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5-S
Technique
Engr. Abdun Noor
bd.abdunnoor@gmail.com
Associate Consultant
Centre for Management Development
SEL Centre (6th Floor), 29-West Panthapath, Dhaka-1205, Bangladesh
cmdconsultant@yahoo.com
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Know 5-S
 5-S’s are basic in establishing norms for effective
performance
 5-S is a KAIZEN technique to ensure incremental
improvement
 5-S was developed in Japan
 5-S is the name of a workplace organization
method that uses a list of five Japanese words
 The most obvious benefit from items being
organized in such a way that improve productivity
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Why 5-S?
 For workplace Management
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Where 5-S is Applicable
EvErywhErEEvErywhErE
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Why Implement 5-S
 Improves Productivity
 Helps in proper maintenance
 Improves Quality
 Improves Safety
 Reduces Costs
 Detects Inconsistency in Workplace
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
What is 5-S?
 Seiri
 Seiton
 Seiso
 Seiketsu
 Shitsuke
Derived From The First Letters ofDerived From The First Letters of
 整理
 整頓
 清掃
 清潔
 躾
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
What is 5-S?
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Meaning Of 5-S’s (1st
S)
Distinguishing Between
Necessary and
Unnecessary and Getting
Rid of What is not
Needed
SEIRISEIRI
SORT/SORT/
ORGANISEORGANISE
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
1st
S: SEIRI
 Distinguish between necessary and unnecessary
 Remove unnecessary and dispose them properly
 Reduce chance of being disturbed with
unnecessary items
 Evaluate necessary items with regard to cost,
frequency of use or other factors
 Items or equipment used once a week or once a
month should be kept within the work area
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
1st
S: SEIRI
 Items or equipment used less frequently should
be stored in a more distant location
 The items in holding area should be kept up-to a
planned time. If the items are not needed for
work, then the items can be disposed.
 It is always necessary to verify plans to dispose
of items with anyone who had been using these
items in the past or are presently using the same
or similar type of items
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
1st
S: SEIRI
 Dispose all items which are broken or have no
value
 An effective visual method to apply seiri is “Red
Tagging”
 Ensure that unnecessary do not enter the
workplace
 As a preventive measure identify how
unnecessary items enters to the workplace
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
1st
S: SEIRI
When did
you last
use this?
More
than 5
years
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
1st
S: SEIRI
You are
searching for
the files more
than an hour?
There are
many files
which have
not been used
since 5 years
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
1st
S: SEIRI
Before Sort
After Sort
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Meaning Of 5-S’s (2nd
S)
Establishing a neat layout
such that one can always
get as much of what is
needed, when needed
SEITONSEITON
SYSTEMIC/SYSTEMIC/
SET-IN-SET-IN-
ORDERORDER
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
 A place for everything and everything in its place
 Ensure
Everything has a name and location
Easy to keep
Easy to takeout
First in first out (FIFO)
30 Second retrieval
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
 Arrange all necessary items in order so they can
be easily picked for use
 Taking into account of the work flow, decide
which things to put where
 This should be done as per the frequency of use
of items. More frequently used items should be
kept near the workplace
 A holding area should be clearly visible and
clearly marked to assure visual control of items
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
 Display pictures of items and place it on a public
board visible to all
 Make a clear list of items with their locations
and put it on lockers or cabinets
 Label each locker/drawer/cupboard to show what
is kept inside
 Outline locations of equipment, supplies,
common areas and safety zones with lines
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
I can pick
even closing
my eyes
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
2nd
S: SEITON
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Meaning Of 5-S’s (3rd
S)
Eliminate trash, filth and
foreign matter to have a
cleaner workplace.
Cleaning as a form of
inspection
SEISOSEISO
SHINE/SHINE/
CLEANCLEAN
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
3rd
S: SEISO
 Adopt cleaning as a daily activity and as a part
of inspection
 Clean the workplace before starting of the job
and before closing the job
 Put aside 10 or 15 minutes for the same activity
per day
 Identify sources and find ways to prevent dirt &
contamination
 Clean both inside and outside on daily basis
 Prevent machinery and equipment deterioration
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
3rd
S: SEISO
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
3rd
S: SEISO
Before After
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
3rd
S: SEISO
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Meaning Of 5-S’s (4th
S)
Keeping everything
organized. Standards
to maintain
SEIKETSUSEIKETSU
STANDAR-STANDAR-
DISATIONDISATION
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
 Standardize the first three S’s
 Establish the routines and standard practices for
regularly and systematically repeating the first
three S’s
 Create procedures and forms for regularly
evaluating the status of the first three S’s
 Assign responsibility to individuals for a work
area and machinery
 Instead of criticizing poor cases, praise and
commend good practices or good performers
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
 Standardization & Visual Management:
 displays to help people avoid making operating
errors
 danger alerts
 indications of where things should be put
 cautions and operating reminders
 preventive maintenance displays
 instructions
 safety/ warning signs
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
What: Don’t tap switch
with left hand
Why: Left hand is close
to the heart
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
What: Don’t tap with wet hand
Why: Risk of electric shock
What: Switch with a single tap
Why: Risk of sparking if vibrate
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
Safety instructions
mounted on a
machine
Lubricate and
gauge levels
clearly marked
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
Has the nut been
tightened to the
right point?
