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An Affordable Alternative to Outsourced Payroll May 2008
Welcome: What You Will Learn <ul><li>What makes the payroll process challenging </li></ul><ul><li>Comparing manual, outsou...
What Makes the Payroll Process Challenging? Know the rules! Set up a new Employee Compute Deductions Sign & distribute pay...
Manual, Outsource, & Assisted Payroll Outsource Assisted Manual <ul><li>Enter employee time directly into QuickBooks  (cod...
Manual, Outsource, & Assisted Payroll Outsource Assisted Manual You pay employees – easily Taxes are done for you -  guara...
How Does Assisted Payroll Work? You We Assisted Payroll runs within QuickBooks so you’ll  always  have payroll data & repo...
Assisted Payroll Walk Through <ul><li>You pay employees in  3 easy steps : </li></ul><ul><li>After entering employee time,...
A.  Pay Employees in 3 Easy Steps Screenshot placeholder only…will need to get a cleaner screenshot Step 1 Select Employee...
A.  Pay Employees in 3 Easy Steps Screenshot placeholder only…will need to get a cleaner screenshot Step Print Paychecks o...
A.  Pay Employees in 3 Easy Steps Will need to get a screenshot with button to send info to Assisted Payroll Step Send Det...
B.  Intuit Pay Taxes & File Forms for You <ul><li>Taxes paid, Forms filed: Guaranteed </li></ul><ul><li>Year-end forms & W...
Numerous reports readily available whenever you need them. C.  Other Assisted Payroll Features
Seamless Integration with QuickBooks:  Payroll data integrated with general ledger – payroll liabilities and expenses upda...
C.  Other Assisted Payroll Features Job costing allows you to track your profitability by job or project:  Enter the hours...
… the job cost profitability reports provide the details  so you know where your profits stand C.  Other Assisted Payroll ...
Assisted Payroll: Is it Right for You? <ul><li>Is Assisted Payroll right for you? </li></ul><ul><ul><li>Yes, if you value ...
Assisted Payroll Key Benefits <ul><li>Easily pay employees yourself </li></ul><ul><li>Intuit handles tax payments and fili...
Come visit us at www.quickbooks.com
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Outsourced Payroll

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Presented on 5/21 in a Webinar brought to you by
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Outsourced Payroll

  1. 1. An Affordable Alternative to Outsourced Payroll May 2008
  2. 2. Welcome: What You Will Learn <ul><li>What makes the payroll process challenging </li></ul><ul><li>Comparing manual, outsourced or Assisted payroll </li></ul><ul><li>Assisted Payroll: how does it work? </li></ul><ul><ul><li>Workflow illustration </li></ul></ul><ul><ul><li>Advantages </li></ul></ul><ul><ul><li>Is Assisted Payroll right for you? </li></ul></ul><ul><li>Q&A </li></ul><ul><li>Closing Survey </li></ul>Goal Help you learn about QB Assisted Payroll and how it is a great alternative to ADP/Paychex
  3. 3. What Makes the Payroll Process Challenging? Know the rules! Set up a new Employee Compute Deductions Sign & distribute paychecks Keep track of Tax liabilities Pay & File on Time Calculate Wages Keep Track of Changes Year-end work Keep track of when to pay taxes, file forms… and pay/file on-time! Each pay period, issue paychecks or use Direct Deposit Deduct all appropriate withholdings Track time worked by hourly employees & calculate wages earned Record sick leave & vacation time Keep track of changes in withholdings, rate & rules Understand & apply relevant payroll regulations Decide if your next hire qualifies as a W-2 employee, and getting them to fill out a W-4 form Integrate payroll details into financial accounting software, generate year-end forms & payments, including W-2’s
