SlideShare a Scribd company logo
Contents
Five takeaways
on the future of expense management
Contents
Business expenses form a large part of the
costs of every company but often they are
hidden



 Smaller companies are able to use the same
high quality software as Fortune 500 companies



                   The use of cloud computing
disrupts current expense management solutions
Contents




Five takeaways
1
#Contents




Cloud based business software
increases compliance
                                © C10sed - Flickr
Contents
First takeaway




        Cloud based business software increases compliance

In companies with cloud based expense management, compliance with corporate
policy is 17% higher than in similar organizations with on-premise or manual
systems




Best in class cloud based solution
companies see 90% compliance with
company policies, traditional software
companies only 59%




                                                     (Source: Aberdeen Group)



                                                                                © C10sed - Flickr
Contents
#2




Cloud based analytics of business
expenses increase organizational
intelligence                        © MillionEyez - Flickr
Contents
Second takeaway



              Cloud based analytics of business expenses
                  increase organizational intelligence

The unified view on company expenses improves collaboration and coordination
between executives and extracts greater value from their business travel.



57% of companies that use cloud based
business expense management are able
to use expenses information for
improving organizational intelligence



                    (Source: Aberdeen Group)




                                                                         © MillionEyez - Flickr
3
#Contents




Cloud based analytics of business
expenses increase ROI
                                    © Siddy Lam - Flickr
Contents
Third takeaway




    Cloud based analytics of business expenses increase ROI


Analyzing business expense from a central database allows better insights on
spending behavior and travel costs.


For every dollar spent on business travel, companies generate between $10 and
$15 dollar on revenue increase. Expense analysis can show unexpected
opportunities to save money on travel spending.


Cutting redundant travel costs can increase the revenue proportion even more




                                                                      © AaronPatterson - Flickr


                                                                                   © Siddy Lam - Flickr
Contents
#4




Cloud based business
expense managements systems
allow better collaborative functions   © Birgit44 - Flickr
Contents
Fourth takeaway



          Cloud based business expense managements systems
                   allow better collaborative functions


Next to the previously mentioned organizational excellence, expense management
systems can help stimulate collaboration in the company.


Collaboration amongst executives is interesting to lower travel costs, but can
also enable new opportunities to leverage the outcome of business travel.



  Today, already 41% of the companies using cloud based expense management
                   use these systems to improve collaboration.




                                                                                 © Birgit44 - Flickr
5
#Contents




There are differences between how
small and large enterprises see
business expense management
                                © GeoY5 - Flickr
Contents
Fifth takeaway




          There are differences between how small and large
            enterprises see business expense management

Smaller companies focus more on improving existing processes for the
management for expenses, getting more ROI from travel and more insight in the
expenses


Larger companies often have already insight in the expense management
processes and focus more on enforcing existing policies for this matter


Smaller companies are advised to look at their expense management more closely
and to treat it as it strategic business function rather than just a business need.

  Fortunately, new cloud based solutions make it possible to purchase high quality
    solutions for the a fraction of the price than the previous generation expense
                                 management solutions

                                                                              © GeoY5 - Flickr
Contents
             General considerations for
    a cloud based expense management solution


       Ensure integration possibilities of payment transactions

                  Go for a user friendly application

   The company policy should be implemented without much effort

           Look out for comprehensive reporting modules

                  Go for mobile device integrations




                                                          (research sources: Aberdeen Group & Ziff Davis)
Contents
          Xpenditure is cloud based expense management solution that combines
             real time spend monitoring with digitalized receipt management.

•Take a picture from your receipt

•We will scan the receipt and extract date,
merchant, amount and currency.

•Expenses are created in the online account
for further analysis and reporting



                     Start painless expense management now
                and sign up or a free account at www.xpenditure.com


  Download the full whitepaper on The Future of Expense Management on blog.xpenditure.com

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5 takeaways on the future of expense management

  • 1. Contents Five takeaways on the future of expense management
  • 2. Contents Business expenses form a large part of the costs of every company but often they are hidden Smaller companies are able to use the same high quality software as Fortune 500 companies The use of cloud computing disrupts current expense management solutions
  • 4. 1 #Contents Cloud based business software increases compliance © C10sed - Flickr
  • 5. Contents First takeaway Cloud based business software increases compliance In companies with cloud based expense management, compliance with corporate policy is 17% higher than in similar organizations with on-premise or manual systems Best in class cloud based solution companies see 90% compliance with company policies, traditional software companies only 59% (Source: Aberdeen Group) © C10sed - Flickr
  • 6. Contents #2 Cloud based analytics of business expenses increase organizational intelligence © MillionEyez - Flickr
  • 7. Contents Second takeaway Cloud based analytics of business expenses increase organizational intelligence The unified view on company expenses improves collaboration and coordination between executives and extracts greater value from their business travel. 57% of companies that use cloud based business expense management are able to use expenses information for improving organizational intelligence (Source: Aberdeen Group) © MillionEyez - Flickr
  • 8. 3 #Contents Cloud based analytics of business expenses increase ROI © Siddy Lam - Flickr
  • 9. Contents Third takeaway Cloud based analytics of business expenses increase ROI Analyzing business expense from a central database allows better insights on spending behavior and travel costs. For every dollar spent on business travel, companies generate between $10 and $15 dollar on revenue increase. Expense analysis can show unexpected opportunities to save money on travel spending. Cutting redundant travel costs can increase the revenue proportion even more © AaronPatterson - Flickr © Siddy Lam - Flickr
  • 10. Contents #4 Cloud based business expense managements systems allow better collaborative functions © Birgit44 - Flickr
  • 11. Contents Fourth takeaway Cloud based business expense managements systems allow better collaborative functions Next to the previously mentioned organizational excellence, expense management systems can help stimulate collaboration in the company. Collaboration amongst executives is interesting to lower travel costs, but can also enable new opportunities to leverage the outcome of business travel. Today, already 41% of the companies using cloud based expense management use these systems to improve collaboration. © Birgit44 - Flickr
  • 12. 5 #Contents There are differences between how small and large enterprises see business expense management © GeoY5 - Flickr
  • 13. Contents Fifth takeaway There are differences between how small and large enterprises see business expense management Smaller companies focus more on improving existing processes for the management for expenses, getting more ROI from travel and more insight in the expenses Larger companies often have already insight in the expense management processes and focus more on enforcing existing policies for this matter Smaller companies are advised to look at their expense management more closely and to treat it as it strategic business function rather than just a business need. Fortunately, new cloud based solutions make it possible to purchase high quality solutions for the a fraction of the price than the previous generation expense management solutions © GeoY5 - Flickr
  • 14. Contents General considerations for a cloud based expense management solution Ensure integration possibilities of payment transactions Go for a user friendly application The company policy should be implemented without much effort Look out for comprehensive reporting modules Go for mobile device integrations (research sources: Aberdeen Group & Ziff Davis)
  • 15. Contents Xpenditure is cloud based expense management solution that combines real time spend monitoring with digitalized receipt management. •Take a picture from your receipt •We will scan the receipt and extract date, merchant, amount and currency. •Expenses are created in the online account for further analysis and reporting Start painless expense management now and sign up or a free account at www.xpenditure.com Download the full whitepaper on The Future of Expense Management on blog.xpenditure.com