An online training moduleSponsoredStudent Organizations:Faculty Advisor Guide
Sponsored Student Organizations: Faculty AdvisingInformation Expectations Rules Resources The purpose of this module is to provide you with information that is critical to your success as an advisor and to the success of your student organization.
RulesStandard of Care, Event & Travel, Student Organization Conduct, University Trademarks
Student OrganizationStandard of CareMembers of any student organization at the University are expected to maintainalignment with the University mission and exemplify the principles of honesty,integrity, and respect of diversity. As a member of the OSU community, studentorganizations are expected to uphold University policies, procedures, and guidelines,always acting in good faith when conducting your organizational business. Further,they are expected not to misrepresent the mission, purpose or goals of theirorganization nor the influence (direction and control) by non-members on yourorganization or its activities and events. By upholding the OSU Student ConductRegulations(http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html )adhering to OSU policies, and, where applicable, upholding all Sponsorshipagreements, the student organization will further a positive reputation for their ownorganization as well as student organizations in general, and continue to be a studentorganization in good standing and of great value to Oregon State University.
•Events & Travel• All sponsored student organizations are expected to have all of their events, on or off campus, reviewed by their advisor.• All contracts should be reviewed by the advisor and submitted to the appropriate Business Center for processing – students and advisors are not approved signatories for the University!• Student Organizations must complete a risk assessment for all activities.• When traveling twenty-five (25) miles or more a travel report with a roster and participant waivers must be submitted online and made available in each vehicle on the trip• Travel outside the United States requires work through the International Degree and Education Aboard (IDEA) office• All financial management policies/processes must be followed.Report all travel or events through the Student Organization Data Base atminimum thirty (30) days in advance of the event or travel.
Contact the Student Events & Activities Center orthe Office of Risk Management to learn more about hosting these types of activities. http://oregonstate.edu/sli/student-events-amp-activities-center http://risk.oregonstate.edu/
OSU Student Conduct and Community StandardsThe OSU Office of Student Conduct and Community Standards serves the OSU community by providing a restorative justice model to engage students and student organizations that have been identified as being in violation of the OSU Student Conduct Code. Choosing to join the Oregon State University community obligates each member to a code of responsible behavior. Individuals and student organizations are expected to observe the policies, rules, and requirements of Oregon State University as well as laws of municipalitiesand counties, the State of Oregon, the United States of America and, when in another country, that country. Advisors and student leaders are responsible for reporting violations of the conduct code. A “Student Organization” includes any group of students living or acting together, electing An “Organization Violation" is a violation of officers, assessing dues or fees for their the Student Conduct Code committed by a mutual benefit, or which has registered with Student Organization. the University, or is affiliated with an academic unit. http://oregonstate.edu/studentconduct/home/ http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html
Acts that constitute hazing endanger the physical, emotional, mental health, or safety of an individual, or destroy or damage personal property, include but are not limited to: (a) Acts that are prohibited under any applicableStudent Conduct law, including but not limited to ORS 163.197, under which hazing is a criminal violation; (b) Interfering with a student’s academicCode performance by denying sufficient time for class, study, or other academic activities; (c) Compelling ingestion of any substance; (d) Compelling participation in physical activities such as calisthenics, exercise, or other games or activities requiring physical exertion; (e) Compelling exposure to weather elements or• “Hazing” is defined as any action that other physically or emotionally uncomfortable situations; endangers the physical, emotional, mental (f) Compelling excessive fatigue from sleep health or safety of an individual, or destroys or deprivation, physical activities, or exercise; (g) Committing any act of physical brutality against damages personal property for the purpose of another including, but not limited initiation, membership, admission, or to, paddling, striking with fists, open hands or objects, and branding; participation in a group or organization. (h) Kidnapping or transporting another with the Expressed or implied consent of the person intent of stranding him or her; (i) Compelling conduct that can be reasonably subject to hazing is not a defense. Apathy and expected to embarrass or adversely affect the acquiescence in the presence of hazing are not dignity of another, including the performance of public stunts and activities such as scavenger hunts; neutral acts, they are violations of this rule. (j) Intentionally creating work or labor for another; (k) Compelling another to commit any sexual act or engage in lewd behavior (l) Compelling any act that results in the destruction, defacement or removal of private or public property
• Invasion of another’s privacy, where that person has a reasonable expectation of privacy, including but notStudent Conduct limited to the use of electronic devices to make anCode unauthorized audio or video recording of any person while on University owned or controlled property without his• Alcohol violations, include: possession or or her prior knowledge, or consumption of alcohol by persons less than without his or her effective 21 years of age; furnishing alcohol to persons consent, when such a recording less than 21 years; or consumption of alcohol is of information or of images by a student of any age in violation of the taken from or of a person at a University’s rules or policies on alcoholic time and place where she or he beverages on University owned or controlled has a reasonable expectation of property or at University sponsored or privacy and where the supervised activities. recording is reasonably likely to cause injury or distress.
