The document outlines how Computerized Maintenance Management Systems (CMMS) support healthcare facilities, focusing on unique needs such as regulatory compliance, risk assessment, and equipment maintenance. It emphasizes the importance of documenting maintenance data and creating compliance reports to satisfy regulatory agency requirements. Micromain offers CMMS solutions designed specifically for healthcare settings, aiding facilities in improving operations and managing assets effectively.

1. How CMMS Supports Healthcare Facilities
Hosted By: Mark Stellfox
We will begin the webinar shortly.
1 Eastern
12 Central
11 Mountain
10 Pacific
For audio:
In U.S. and Canada dial 1-866-740-1260
International dial 303-248-0285
Access code 3283235

2. About MicroMain
• Headquarters in Austin, TX
• We’ve been providing facilities with award-winning asset
maintenance and facility management software since
1991
• MicroMain offers CMMS, CAFM and Capital Planning
software and services
• Special version for Healthcare

3. Our Customers
• Over 3,700 customers worldwide
Walter Reed Hospital

4. What Are the Specific Needs of Healthcare?
Maintenance and facility managers in healthcare deal with
unique requirements which may include regulatory and
reporting needs.
 Patient and Staff Equipment Risk
 Healthcare Regulatory Agency Requirements
 Compliance Reporting
 Risk Assessment
 Inspections and Preventive Maintenance
 Operations Improvement
 Facilities and Clinical Engineering/Biomedical Needs

5. How Do I Manage Patient and Staff
Equipment Risk?
Identify patient and staff equipment risk and link that risk to
the equipment or area being maintained.
Determine the asset risk assessment data for regulatory
reporting.

6. How Do I Manage Healthcare Regulatory
Agencies and Requirements?
Your facility may be subject to regulations and potential
audits from a number of regulatory agencies.
Identify and document data regarding assets, asset
healthcare equipment class, and risk assessment score for
reporting and/or audit needs.
Be certain your CMMS can document required data on
these important topics.

7. How Do I Manage Regulatory Compliance
and Reporting?
Maintenance data needs to satisfy the needs of the
facilities maintenance and clinical engineering/biomedical
departments.
Data required may include:
 Asset preventive maintenance
 Work orders scheduled and completed
 Asset risk assessment
Accurate, up-to-date, and meaningful data documented in a
CMMS helps you create compliance reports.

8. How Do I Perform Risk Assessment?
Risk assessment for healthcare equipment ̶ often
classified as Life/Safety, Critical Utilities, General and
Medical ̶ offers independent scoring for both facilities and
clinical assets.
Utilize a date stamp for time of assessment and an
identification field for the person last providing the
assessment.
Flag equipment which contains patient data to identify
security issues related to HIPAA compliance.
Adjust maintenance procedures to meet requirements.

9. How Do I Manage Equipment/Assets?
Follow policies and procedures related to equipment
maintenance by documenting actions and reporting on the
data.
Identify equipment asset failure, track corrective action, and
document details such as when equipment maintenance
meets compliance requirements.

10. How Can I Manage Inspection Points?
When assets fail inspection points, create corrective work
orders.
These new work orders should include standard or user-
defined actions that provide detailed instructions for correcting
the inspection failure.
Document corrective maintenance performed.

11. How Do I Serve Facilities and
Clinical Engineering/Biomed Needs?
• Ensure proper, scheduled preventive maintenance
• Identify risk assessment of equipment based on clinical
engineering/biomedical criteria
• Identify equipment that may be HIPAA related and ensure
compliance when serviced
• Schedule, perform, report inspections needed for regulatory
compliance
• Manage service contracts and warranties
• Associate equipment and assets with patient IDs to provide a
patient usage audit trail

12. How Can I Improve Operations?
 Send work orders to printers, Pocket PC devices, or
mobile phones
 Effectively manage multiple projects to meet deadlines
 Ensure cross-departmental communication
 Reduce maintenance and compliance costs
 Schedule preventive maintenance and document
maintenance histories
 Track assets, including current conditions of all healthcare
equipment, areas, and vehicles

13. MicroMain Maintenance Healthcare
A CMMS designed in close coordination with healthcare facility
professionals and organizations, this system meets the needs
of both facilities and clinical engineering/biomedical
departments and is used by:
 Hospitals
 Continuous care/critical care facilities
 Nursing homes

14. Thank You
Are there any questions?
Chat your questions now or contact us:
Phone: 888-888-1600 x271
Email: Info@MicroMain.com
Web: www.micromain.com
Learn more about CMMS Software for Healthcare.