SlideShare a Scribd company logo
15Dec2016	
Rachael	G.	Samberg	
DISSERTATIONS:
PUBLISHING & COPYRIGHT WORKFLOW
Image	by	Gaia	Tech.,		
http://www.gaia-tech.com/ict-services/
integrated-solutions-for-improved-workflow/
Why	do	we	think	about		
what	we	include,	or		
how	we	publish?	
By	Rachael	G.	Samberg
Using	content	by	or	about	other	people?	
By	Rachael	G.	Samberg
What’s	the	difference	from	the	last	slide?	
By	Jojo	V	(Own	work),	CC	BY-SA	4.0,	available	at	https://commons.wikimedia.org/wiki/File%3ABurgersfig.png
Non-Copyright	Legal	Questions	
• Agreements	with	archives	
• Privacy	&	publicity	rights	
• Etc.
Decisions	as	student	submits	(publishes)	online	
•  Student	owns	©.		Meaning?	
•  Should	student	register	it?	
•  Does	student	need	an	embargo?	
•  Should	student	license	the	work?
The	Workflow	
http://guides.lib.berkeley.edu/copyright-dissertation
SUBMISSION		PROCEDURES
Submission	Procedures	
•  Use	ProQuest	ETD	Admin			
•  Metadata	à	Library	for	catalog			
•  Additionally,	submit	Grad	Div	Release	form	
•  Embargo	elections	are	separate:	
•  Proquest:	Zero,	6	mos,	1	yr,	2	yrs	
•  Grad	Div:	Zero	or	2	yrs	
•  If	no	Grad	Div	embargo:	
•  Grad	Div	tells	Library	à	eScholarship	
•  If	Grad	Div	embargo:	
•  Library	waits	until	thumbs	up	before	à	eScholarship	
http://grad.berkeley.edu/academic-progress/dissertation/
Grad	Div	Updates	to	Filing	Procedures	
	
Remove	print	storage,	add	eScholarship	
	
Update	embargo	lengths	in	Release	Form	
	
Add	embargo	extension	petition	process;	distinguish	
ProQuest	vs.	Grad	Div	extension	requests	
	
Copyright	information	
	
Update	Release	Form	to	make	it	“electronically”	on	any	
platform	(eSchol	vs.	lib	catalog)
COPYRIGHT	&	PUBLISHING	
WORKFLOW
I’d	rather	nap	in	
the	massage	
chair	at	Moffitt	
By	Rachael	G.	Samberg
What	is	copyright?	
	
	
Exclusive	rights	to	make	certain	uses	
for	limited	period	of	time
The	Copyright	Act:	
Reward	of	Exclusive	Rights…	
•  Reproduction	
•  Derivative	works									
•  Distribution	
•  Public	performance		
•  Public	display	
•  Public	performance	of	
sound	recordings	via	digital	
audio	transmission	
By	Rachael	G.	Samberg
…for	Limited	Periods	of	Time	
• Varies	but	at	least	author’s	life	+	70	years	
Within	“protected”	period,		
author’s	permission	needed	to		
reproduce,	display,	perform,	etc.
A	Few	Other	©	Prerequisites	
Protects	expressions,		
not	facts	
Must	be	original,		
authored,	and	fixed	
By	Rachael	G.	Samberg	
Ghana’s	GDP	
Ghana	Statistical	Service,	“Gross	Domestic	Product	2016,”		
http://www.statsghana.gov.gh/gdp_new.html
Copyright	vs.	
Attribution	
By	Rachael	G.	Samberg
Copyright	&		
Underlying	Work	
By	Rachael	G.	Samberg
Works	in	Public	Domain	Not	Protected	
Works	by	U.S.	Federal	
Government	
Works	whose	copyright	
term	has	expired	
https://commons.wikimedia.org/wiki/
File:Britannica_Shakespeare_Droeshout_Engraving.jpg
https://www.nasa.gov/sites/default/files/atoms/files/journey-to-
mars-next-steps-20151008_508.pdf
Other	Limitations	
• Statutory	exemptions	
• Undertake	exclusive	rights	
• Without	obtaining	permission	
• Without	payment	of	license	fee
Statutory	Exemption:	Fair	Use	
1.		Purpose	&	character	of	use		
(commercial	purposes	less	likely	fair	
than	nonprofit	educational;	whether	use	
is	“transformative”	often	dominates)	
2.		Nature	of	copyrighted	work		
(more	likely	fair	if	you’re	using	factual/
scholarly	work)	
3.		Amount	and	substantiality		
(size	&	importance	of	portion	used	in	
relation	to	whole)	
4.		Effect	upon	potential	market		
(less	likely	fair	if	use	is	substitute	for	
purchasing	original)	
By Rachael G. Samberg
Is	use	fair?	
• All	four	factors	
• No	10%	rule			
• Always	fair	to	link	
By	Rachael	G.	Samberg
Still	in	©	(i.e.	not	public	domain),	and	your	
use	exceeds	fair	use?		
	