• Discriminatory Harassment, as defined in the University’s PolicyStudent Conduct Code on Discriminatory Harassment. • Illegal use, possession, or distribution of drugs or illegal • Rape, sexual assault, or unwanted sexual substances on institutionally- contact of any kind, and the threat of such owned or controlled property. contact, are prohibited, as is any physical abuse. Sexual contact shall be considered • Detention or physical abuse of "unwanted" or without consent if no clear any person or conduct that consent is freely given: if inflicted through threatens imminent bodily harm or endangers the health of any force, threat of force, or coercion; or if inflicted person on any institutionally- upon a person who is unconscious or owned or controlled property. otherwise without the physical or mental capacity to consent. If sexual contact is • Malicious damage, misuse, or inflicted on someone who is intoxicated or theft of institutional property, or impaired in the exercise of their judgment by the property of any other person alcohol or drugs, it may be considered without where such property is located consent. on institutionally-owned or controlled property, or, regardless of • Sexual Harassment, as defined in the location, is in the University’s Policy on Sexual Harassment care, custody, or control of an institution
• Unauthorized recording of aStudent Conduct Code class, or of organizational or University meetings. To obtain the requiredObstruction or disruption of teaching, learning, research, authorization, the student oradministration, disciplinary procedures, or other institutional student organization mustactivities, including the institution’s public service functions obtain expressed permissionor other authorized activities on institutionally-owned or from the faculty member,controlled property. Disruptive behavior may include but is student organization,not limited to the following, where it has the effect of University representative orobstructing or disrupting the University activities listed official in charge of the class,above:(a) Repeatedly leaving and entering the classroom without meeting, or activity.authorization; • Unauthorized entry to or(b) Making loud or distracting noises;(c) Arriving late or leaving early; use of institutional facilities,(d) Persisting in speaking without being recognized; including buildings and(e) Behavior that would cause a reasonable person to fear for groundshis or her safety. • Unauthorized use ofThe instructor (Faculty Advisor) has the authority to managethe classroom environment, which may include requiring a University computingstudent to leave when the student’s behavior disrupts the resources in violation of theteaching or learning environment. If the student refuses to University’s Acceptable Useleave, the instructor may call the Department of Public Safety of Computing Resourcesfor assistance and should submit an Incident Report Form to Policy.SCCS to initiate disciplinary proceedings.
• Refusal by any person while on institutional property to comply with an order of the President orStudent Conduct appropriate authorized official to leave such premises because of conduct proscribed by this ruleCode when such conduct constitutes a danger to personal safety, property, or educational or other appropriate institutional activities on such premises.• Inciting others to engage in any of the conduct or to perform any of the acts • Falsification or misuse of University information, including, but not prohibited herein. Inciting means that limited to: records, permits, advocacy of proscribed conduct which calls documents, computer resources, on the person or persons addressed for identification cards, etc.; the imminent action, and is coupled with a furnishing of false or misleading reasonable apprehension of imminent information to the University or its representative; or refusal to danger to the functions and purposes of the provide ones name, class, school, institution, including the safety of persons and local address when requested and the protection of its property. by a University official, provided the official is identified and indicates legitimate reason for the request.
