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Attachments Are Where It’s At! - Best Practices in Grant Attachments

The document outlines a webinar led by Megan Ream Ferry of Nonprofit Navigators, focusing on best practices for grant attachments essential for successful fundraising. It details necessary financial and non-financial documents required by funders, as well as updating protocols and optional attachments. Attendees are encouraged to engage, ask questions, and utilize resources for improving their grant applications.

Government & Nonprofit◦
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Welcome! • Please share your: • Name • Organization • Location • Expectation for learning today 1 FYI: • My fellow Nonprofit Navigators are on the webinar today. • Ask questions in the Chat and they will answer as they can (look for NN in front of their name). Help us Get to Know You J
Attachments are where it’s at! April 2022 2
Meet the Presenter 3 MEGAN REAM FERRY, NONPROFIT NAVIGATORS CONSULTANT / COLORADO TEAM megan@nonprofitnavigators.net Megan brings over 15 years of fundraising experience to Nonprofit Navigators, serving as a Development Coordinator, an Acting Executive Director, and a consultant. She has worked, often as the sole development staff person, in higher education, membership associations, environmental organizations, and nonprofits that serve individuals with disabilities. She is also a Past President of the Association of Fundraising Professionals (AFP) Colorado Chapter. Megan holds an MA in Philanthropic Studies from the Lilly School of Philanthropy at Indiana University and a BA from Arizona State University. She is also a proud alumna of the Institute for Leaders in Development at the University of Denver.
Nonprofit Navigators maps success for nonprofits through consultation and grant writing. Our vision is to see every nonprofit well-funded and serving their clients in measurably effective ways for the benefit of the community. 4
Grant Attachments Focus à Foundation Grants • U.S. nonprofits (Colorado specifically) • This information is also useful for government grants but is not the focus of this webinar Assumptions: • Attendees have a basic level of knowledge about grants • You may have helped with or written only one grant thus far in your career, but you know what a grant is. Focus and Assumptions for Today’s Webinar 5
Best Practices in Grant Attachments Standard attachments funders expect (organization budgets, program budgets, year-to-date financials, audits, etc.) and how often to update What to include when there is an opportunity to upload “Optional” Attachments Trending – what funders are looking for -- and what attachments to get Board/staff approval on now that you’ll need for a grant in 6 months Learning Objectives 6
Attachments Should Tell the Same Story as Your Narrative 7
Non-Financial Attachments: • 501c3 letter • Board of Directors list • Key Staff list Financial Attachments: • Annual Budget • Program Budgets • Last year’s financials (Audit, P&L, Balance Sheet) • Year-to-Date (YTD) financials • 990 • Major Donor list Common Attachments 8
501 c 3 letter 9
Board of Directors List 10 President Ronald Weasley Senior Pastor, Worship Center Washington, DC Term: January 2021-December 2023 Secretary Albus Dumbledore Supervisor Data Analysis, Amazon Warehouse Centennial, CO Term: January 2020-December 2022 Member at Large Luna Lovegood Vice President, Western Union Denver, CO Term: January 2022-December 2024 Example Board List:
1-10 employees (depending on size and structure) Short bio for each member Year person started working (or volunteering) with organization Key Staff List Keep it short & sweet: 11
Financial Attachments 12
Annual Budget Include major categories and programs: - Revenues—foundations, individuals, corporations, events, fees, etc. - Expenses—program 1, program 2, rent, insurance, computers, website, etc. Include dates, (e.g., 1/1/22 – 12/31/22) Revenues should be higher than expenses ideally, but a $0 based budget is okay 1 - 2 pages maximum 13
Update annually for each program. Focus on expenses (including personnel). • Some funders ask for revenues broken out by program as well. Fit into the General Organization Budget • e.g., Program 1 + Program 2 + Admin/ Fundraising = Org Budget Program Budgets 14
1. Balance Sheet 2. Profit and Loss (P&L) Statement • include dates, such as 1.1.21-12.31.21 Past Year’s Financials Audit, if applicable 15
Questions before we move on? 16
Year-to-Date Financials 17 • Usually provided quarterly • Should include: 1. Balance Sheet 2. Profit and Loss (P&L) Statement (including dates: e.g. 1.1.22 - 3.31.22)
990: • Every U.S. Nonprofit must file this form with the IRS. • Foundations sometimes ask for this Attachment so it’s a good idea to have it in your folder “just in case.” 990 and Major Donor List Major Donor List: • You decide what amount & above ($1,000, $5,000, etc.) to include on this list (include donors from last fiscal year). • Most nonprofits include every funding source on this list, but some only include foundations, donors and corporations (i.e., not government contracts). 18
Financial Attachments: • Annual Budget: • Update annually, 2 months before new budget year • Program Budgets: Update annually • Last Year’s Financials: • Balance Sheet and P&L: Update within 30 days of FY end • Audit: Update within 6 months of Fiscal Year (FY) end • Year-to-Date (YTD) Financials: • Update quarterly (within 30 days of the quarter’s end, thus by April 30th for Q1 2022) • 990: Update within 6 months of FY end • Major Donor list: Update annually Updating Attachments 19 Non-Financial Attachments: • 501c3 Letter: Dated within the last 5 years preferably • Board of Directors List: Update annually, or as needed • Key Staff List: Update annually, or when changes are made
Less Common / Optional Attachments 20 Non-Financial Attachments: • Pictures • Videos (including YouTube links) • Letters of Support • Annual Report • Evaluation Results Financial Attachments: • Explanation of Finances
Trends in Attachments • DEI Statement • Nondiscrimination Policy More on this topic: nonprofitnavigators.net/resources- for-nonprofits/making-ourselves-better Diversity, Equity and Inclusion (DEI) Statements vs. Nondiscrimination Policies 21
Q & A 22
Still have questions about Attachments? You can get feedback to improve your attachments for the best chance at winning grants! Next Steps: 1. Go to NonprofitNavigators.net 2. Sign up to get a free download from today’s webinar (“10 Best Practices for Grant Attachments”). 3. Between now - April 15th, request a Grant Attachment Review Package from Nonprofit Navigators (details below). v Package 1: Board List and Key Staff List ($100) v Package 2: Financials – Organizational Budget, Balance Sheet and P&L Statement, and Major Donor List ($250) NonprofitNavigators.net 23
24 Thank You! megan@nonprofitnavigators.net