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
4th
S: SEIKETSU
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Meaning Of 5-S’s (5th S)
Doing the right
thing as a
routine matter
SHITSUKESHITSUKE
SUSTAIN/SUSTAIN/
DisciplineDiscipline
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
5th
S: SHITSUKE
 Doing the right thing as a matter of course
 Make everyone committed to the program
 Enforce discipline to inculcate self discipline
 Have a 5-S Patrol Team
 Senior management should initiate a celebration
for the total 5S implementation
 Motivate through competitions
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
5th
S: SHITSUKE
Competition and Award
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
5-S: At a glance
Seiri
Seiton
Seiso
Seiketsu
Shitsuke
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Some Points on 5-S
 If you can’t do 5-S, you can’t do other work
 The company that’s doing badly is doing the 5-S
badly
 5-S’s are Crime Prevention
 5-S’s are management barometer
 If you can do 5-S, you can do anything
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
5-S
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Few examples of 5-S:
Before After
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Few examples of 5-S:
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Few examples of 5-S:
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Few examples of 5-S:
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Few examples of 5-S:
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Few examples of 5-S:
Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
The Three Types Of Workplaces
3rd Class workplace
Where everyone messes the place and there is no
one to clean up
2nd Class workplace
Where people mess up the place and office
helpers, cleaners, janitorial services or servants
clean up the place
1st Class workplace
Where everyone is disciplined and does not mess
up and all participate in cleaning
5-S Technique

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5-S Technique

  • 1. 5-S Technique Engr. Abdun Noor bd.abdunnoor@gmail.com Associate Consultant Centre for Management Development SEL Centre (6th Floor), 29-West Panthapath, Dhaka-1205, Bangladesh cmdconsultant@yahoo.com
  • 2. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Know 5-S  5-S’s are basic in establishing norms for effective performance  5-S is a KAIZEN technique to ensure incremental improvement  5-S was developed in Japan  5-S is the name of a workplace organization method that uses a list of five Japanese words  The most obvious benefit from items being organized in such a way that improve productivity
  • 3. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Why 5-S?  For workplace Management
  • 4. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Where 5-S is Applicable EvErywhErEEvErywhErE
  • 5. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Why Implement 5-S  Improves Productivity  Helps in proper maintenance  Improves Quality  Improves Safety  Reduces Costs  Detects Inconsistency in Workplace
  • 6. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com What is 5-S?  Seiri  Seiton  Seiso  Seiketsu  Shitsuke Derived From The First Letters ofDerived From The First Letters of  整理  整頓  清掃  清潔  躾
  • 7. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com What is 5-S?