  4. 4. Manual, Outsource, & Assisted Payroll Outsource Assisted Manual <ul><li>Enter employee time directly into QuickBooks (code for job costing as you go) </li></ul><ul><li>Print your own paychecks or use Direct Deposit </li></ul><ul><li>Cut checks manually when needed (no waiting) </li></ul><ul><li>Federal, state filings and deposits handled for you – guaranteed accurate & on-time </li></ul><ul><li>W-2’s prepared for you: print from secure website or have them mailed to you </li></ul><ul><li>Payroll data is already in QuickBooks </li></ul><ul><li>Always know job profitability </li></ul>$59/month up to 15 employees Cost >$100/month “ Free” …but what is your time worth? Pay Employees <ul><li>Call or fax in employee hours, or enter hours into a website </li></ul><ul><li>Wait for messenger to deliver paychecks, print your own paychecks or use Direct Deposit </li></ul><ul><li>Search for tax rates & withholding limits, monitor for changes over time </li></ul><ul><li>Compute hours worked, gross wages & employee withholdings </li></ul><ul><li>Write checks by hand & distribute </li></ul>Tax Filings & Deposits <ul><li>Federal, state filings and deposits handled for you – guaranteed accurate & on-time </li></ul><ul><li>Manually calculate amount of federal & state taxes owed (employer & employee contributions) </li></ul><ul><li>Keep track of when taxes are due </li></ul><ul><li>Find tax forms, fill out by hand, take deposits to bank </li></ul>W-2’s <ul><li>W-2’s printed & mailed to you </li></ul><ul><li>Sum up year of payroll data </li></ul><ul><li>Find W-2 forms, fill out by hand, distribute to employees </li></ul>Integrating payroll into G/L <ul><li>Key payroll details into accounting system </li></ul><ul><li>Code hours worked for job-costing </li></ul><ul><li>Key payroll details into accounting system </li></ul><ul><li>Code hours worked for job-costing </li></ul>
  5. 5. Manual, Outsource, & Assisted Payroll Outsource Assisted Manual You pay employees – easily Taxes are done for you - guaranteed Easy, secure No double entry Costs less <ul><li>Enter employee time directly into QuickBooks (code for job costing as you go) </li></ul><ul><li>Print your own paychecks or use Direct Deposit </li></ul><ul><li>Cut checks manually when needed (no waiting) </li></ul><ul><li>Federal, state filings and deposits handled for you – guaranteed accurate & on-time </li></ul><ul><li>W-2’s prepared for you: print from secure website or have them mailed to you </li></ul><ul><li>Payroll data is already in QuickBooks </li></ul><ul><li>Always know job profitability </li></ul>$59/month up to 15 employees Cost >$100/month “ Free” …but what is your time worth? Pay Employees <ul><li>Call or fax in employee hours, or enter hours into a website </li></ul><ul><li>Wait for messenger to deliver paychecks, print your own paychecks or use Direct Deposit </li></ul><ul><li>Search for tax rates & withholding limits, monitor for changes over time </li></ul><ul><li>Compute hours worked, gross wages & employee withholdings </li></ul><ul><li>Write checks by hand & distribute </li></ul>Tax Filings & Deposits <ul><li>Federal, state filings and deposits handled for you – guaranteed accurate & on-time </li></ul><ul><li>Manually calculate amount of federal & state taxes owed (employer & employee contributions) </li></ul><ul><li>Keep track of when taxes are due </li></ul><ul><li>Find tax forms, fill out by hand, take deposits to bank </li></ul>W-2’s <ul><li>W-2’s printed & mailed to you </li></ul><ul><li>Sum up year of payroll data </li></ul><ul><li>Find W-2 forms, fill out by hand, distribute to employees </li></ul>Integrating payroll into G/L <ul><li>Key payroll details into accounting system </li></ul><ul><li>Code hours worked for job-costing </li></ul><ul><li>Key payroll details into accounting system </li></ul><ul><li>Code hours worked for job-costing </li></ul>
