 4. DMC Video Initiative There are Three Improvements Improvement One Aspera = our new file transfer tool that transfers videos and images faster from areas that have low internet connection speeds. • Looks and feels exactly like an FTP tool. • Guaranteed Transfer • Tests have resulted in 30-60% increase in transfer speeds. • Upload from mobile devices. 4 1 Higher improvements will actually be noticed in areas with lower bandwidths.
  • 5. DMC Video Initiative Improvements Improvement Two Communicators will now upload images and videos directly to the DMC (without having to upload to ShareFile, first). 5 2 Asset Submission form • An Asset Submission Form will be used to document the metadata that Librarians transfer to Assets. File Naming Convention • An easy file naming convention will be used to distinguish Asset submissions from one another: • "Category-Title/SHARE ID number-Communicator Name" Approval Work Flows • Unapproved Assets can be uploaded for review. • Standard users will only see Assets upon approval.
  • 6. Standardization of Asset Categories Aid in the upload process Easier for end users to search for Assets DMC Video Initiative Improvements Improvement Three Drop down keyword or metadata fields will be used to standardize the categorization of Assets. 6 3 Some metadata fields will trigger automatic approval work flows in the system background.
  • 7. Next Steps 7 Training & Roll out dates Will be forthcoming Towards the end of June  Complete final pilot testing on DMC  Schedule Communicator and End user WebEx training sessions  DMC Video Initiative Roll Out • Fast onset HEA responses will still use the current process of uploading to ShareFile until communicators adapt to the new process.  CML asset migration to DMC  HEA Fast onset responses adapt new “Direct to DMC” upload process.  ShareFile will no longer be necessary in the DMC upload process.

Editor's Notes

  1. The DMC scope will be expanded to host videos from the following categories: SHARE Assignments HEA (Slow Onset) SO / NO Marketing Casual Media Historical **Fast Onset HEA Assets will still use the current process until Communicators are comfortable with the new upload process.
  2. -In order to accommodate the increased amount of Assets, we will implement processes that improve efficiency and increase our Librarians’ capacity to process more images and videos. -New processes have been tested out with communicator pilot teams from SAPRO, MEERO, and HEA. -While developing these changes, we made sure that a key requirement was: the amount of effort on the part of communicators, will not be increased. The upload process may differ slightly, but the effort will not increase.
  3. Three improvements have been made: Improvement #1: -We have a new file transfer tool called Aspera that will transfer video and images faster from areas that have low internet connection speeds. -Aspera will look and feel exactly like an FTP tool. -Guaranteed Transfer: If connections are lost, then the file transfer will resume once the connection is restored, at the same point the transfer was lost. -Tests have resulted 30-60% increase in transfer speeds. -Higher improvements will actually be noticed in areas with lower bandwidths.
  4. Improvement #2: Communicators will now upload images and videos directly to the DMC (without having to upload to ShareFile, first). An Asset Submission form that has been used in the last year will be used to document the metadata that the Librarians will transfer to the Assets, once uploaded to the DMC. An easy file naming convention will be used to identify Asset submissions. "Asset Category - Title/SHARE ID number - Communicator Name“ This is a necessary step to distinguish Asset submissions from one another. Training will be provided to show you how to rename a batch of files to using the new naming convention in less than 10 seconds. Approval Work Flows will be set up within the DMC. End users will not see the Assets until they have been approved.
  5. Improvement #3: -Drop down keyword, or metadata, fields will be used to standardize the categorization of Assets. -This will aid Communicators in the upload process. -This will make it easier for end users to search for Assets. -Some of the new metadata fields will also trigger automatic approval work flows in the system background.