Improving your webinars and virtual meetings

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More and more meeting and training presentations are going to a virtual format. This presentation will provide you with good practices to run a smooth Webinar or virtual meeting. This presentation is applicable regardless of the Webinar platform that you use.

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  • Dear Stan,
    I have just conducted a comprehensive review of materials on the topic of Webinar Best Practices. I came across your work and was so impressed with it, I included it among the featured resources in my article 'Exceptional Resources: Webinar Best Practices Worldwide' http://wp.me/p1iCGX-29

    I have put a direct link to the article, crediting you for your work.

    Is this OK with you?

    Sincerely,
    Sarah Elaine Eaton, PhD
    Founder, Exceptional Webinars
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  • Add a slide to provide housekeeping instructions on closing programs, setting up audio, the use of chat, polling, and status icons, and final course critique.
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  • Improving your webinars and virtual meetings

    1. 1. Improving your Webinars and Virtual Meetings<br />Stan Skrabut<br />@skrabut<br />#UWCES<br />http://www.slideshare.net/skrabut<br />
    2. 2. Increasingly, more presentations are being conducted virtually through Webinars.<br />
    3. 3. Other than this presentation, have you been to other Webinars?<br /> - Yes<br /> - No<br />
    4. 4. You are an educator who has a need to meet or teach virtually.<br />
    5. 5. Are you using the best teaching principles in your Webinars?<br />
    6. 6. You want to develop engaging instructional opportunities.<br />
    7. 7. Let me show you how you can improve your Webinars.<br />
    8. 8. Using the chat box, how do you believe Webinars and virtual meetings can be improved?<br />
    9. 9. First, improve your slide presentation.<br />
    10. 10. When you create a PowerPoint presentation, do you…?<br /> Use few slides, primarily bullet points and text<br /> Use lots of slides, bullet points and text.<br /> Use few slides, primarily images and little text<br /> Use lots of slides, primarily images and little text<br />
    11. 11. You need to guide your viewer’s attention.<br />
    12. 12. One idea per slide is easy to digest.<br />
    13. 13. Do you typically focus on only one idea per slide?<br /> - Yes<br /> - No<br />
    14. 14. Use complete sentences to guide thought; this increases learning.<br />
    15. 15. A simple graphic should relate to the specific point at hand.<br />
    16. 16. Information you provide should be “need to know” not “nice to know.”<br />
    17. 17. Use the notes section of your slides to add value added material to your slides.<br />
    18. 18. Do you use the notes section when you prepare a PowerPoint presentation?<br /> - Yes<br /> - No<br />
    19. 19. The notes section is where you enter your verbal channel information.<br />
    20. 20. The notes section result in a well created handout.<br />
    21. 21. Do you make your PowerPoint presentations available as handouts?<br />Yes, I send the out as an e-mail<br />Yes, I put them on my Web site<br />Yes, I put them on a site like Slideshare or Google Docs<br />No, I do not give handouts.<br />
    22. 22. The notes section will also be available to you in the presenter mode of your presentation.<br />
    23. 23. The notes section can be used to script roles for presenter and host.<br />
    24. 24. Finally, add images and graphics to tell the story.<br />
    25. 25. First, sit down with a printout of your slides and sketch pictures for each slide.<br />
    26. 26. Do you sketch out your ideas before starting to look for images?<br /> - Yes<br /> - No<br />
    27. 27. Try to tie the key point slides together as well as the explanation slides.<br />
    28. 28. Using your sketches, select images that will instantly add meaning to your point.<br />
    29. 29. Using the chat box, where do you get images for your presentations?<br />
    30. 30. Second, incorporate interaction and collaboration slides at least every 5 minutes.<br />
    31. 31. Add polling and status icon questions periodically through your presentation.<br />
    32. 32. Do you use polls in your virtual meetings and Webinars?<br /> - Yes<br /> - No<br />
    33. 33. Start using polling questions in the introduction to help break the ice.<br />
    34. 34. Use polling to gauge experience, to determine interest, and prepare discussion.<br />
    35. 35. Do not display results right away, use it to continue discussion.<br />
    36. 36. Solicit user experience by adding chat questions in your presentation.<br />
    37. 37. Using the chat box, how have you seen chats used in Webinars and virtual meetings?<br />
    38. 38. When pointing out comments, ensure you also include the user’s name. <br />Bob<br />
    39. 39. You are able to gather written responses. <br />
    40. 40. Best used when there are a large number of participants.<br />
    41. 41. You should acknowledge and encourage the backchannel.<br />
    42. 42. During a Webinar, have you every participated in a Webinar or virtual meeting backchannel conversation?<br /> - Yes<br /> - No<br />
    43. 43. Add backchannel information to your introduction slide.<br />
    44. 44. Incorporate Twitter breaks into your presentation.<br />@skrabut<br />#UWCES and #netc2010<br />
    45. 45. Do you use Twitter?<br /> - Yes<br /> - No<br />
    46. 46. Review your backchannel for feedback that will help you improve.<br />
    47. 47. Important steps to help ensure a flawless presentation.<br />
    48. 48. Here are steps you need to take prior to your presentation.<br />
    49. 49. Schedule your presentation and send out invitations.<br />
    50. 50. Using the chat box, how do you get the word out about your Webinars?<br />
    51. 51. Prepare your slide presentation, and review slides in system.<br />
    52. 52. Add a slide to provide housekeeping instructions. <br />
    53. 53. Incorporate polls, chats, whiteboards, and video in presentation.<br />
    54. 54. Schedule and coordinate with host, if necessary.<br />
    55. 55. Have you ever used a host or sponsor during a Webinar?<br /> - Yes<br /> - No<br />
    56. 56. Print out slides for host and presenter.<br />
    57. 57. Send out constant reminders through all means possible.<br />Reminder<br />
    58. 58. Recommend that you conduct a dry run of your presentation.<br />
    59. 59. Do you do a dry run prior to your Webinars or presentations?<br /> - Yes, I do a dry run<br /> - No, I like to live on the edge<br />
    60. 60. Test audio, video, and recording capabilities.<br />
    61. 61. Coordinate and practice with host.<br />
    62. 62. Upload necessary documents and media. <br />
    63. 63. Verify links, quizzes, polls, and media works as expected.<br />Check links<br />Ensure quizzes work<br />Ensure polls work<br />Check functionality of other media<br />
    64. 64. Things to do on the day of your presentation.<br />Sign In early<br />Load presentation and set start screen<br />Remove distractions<br />
    65. 65. Sign in early to ensure everything is working.<br />
    66. 66. Set your presentation to your opening slide.<br />
    67. 67. Control for all distractions such as telephones, computer pop-ups, and instant messaging alerts.<br />
    68. 68. Do you multitask when you watch a Webinar?<br /> - Yes<br /> - No<br />
    69. 69. Did you multitask when you watched this Webinar?<br /> - Yes<br /> - No<br />
    70. 70. Using the chat box, what is one thing you will do differently in your upcoming Webinar?<br />
    71. 71. References<br />

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