  6. 6. How Does Assisted Payroll Work? You We Assisted Payroll runs within QuickBooks so you’ll always have payroll data & reports at your fingertips &quot;No Penalties&quot; Guarantee: if the data you provide is accurate, on time, and your account is sufficiently funded, your payroll tax deposits and filings will be on time and accurate or we'll pay the resulting payroll tax penalty. <ul><li>Payroll expert guides you through set-up process </li></ul>Easy & Accurate Setup <ul><li>Three clicks to run payroll, whether you create paychecks or initiate Direct Deposit </li></ul><ul><li>Deductions & witholdings calculated automatically </li></ul>You Pay Employees <ul><li>Intuit automatically debits your account so it can pay state and federal taxes on your behalf </li></ul><ul><li>Taxes & forms are guaranteed accurate and on time or Intuit pay the resulting penalties * </li></ul>Intuit Pays Taxes Files Forms <ul><li>Get unlimited access to dedicated payroll experts or use our online help center, available 24x7 </li></ul>Resolve Questions
  7. 7. Assisted Payroll Walk Through <ul><li>You pay employees in 3 easy steps : </li></ul><ul><li>After entering employee time, select employees to pay </li></ul><ul><li>Create & print paychecks or use direct deposit </li></ul><ul><li>Send payroll information to Intuit </li></ul><ul><li>Intuit pay taxes and file forms for you </li></ul><ul><li>Taxes paid, Forms filed: Guaranteed </li></ul><ul><li>Year-end forms & W-2’s </li></ul><ul><li>Other value-added Assisted Payroll features: </li></ul><ul><li>View data & generate payroll reports at any time </li></ul><ul><li>Payroll data integrated into general ledger </li></ul><ul><li>Job costing </li></ul>A B C 2 3 1
  8. 8. A. Pay Employees in 3 Easy Steps Screenshot placeholder only…will need to get a cleaner screenshot Step 1 Select Employees to Pay
  9. 9. A. Pay Employees in 3 Easy Steps Screenshot placeholder only…will need to get a cleaner screenshot Step Print Paychecks or Use Direct Deposit 2
  10. 10. A. Pay Employees in 3 Easy Steps Will need to get a screenshot with button to send info to Assisted Payroll Step Send Details to Assisted Payroll 3
  11. 11. B. Intuit Pay Taxes & File Forms for You <ul><li>Taxes paid, Forms filed: Guaranteed </li></ul><ul><li>Year-end forms & W-2’s </li></ul>
  12. 12. Numerous reports readily available whenever you need them. C. Other Assisted Payroll Features
  13. 13. Seamless Integration with QuickBooks: Payroll data integrated with general ledger – payroll liabilities and expenses updated automatically C. Other Assisted Payroll Features
  14. 14. C. Other Assisted Payroll Features Job costing allows you to track your profitability by job or project: Enter the hours, job, and service item…
  15. 15. … the job cost profitability reports provide the details so you know where your profits stand C. Other Assisted Payroll Features
  16. 16. Assisted Payroll: Is it Right for You? <ul><li>Is Assisted Payroll right for you? </li></ul><ul><ul><li>Yes, if you value your time </li></ul></ul><ul><ul><li>Yes, if you’d like help with taxes </li></ul></ul><ul><ul><li>Yes, if you’d like a cost-effective solution </li></ul></ul><ul><ul><li>Yes, if you like to do it yourself, but have help when you need it </li></ul></ul><ul><ul><li>Yes, if you want to do job costing with fully burdened payroll expenses </li></ul></ul><ul><ul><li>Right time to switch? The sooner the better! </li></ul></ul>
  17. 17. Assisted Payroll Key Benefits <ul><li>Easily pay employees yourself </li></ul><ul><li>Intuit handles tax payments and filings for you – on time and guaranteed </li></ul><ul><li>Get expert support when you need it </li></ul><ul><li>Half the cost of outsourcing </li></ul><ul><li>Seamless integration with QuickBooks – including job costing </li></ul>Call 800-XXX-XXXX and speak to an Assisted Payroll Specialist if you have further questions
  18. 18. Come visit us at www.quickbooks.com

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