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10 top tips for hardworking hot desks - how to create a modern workspace
Is your workspace working
hard enough for
you?
Having a hot
desk area can
help you make
more effective
use of your
office.
With more and more
companies adopting
flexible working,
It’s time to consider
how to use your
existing space
more productively – a
recent study* found
that just 59% of desks
are occupied
during the traditional
working week.
* Utilisation of the office report
commissioned by AWA
Whether you’re looking
to improve your existing
hot desk area, or create
a new one, read our top
tips first!
utilisation of the office report
commissioned by AWA
1. How often will it be used?
I t m i g h t b e b e s t t o s e t u p a n a r e a w h i c h h a s t h e
p o t e n t i a l t o f u l f i l a v a r i e t y o f f u n c t i o n s . Y o u c o u l d
c h o o s e t a b l e s w h i c h w o r k a s h o t d e s k s b u t c a n b e
r e a r r a n g e d i n t o c o n f e r e n c e o r m e e t i n g r o o m
c o n f i g u r a t i o n s .
2. Think about how many people will be using the space, and
whether it’s likely to vary considerably from day-to-day.
S p a c e - s a v i n g f o l d i n g t a b l e s a r e r e m a r k a b l y s t u d y o n c e
s e t - u p b u t c a n b e k e p t h i d d e n a w a y f o r w h e n y o u n e e d t o
b o o s t c a p a c i t y .
3. Make sure everyone’s sitting comfortably
c h o o s e c h a i r s t h a t a r e e a s i l y a d j u s t a b l e a n d s u i t a
v a r i e t y o f u s e r s . I n v e s t i n g i n q u a l i t y s e a t i n g r e a l l y
p a y s d i v i d e n d s a s i t l a s t s s o m u c h l o n g e r .
4. If you have members of staff with specific needs that
regularly visit the workplace then make sure you cater for
their needs.
F o r e x a m p l e y o u m i g h t n e e d o f f i c e c h a i r s d e s i g n e d t o
a c c o m m o d a t e h e a v i e r u s e r s .
5. Ensure you have plenty of
power points and network
cables so that everyone can
plug in their laptops quickly and
easily.
I f y o u h a v e a W i - F i
c o n n e c t i o n f o r y o u r s t a f f t o
u s e t h e n m a k e s u r e t h e l o g i n
d e t a i l s a r e c l e a r l y d i s p l a y e d
t o a v o i d u n n e c e s s a r y c a l l s t o
t h e I T d e p a r t m e n t .
6.Equip your hot desk area with the supplies your staff will
need -
i t ’ s a g o o d i d e a t o h a v e s o m e o f f i c e s t a t i o n e r y f o r p e o p l e
t o u s e a n d d o n ’ t f o r g e t t o h a v e a p r i n t e r o r a m u l t i -
f u n c t i o n m a c h i n e t h a t ’ s e a s i l y a c c e s s i b l e t o o .
7. A few extra details will help make your hot desk
area a place where people enjoy working.
M a k e s u r e e v e r y o n e k n o w s t h e b a s i c s , f r o m w h e r e
t o g o i f t h e f i r e a l a r m g o e s o f f t o h o w t o w o r k t h e
c o f f e e m a c h i n e . I f y o u u s e a s p e c i f i c m o b i l e p h o n e
m o d e l f o r t h e w o r k f o r c e t h e n i t ’ s a n i c e t o u c h t o
h a v e a s p a r e c h a r g e r a v a i l a b l e .
8. Don’t forget storage!
I f y o u h a v e m e m b e r s o f s t a f f
t h a t r e g u l a r l y u s e t h e h o t
d e s k a r e a s , o r a r e i n s t a l l i n g
h o t d e s k i n g f o r a l l y o u r o f f i c e
s t a f f t h e n y o u n e e d t o t h i n k
a b o u t s t o r a g e s u c h a s l o c k e r s
f o r s t a f f .
9. If you’re looking to accommodate as many users as
possible then think about the shape of your desking.
B e n c h d e s k i n g ( r e c t a n g u l a r s h a p e d ) i s f a r m o r e s p a c e
e f f i c i e n t t h a n r a d i a l ( c u r v e d ) d e s k i n g , a n d i f p e o p l e a r e
u s i n g l a p t o p s t h e y ’ l l s t i l l h a v e s u f f i c i e n t s p a c e t o w o r k
c o m f o r t a b l y .
10. Remember the
office is changing, so your
hot desk area doesn’t have
to consist of desks and
chairs.
S o f t s e a t i n g a r e a s w i t h
i n t e g r a t e d p o w e r s o c k e t s
a r e a g r e a t i d e a i f y o u r
w h o l e t e a m i s n o r m a l l y
m o b i l e b u t r e g u l a r l y
m e e t s u p i n t h e o f f i c e .
T h e s e k i n d s o f s p a c e s
r e a l l y e n c o u r a g e
c o l l a b o r a t i v e w o r k i n g
a n d b r a i n s t o r m i n g .
If you’re thinking about
changing your office space
or just exploring your
options then remember
that Banner Business
Services offer a free, no-
obligation, planning and
design service. Our
expertise can really make
a difference to your
project, and we might just
suggest a solution you
never imagined possible.