• Smoking in unauthorizedStudent Conduct areas in violation of OAR 576-040-0010.Code • Violation of any federal or state law• Harassment, defined as a conduct of any sort directed at another that is severe, pervasive or or city or local persistent, and is of a nature that would cause a ordinance or reasonable person in the victim’s position substantial emotional distress and undermine his University rule or or her ability to work, study, or participate in his policy that applies to or her regular life activities, or participate in the activities of the University, and actually does the student. cause the victim substantial emotional distress and undermines the victim’s ability to work, study, or participate in the victim’s regular life activities or participate in the activities of the University. Stalking behavior that meets this definition constitutes harassment within the meaning of this rule.
Violation of the Student Conduct Code by Student Organizations.When members of a student organization act together in a way that violates the StudentConduct Code, the student organization is expected to hold itself accountable.(1) When a potential Organization Violation of the Student Conduct Code occurs, SCCS may review the incident todetermine the appropriate process for resolution. Generally, the University will expect a student organization to holditself accountable for the acts of its members when those acts are related to the student organization’s activities.(a) The student organization or its governing body will notify SCCS and keep it informed at all stages of the process.(b) The University, through SCCS, reserves the right to take immediate jurisdiction at its discretion. The studentorganization or governing body may still hold its members accountable in the situation, but must do so in conjunctionwith SCCS.(2) If a person affected by the alleged violation is not satisfied with the action taken by the student organization, thatperson may file a grievance with the appropriate governing body or, if none exists, with SCCS.(3) If, in the judgment of the Director of SCCS, sufficient action is not taken in a timely manner by the studentorganization, the case will be reviewed for possible action by SCCS.(4) In deciding whether the student organization is responsible for the violation, the University will consider whether oneor more of the following factors are present:(a) The violation arises out of an event sponsored, organized, financed, or endorsed by the student organization;(b) The violation occurs on premises owned or controlled by the student organization;(c) The leadership of the student organization had knowledge, or should have had knowledge, of the likelihood that aviolation would occur and failed to take corrective action; or(d) A pattern of individual violations is found to have existed without proper andappropriate group control, remedy, or sanction. .
Violation of the Student Conduct Code by Student Organizations.JurisdictionThe Student Conduct Code shall apply to a student’s or student organization’s conduct thatoccurs on University premises, at University sponsored or affiliated activities regardless oflocation, and to off campus conduct that adversely affects the University community or thepursuit of University objectives. These standards shall apply to a student’s conduct even if thestudent withdraws from school while a disciplinary matter is pending. Examples of behaviorthat adversely impacts the University community may include but are not limited to: physicalor sexual assault; rape; hazing; harassment; stalking; furnishing alcohol to minors; distributionof drugs or illegal substances; or illegal weapons use. The University has sole discretion todetermine what conduct occurring off campus adversely impacts the University communityand/or the pursuit of University objectives. .
Violation of the Student Conduct Code by Student Organizations.SanctionsThe University utilizes an educational and restorative sanctioning model. The sanction appliedwill be commensurate with the violation committed and become progressively moredemanding or severe if the student or student organization repeats violations, demonstratingthat learning has not taken place. An accumulation of a variety of violations may result insevere sanctions such as deferred suspension, suspension, and expulsion. Violations that affectthe health, safety and well being of the community are deemed the most severe and mayresult, upon the first violation, in a suspension or expulsion. Students or student organizationsexhibiting behavior that violates any part of the Student Conduct Code are subject to one ormore of the following:(1) Warning: Official notice to a student or student organization exhibiting behavior thatviolates any part of the Student Conduct Code. The continuation of such behavior may resultin further conduct action.(2) Required Educational Activities: Mandatory participation in educational activities. Sucheducational activities include but are not limited to completion of a report or attendance at aseminar or other educational program or presentation.(3) University/Community Service Work Hours: A student or student organization is requiredto complete a specified number of hours of service to the University or general Community.(4) Behavior Expectations Agreement: A contract between the University and the studentoutlining specific behavior expectations. .