  • 8. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Meaning Of 5-S’s (1st S) Distinguishing Between Necessary and Unnecessary and Getting Rid of What is not Needed SEIRISEIRI SORT/SORT/ ORGANISEORGANISE
  • 9. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 1st S: SEIRI  Distinguish between necessary and unnecessary  Remove unnecessary and dispose them properly  Reduce chance of being disturbed with unnecessary items  Evaluate necessary items with regard to cost, frequency of use or other factors  Items or equipment used once a week or once a month should be kept within the work area
  • 10. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 1st S: SEIRI  Items or equipment used less frequently should be stored in a more distant location  The items in holding area should be kept up-to a planned time. If the items are not needed for work, then the items can be disposed.  It is always necessary to verify plans to dispose of items with anyone who had been using these items in the past or are presently using the same or similar type of items
  • 11. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 1st S: SEIRI  Dispose all items which are broken or have no value  An effective visual method to apply seiri is “Red Tagging”  Ensure that unnecessary do not enter the workplace  As a preventive measure identify how unnecessary items enters to the workplace
  • 12. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 1st S: SEIRI When did you last use this? More than 5 years
  • 13. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 1st S: SEIRI You are searching for the files more than an hour? There are many files which have not been used since 5 years
  • 14. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 1st S: SEIRI Before Sort After Sort
  • 15. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Meaning Of 5-S’s (2nd S) Establishing a neat layout such that one can always get as much of what is needed, when needed SEITONSEITON SYSTEMIC/SYSTEMIC/ SET-IN-SET-IN- ORDERORDER
  • 16. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON
  • 17. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON  A place for everything and everything in its place  Ensure Everything has a name and location Easy to keep Easy to takeout First in first out (FIFO) 30 Second retrieval
  • 18. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON  Arrange all necessary items in order so they can be easily picked for use  Taking into account of the work flow, decide which things to put where  This should be done as per the frequency of use of items. More frequently used items should be kept near the workplace  A holding area should be clearly visible and clearly marked to assure visual control of items
  • 19. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON  Display pictures of items and place it on a public board visible to all  Make a clear list of items with their locations and put it on lockers or cabinets  Label each locker/drawer/cupboard to show what is kept inside  Outline locations of equipment, supplies, common areas and safety zones with lines
  • 20. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON
  • 21. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON I can pick even closing my eyes
  • 22. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON
  • 23. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON
  • 24. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 2nd S: SEITON
  • 25. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Meaning Of 5-S’s (3rd S) Eliminate trash, filth and foreign matter to have a cleaner workplace. Cleaning as a form of inspection SEISOSEISO SHINE/SHINE/ CLEANCLEAN
  • 26. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 3rd S: SEISO  Adopt cleaning as a daily activity and as a part of inspection  Clean the workplace before starting of the job and before closing the job  Put aside 10 or 15 minutes for the same activity per day  Identify sources and find ways to prevent dirt & contamination  Clean both inside and outside on daily basis  Prevent machinery and equipment deterioration
  • 27. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 3rd S: SEISO
  • 28. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 3rd S: SEISO Before After
  • 29. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 3rd S: SEISO
  • 30. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Meaning Of 5-S’s (4th S) Keeping everything organized. Standards to maintain SEIKETSUSEIKETSU STANDAR-STANDAR- DISATIONDISATION
  • 31. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU  Standardize the first three S’s  Establish the routines and standard practices for regularly and systematically repeating the first three S’s  Create procedures and forms for regularly evaluating the status of the first three S’s  Assign responsibility to individuals for a work area and machinery  Instead of criticizing poor cases, praise and commend good practices or good performers
  • 32. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU  Standardization & Visual Management:  displays to help people avoid making operating errors  danger alerts  indications of where things should be put  cautions and operating reminders  preventive maintenance displays  instructions  safety/ warning signs
  • 33. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU What: Don’t tap switch with left hand Why: Left hand is close to the heart
  • 34. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU What: Don’t tap with wet hand Why: Risk of electric shock What: Switch with a single tap Why: Risk of sparking if vibrate
  • 35. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU
  • 36. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU
  • 37. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU Safety instructions mounted on a machine Lubricate and gauge levels clearly marked
  • 38. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU Has the nut been tightened to the right point?
  • 39. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU
  • 40. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 4th S: SEIKETSU
  • 41. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Meaning Of 5-S’s (5th S) Doing the right thing as a routine matter SHITSUKESHITSUKE SUSTAIN/SUSTAIN/ DisciplineDiscipline
  • 42. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 5th S: SHITSUKE  Doing the right thing as a matter of course  Make everyone committed to the program  Enforce discipline to inculcate self discipline  Have a 5-S Patrol Team  Senior management should initiate a celebration for the total 5S implementation  Motivate through competitions
  • 43. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 5th S: SHITSUKE Competition and Award
  • 44. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 5-S: At a glance Seiri Seiton Seiso Seiketsu Shitsuke
  • 45. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Some Points on 5-S  If you can’t do 5-S, you can’t do other work  The company that’s doing badly is doing the 5-S badly  5-S’s are Crime Prevention  5-S’s are management barometer  If you can do 5-S, you can do anything
  • 46. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com 5-S
  • 47. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Few examples of 5-S: Before After
  • 48. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Few examples of 5-S:
  • 49. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Few examples of 5-S:
  • 50. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Few examples of 5-S:
  • 51. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Few examples of 5-S:
  • 52. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com Few examples of 5-S:
  • 53. Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com The Three Types Of Workplaces 3rd Class workplace Where everyone messes the place and there is no one to clean up 2nd Class workplace Where people mess up the place and office helpers, cleaners, janitorial services or servants clean up the place 1st Class workplace Where everyone is disciplined and does not mess up and all participate in cleaning