MCN 2013 (ffrench) Minimal Friction, Maximal Use: Optimizing Open Access Image Delivery

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This presentation demonstrates the processes in place that enable the Yale University Art Gallery to make works available online as part of our Open Access policy.

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  • My name is John ffrench and I am the Director of Visual Resources at the Yale University Art Gallery. I oversee the imaging department which photographs the collection and also events, exhibitions, etc as well as overseeing the Rights and Reproductions office who deal with the dissemination of images for external requests and clearing of rights for internal projects.
  • Once Open Access was announced in 2011, it quickly became apparent that a campus committee would be needed to address various issues related to Open Access. Perhaps surprisingly one of the things we needed to initially tackle was what was the definition of Public Domain. With the various collections on campus there were varying copyright laws that needed to be considered and no firm hard line could be easily drawn (at least not without going too far back in time).
    At the Gallery, and in general at Yale, the determination was that a creation date of 1923 or earlier would be a safe enough rule to put in place, this of course has some grey area as some artist died less than 70 years ago but created works prior to 1923. In those cases we look at the artists and the works to make determinations on how comfortable we feel. Due to costs involved in researching whether copyright was indeed applied for in these early works at times we find it easier to agree to pay Rights usage fees rather than try to assert a public domain claim.
    Something on campus we are still working through is what defines Publication when it comes to copyright, and other issues are still being addressed by the committee.
  • MCN 2013 (ffrench) Minimal Friction, Maximal Use: Optimizing Open Access Image Delivery

    1. 1. Brought to you by Live streaming and video recordings made possible by
    2. 2. Minimal Friction, Maximal Use: Optimizing Open Access Image Delivery Opening access to works in the public domain at Yale University John ffrench – Director of Visual Resources Yale University Art Gallery Museum Computer Network, Montreal Canada Friday November 22nd, 2013 - 3:30pm - 5:00pm
    3. 3. Opening access to works in the public domain at Yale University
    4. 4. Opening access to works in the public domain at Yale University
    5. 5. Opening access to works in the public domain at Yale University
    6. 6. Opening access to works in the public domain at Yale University
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    10. 10. Opening access to works in the public domain at Yale University Deed of Gift:
    11. 11. Opening access to works in the public domain at Yale University
    12. 12. Opening access to works in the public domain at Yale University
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    16. 16. THERIGHTS AND REPRODUCTIONS HANDBOOK FOR CULTURAL INSTITUTIONS THERIGHTS AND REPRODUCTIONS HANDBOOK FOR CULTURAL INSTITUTIONS Anticipated publication date: June 2015 Anticipated publication date: June 2015 “Mastering the complexities of copyright in the digital age is an urgent task for museum professionals. This will be an important contribution to the knowledge and practice within the field.” Ford W. Bell, President The American Alliance of Museums The definitive resource for professionals charged with overseeing: • Rights clearances; • Permissions; • Intellectual property matters. A new digital publication: • Produced with the Online Scholarly Catalogue Initiative (OSCI) Toolkit; • Allows for easy updates to remain current with trends and best practices. This project is made possible by a grant from the U.S. Institute of Museum and Library Services. Edited by: • Anne M. Young, Indianapolis Museum of Art Contributions by: • Megan P. Bryant, The Sixth Floor Museum at Dealey Plaza; • Cherie C. Chen, The J. Paul Getty Museum; • Kenneth D. Crews, Columbia University Libraries; • John P. ffrench, Yale Art Gallery; • Walter G. Lehmann, Lehmann Strobel; • Naomi Leibowitz, The Solomon R. Guggenheim Museum; • Sofia Galarza Liu, Spencer Museum of Art at the University of Kansas; • Michelle Gallagher Roberts, New Mexico Museum of Art; • Nancy Sims, University of Minnesota Libraries; • Deborah Wythe, Brooklyn Museum; • Anne M. Young, Indianapolis Museum of Art. Co-published by: • Indianapolis Museum of Art; • The American Alliance of Museums.
    17. 17. Opening access to works in the public domain at Yale University John.ffrench@yale.edu John ffrench – Director of Visual Resources Yale University Art Gallery Museum Computer Network, Montreal Canada Friday November 22nd, 2013 - 3:30pm - 5:00pm

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