• You	need	permission!		
• Permission	(license)	be	
“pre-fab,”	applied	in	
advance	by	the	author
How		to		apply		all			
this	when	writing?	
By	Rachael	G.	Samberg
STEP	1:	
Do	you	need	
permission?	
Ø Has	a	license	already	been	granted?	
Ø Is	the	work	in	the	public	domain?	
Ø Would	publishing	the	content	be	fair	use?	
				If	YES	to	any,	skip	to	STEP	3.
Applying	Step	1	
2011	Don	Quixote	translation	
By	Miguel	de	Cervantes	Saavedra	(Author),	Tom	Lathrop	(Translator),	Penguin	Classics
Applying	Step	1	
By	Aphelpsmd	-	Own	work,	CC	BY-SA	4.0,		
https://commons.wikimedia.org/w/index.php?curid=47336939	
https://commons.wikimedia.org/wiki/File:Acide_sulfurique_semi_dev.png
STEP	2:	
Seek	
permission	
if	needed	
Ø Research	who	holds	copyright	&	send	request.	
Ø Keep	records	for	your	files.	
Ø Ensure	permission	covers	all	intended	uses.	
Ø Plan	ahead.
Applying	Step	2:	
Sample	Permission	Procedures	
https://www.ieee.org/publications_standards/
publications/rights/permissions_faq.pdf
Finding	Rights	Holders
Sample	Permission	Request
STEP	3:	
Address	non-
©	policy	
concerns	
Ø Concerns	about	rights	of	privacy	or	publicity?	
Ø Contractual	limita7ons	with	archives	or	library	
special	collec7ons?
Rights	of	Privacy	
• ©	protects	copyright	holders'	property	rights	
• Privacy	protects	people	who	are	subjects	of	works		
• Vary	by	state	
• Expire	at	death	
• Newsworthiness	and	permission	are	defenses
Rights	of	Publicity	
• Right	to	control	commercial	use	of	identity	
• Survive	death	
• Usually	applicable	only	if	commercial	use
Contractual	Limitations
Applying	Step	3
Applying	Step	3
Applying	Step	3	
http://www.oac.cdlib.org/findaid/ark:/13030/kt087022kf		
Tom	(William	S.)	Photographs	
ONE	National	Gay	&	Lesbian	Archives
STEP	4:	
Address	
publica.on	
issues	
Ø Should	you	register	your	copyright?	
Ø Can	you	publish	open	access	immediately?	
Ø Need	an	embargo	due	to	patent,	privacy,	etc.?	
Ø Do	you	want	to	license	the	use	of	your	work?
By Rachael G. Samberg
Get	Help	
http://guides.lib.berkeley.edu/copyright-dissertation
rsamberg@berkeley.edu		
http://guides.lib.berkeley.edu/copyright-dissertation		
http://www.slideshare.net/RachaelSamberg/121516-
dissertations-publishing-copyright-workflow

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