Violation of the Student Conduct Code by Student Organizations.Sanctions Continued:(5) Restitution: The student or student organization is required to provide reimbursement bydollar amount, by transfer of property, or by provision of services to the University or amember of the University community in accordance with the nature of the violation and in anamount not in excess of actual expenses, damages, or losses incurred.(6) Restrictions: Removal from a student organization, denial of entry to specific Universityfacilities or other restrictions consistent with the violation committed. For a StudentOrganization, restrictions may include denial of specific University privileges including but notlimited to: sponsored social activities, sponsored parties or philanthropies, participation inintramurals, representing the University and any travel in connection with suchrepresentation, recruitment, membership or representation on a governing council, use ofspace for a meeting or event on campus, participation in competition and events, and receiptof institutional funding.(7) No Contact Order: A “No Contact Order” is a directive to a student or students to refrainfrom any intentional contact, direct or indirect, with one or more designated persons throughany means including personal contact, e-mail, telephone, or third parties.
Violation of the Student Conduct Code by Student Organizations.Sanctions Continued (8) Academic Sanction: Students whose behavior is found to constitute academic or scholarlydishonesty as defined in OAR 576-015-0020(2) are subject to additional academic sanctions,which may include but are not limited to failing the course, removal from an academicdepartment, or removal from a college. Academic sanctions are imposed by the instructor,department chair or dean and are noted on the Academic Dishonesty Report Form inaccordance with Academic Regulation 15.(9) Removal from a Class: A student’s removal from a class may be temporary or permanent.Permanent removal from a class may be authorized by the Director of SCCS with concurrencefrom the Dean of the College in which the class is offered. A student who is permanentlyremoved from a class will receive a “W” (Withdrawal) on the academic transcript. No refundsfor tuition or other class fees will be made.(10) Conduct Probation: Placement on probationary status during which there is observationand review of behavior and the student or student organization must demonstrate compliancewith the Student Conduct Code. Terms of the conduct probation will be determined at thetime the probation is imposed and may include additional sanctions including but not limitedto loss of privileges, restrictions, restitution, and/or required educational activities.
Violation of the Student Conduct Code by Student Organizations.Sanctions Continued(11) Conduct Suspension:(a) Deferred Suspension: Placement on deferred suspension status during which there isobservation and review of behavior. If the student or student organization is found to furtherviolate the Student Conduct Code during this period then the student/student organization issuspended without further hearings. Deferred Suspension may be for a period of one term up toand including the remainder of a students enrollment at the University; Deferred Suspensionfor a student organization is generally for one year but may be up to three years.(b) Suspension:(i) Student -- Exclusion from the University and all University property for a specified period oftime. The Department of Public Safety will exclude the student from OSU campus uponSuspension. Suspended students are denied the privileges and services provided to currentlyenrolled students, including residing in University-owned or recognized studenthousing, attending class, or using other University services or facilities. Suspension is generallyfor one year, however the period of suspension may be specified for any period of time;(ii) Student Organization -- Loss of University recognition or registration for a specified period oftime. The organization must comply with all sanctions prior to being registered or recognizedagain. While a student organization is suspended it may not use University resources;
Violation of the Student Conduct Code by Student Organizations.Sanctions Continued(C) The conditions of Suspension take effect immediately after the student or studentorganization has been informed of the decision. If an appeal is filed, the imposition of thesuspension will be delayed until the conclusion of the appeal process. However, if a pendingconduct hearing or appeal may result in suspension as determined by the Director ofSCCS, awarding of a student’s academic degree will be postponed pending the outcome of theconduct hearing.(12) Expulsion: Permanent conduct suspension(13) Degree RevocationStudent Conduct Code includes: readmission after suspension; record; notice; determination;committee hearing; hearing officers contingency; and conduct action appeals. To read fullcontent go to:http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html
University TrademarksThe Division of University Relations and Marketing, has developed a guide for the OregonState brand. Through the Brand Identity Guidelines, you will see how Sponsored StudentOrganizations can represent their relationship with OSU. Student organizations are NOTrequired to utilize an OSU logo, tag, etc. however, when they do they must use brandidentity guidelines to do so.Use of Athletic logos and images (Benny Beaver) are not permitted unless the studentorganization receives written permission from OSU Athletics.For approval of T-shirt designs and printed material contact University Marketing.firstname.lastname@example.orgBrand Identity Guidelines:http://oregonstate.edu/urm/brand