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10 top tips for hardworking hot desks - how to create a modern workspace

  • 2. Is your workspace working hard enough for you? Having a hot desk area can help you make more effective use of your office.
  • 3. With more and more companies adopting flexible working, It’s time to consider how to use your existing space more productively – a recent study* found that just 59% of desks are occupied during the traditional working week. * Utilisation of the office report commissioned by AWA
  • 4. Whether you’re looking to improve your existing hot desk area, or create a new one, read our top tips first! utilisation of the office report commissioned by AWA
  • 5. 1. How often will it be used? I t m i g h t b e b e s t t o s e t u p a n a r e a w h i c h h a s t h e p o t e n t i a l t o f u l f i l a v a r i e t y o f f u n c t i o n s . Y o u c o u l d c h o o s e t a b l e s w h i c h w o r k a s h o t d e s k s b u t c a n b e r e a r r a n g e d i n t o c o n f e r e n c e o r m e e t i n g r o o m c o n f i g u r a t i o n s .
  • 6. 2. Think about how many people will be using the space, and whether it’s likely to vary considerably from day-to-day. S p a c e - s a v i n g f o l d i n g t a b l e s a r e r e m a r k a b l y s t u d y o n c e s e t - u p b u t c a n b e k e p t h i d d e n a w a y f o r w h e n y o u n e e d t o b o o s t c a p a c i t y .
  • 7. 3. Make sure everyone’s sitting comfortably c h o o s e c h a i r s t h a t a r e e a s i l y a d j u s t a b l e a n d s u i t a v a r i e t y o f u s e r s . I n v e s t i n g i n q u a l i t y s e a t i n g r e a l l y p a y s d i v i d e n d s a s i t l a s t s s o m u c h l o n g e r .
  • 8. 4. If you have members of staff with specific needs that regularly visit the workplace then make sure you cater for their needs. F o r e x a m p l e y o u m i g h t n e e d o f f i c e c h a i r s d e s i g n e d t o a c c o m m o d a t e h e a v i e r u s e r s .
  • 9. 5. Ensure you have plenty of power points and network cables so that everyone can plug in their laptops quickly and easily. I f y o u h a v e a W i - F i c o n n e c t i o n f o r y o u r s t a f f t o u s e t h e n m a k e s u r e t h e l o g i n d e t a i l s a r e c l e a r l y d i s p l a y e d t o a v o i d u n n e c e s s a r y c a l l s t o t h e I T d e p a r t m e n t .
  • 10. 6.Equip your hot desk area with the supplies your staff will need - i t ’ s a g o o d i d e a t o h a v e s o m e o f f i c e s t a t i o n e r y f o r p e o p l e t o u s e a n d d o n ’ t f o r g e t t o h a v e a p r i n t e r o r a m u l t i - f u n c t i o n m a c h i n e t h a t ’ s e a s i l y a c c e s s i b l e t o o .
  • 11. 7. A few extra details will help make your hot desk area a place where people enjoy working. M a k e s u r e e v e r y o n e k n o w s t h e b a s i c s , f r o m w h e r e t o g o i f t h e f i r e a l a r m g o e s o f f t o h o w t o w o r k t h e c o f f e e m a c h i n e . I f y o u u s e a s p e c i f i c m o b i l e p h o n e m o d e l f o r t h e w o r k f o r c e t h e n i t ’ s a n i c e t o u c h t o h a v e a s p a r e c h a r g e r a v a i l a b l e .
  • 12. 8. Don’t forget storage! I f y o u h a v e m e m b e r s o f s t a f f t h a t r e g u l a r l y u s e t h e h o t d e s k a r e a s , o r a r e i n s t a l l i n g h o t d e s k i n g f o r a l l y o u r o f f i c e s t a f f t h e n y o u n e e d t o t h i n k a b o u t s t o r a g e s u c h a s l o c k e r s f o r s t a f f .
  • 13. 9. If you’re looking to accommodate as many users as possible then think about the shape of your desking. B e n c h d e s k i n g ( r e c t a n g u l a r s h a p e d ) i s f a r m o r e s p a c e e f f i c i e n t t h a n r a d i a l ( c u r v e d ) d e s k i n g , a n d i f p e o p l e a r e u s i n g l a p t o p s t h e y ’ l l s t i l l h a v e s u f f i c i e n t s p a c e t o w o r k c o m f o r t a b l y .
  • 14. 10. Remember the office is changing, so your hot desk area doesn’t have to consist of desks and chairs. S o f t s e a t i n g a r e a s w i t h i n t e g r a t e d p o w e r s o c k e t s a r e a g r e a t i d e a i f y o u r w h o l e t e a m i s n o r m a l l y m o b i l e b u t r e g u l a r l y m e e t s u p i n t h e o f f i c e . T h e s e k i n d s o f s p a c e s r e a l l y e n c o u r a g e c o l l a b o r a t i v e w o r k i n g a n d b r a i n s t o r m i n g .
  • 15. If you’re thinking about changing your office space or just exploring your options then remember that Banner Business Services offer a free, no- obligation, planning and design service. Our expertise can really make a difference to your project, and we might just suggest a solution you never imagined possible.