ANNEXURE-1PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(i) OF THERIGHT TO INFORMATION ACT, 2005(The particulars of the organization, functions and duties)Sr. No. Name of the Organization Department/Board/ Corporation/ InstitutionFunction and duties (in brief)1. Estate Office, U.T., Chandigarh To sell Plots by allotment/auctionto private persons/ Institutions/Govt. Deptts. and to maintain theirrecords and deal with theirallotment transferring ownership,stoppage of misuse of buildings ,demolition of unauthorizedconstructions and encroachment,enforcement of building bye-laws,acquisition of lands and grant ofcompensation, enforcement ofPeriphery Control Act etc.
ANNEXURE-2PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(ii) OF THERIGHT TO INFORMATION ACT, 2005(The powers and duties of the officers and employees)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Name of post Powers and duties (in brief)1. Estate Officer • Head of the Department.• Appointing and Punishing Authority in respect ofClass-C and D employees of Estate Office.• Takes decisions in respect of various functions ofthe Estate Office.• Chairman of the Plan Advisory Committee(Lower) to pass plans of buildings of varioussites.2. Asstt. Estate Officer Head of the OfficeExercising the powers of the Estate Officer and issueallotment letters of different residential/ commercial/industrial/ religious /Institutional properties as per policydecision of the Chandigarh Administration, transfer ofownerships of such properties, grant of mortgagepermission, NOC for sale , execute lease deeds, deed ofconveyance, Issue notices to the violator to the termsand condition governing such allotment of suchproperties and cancel/ resume the sites and take otherrelated action in the respect of the said properties.Member of the PAC (Lower).Holds Court to grant opportunities to the lessees /owners of such properties for not making payments ofdues and violating the terms and conditions of allotmentand pass lease cancellation/resume the sites if they donot make payment .3. Land AcquisitionOfficer• Exercising the power of the DeputyCommissioner, Estate Officer.• Acquisition of land within U.T., Chandigarh, getthe notifications issued, grant opportunities ofbeing heard to the rightful owners of the land tobe acquired, pass the award acquiring the lands,make payment of compensation.• Grant of Permission of Cattle Sheds, Mali Huts,Tube-wells under the Punjab New CapitalPeriphery Act.• Holds Court as Asstt. Estate Officer (Exercisingthe powers of Estate Officer) to grantopportunities to the lessees/ owners of suchproperties for misusing the premises for otherpurpose.• Issuance of Oustee Certificate to the Oustee ofChandigarh.• Issuance of NOC for Khadi & Village Industrieswith the Lal Lakir.4. Asstt. Controller(F&A)Supervise the functioning of various branches of EstateOffice and handle accounts matters.5. S.D.O. (Buildings) Supervise the Building Branch dealing with plans ofvarious properties, grant of sewerage connections,
completion certificates etc.6. Tehsildar Supervise the work of Periphery Branch, LandAcquisition Branch and Labour Colony Branch. Havingthe powers of Executive Magistrate and Sub-Registrar inaddition to their own duties.7. Section Officer Supervise the functions of various branches and assistthe AC(F&A) in accounts matters.8. Law Officer Deal with legal Matters.9. Naib Tehsildar Supervise the work of Periphery Branch, Colony Branchand Hand Cart Licensing Branch.10. Superintendent Supervise the functioning of various branches and filesare put by them to the Higher Authorities.11. Senior Assistant Deal with Ownership files of various properties andprepare accounts statements, issue receipt of payment,attend Court Cases, deal with Policy files. Some of themfunctions as Reader to the Court of Estate Officer andhandling the cash.12. Junior Engineer Perform field duties to check unauthorized constructionand report it to the SDO (B) and recommend forissuance of notices to the owners/ lessees for breach ofrules and building bye-laws.13. Head Draftsman Supervise the working of draftsman in office work andexamining technical issues of building plans, grant ofDPC, Sewerage Connections, completion Certificates,provides technical assistance in attending the Courtcases of various levels.14. Draftsman Examining technical issues of building plans, grant ofDPC, Sewerage Connections, Completion Certificates,provide technical assistance to the Head Draftsman andSDO(B) in attending the Court Cases of various levels.15. Junior Assistant Dealing with Ownerships files of various properties andprepare accounts statements, issue receipts of payments,attend court cases, deal with policy files.16. Clerks To receive dak and put up on files to the Assistants afterlinkage of references, purse the internal reports andattend courts for evidence on receiving summons fromvarious Courts, add drafts, assist the Assistant inattending the Court Cases where the Office is Party.17. Steno-Typist Attached with officers attending the telephone/dictationwork and maintain the records etc.18. Kanungo Incharge of the office record acquisition of award filessince the development of the Chandigarh, attendingacquisition schemes and Court cases etc.19. Patwari Preparation of cases under section 18 scheme for theacquisition of land. Dealing with acquisition/ Peripherywork, issuance of notices U/s 12(2). Attending thedemolition work and various courts. Making payment tothe land owners for their acquired land.18. Restorer Restore the files in record room.19. Daftri Stitching the files and post the letters.20. Tehsil Jamadar/Process ServerIncharge of Process Servers. Distribute the Summons tothe process servers for ensuring their services.21. Process Server Distribute the Summons to the Defaulters at sites.22. Peon/Mali Distribute the files/dak and attending the various dutiesgiven from time to time.23. Sweeper Attending the cleaning work of the Office premises.
ANNEXURE-3PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(iii) OF THERIGHT TO INFORMATION ACT, 2005(The procedure followed in the decision making process, including channels of supervision andaccountability)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Nature/Type ofworkLevel at whichthe case isinitiated.(Name of thepost)Name of the postwhich deal with thecase before thedecision makingauthority.Level at whichdecision ismade (Name ofthe post)1. Sanction ofBuilding PlansDraftsman Plan AdvisoryCommitteeMemberChairman PlanAdvisoryCommittee2. Grant of DPCCertificateArea JE Draftsman SDO (B)3. Grant of SewerageConnection andOccupationCertificateArea JE SDO (B) AssistantEstate Officer4. Mentoring ofBuilding ViolationsArea JE SDO (B) -do-5. Issue of AllotmentLetterClerk Asstt.,/Supdt. -do-7. Issue of NOC Clerk Asstt.,/Supdt. -do-8. Grant of MortgagepermissionClerk Asstt.,/Supdt. -do-9. Transfer ofOwnership ClerkAsstt.,/Supdt. -do-10. Acquisition ofLandPatwari Kanungo/Tehsildar LandAcquisitionOfficer11. Periphery Control Patwari Kanungo/Tehsildar LandAcquisitionOfficer12. Compensation ofAcquired LandPatwari Kanungo/Tehsildar LandAcquisitionOfficer13. Rehabilitation ofSlum DwellersSub-Inspector(Colonies)Tehsildar Asstt. EstateOfficer/EstateOfficer14. Rehabilitation ofRehri walasSub-Inspector Tehsildar Asstt. EstateOfficer/EstateOfficer15. Issue of Hand CartLicenseClerk Asstt./Supdt. Tehsildar16. Allotment ofBooths to theMotor MechanicsClerk /SIE Asstt./Supdt. Asstt. EstateOfficer/Estate Officer17. Maintenance ofAllotment Files ofMilk ColonyDhanas andTransfer ofOwnership andClerk Asstt./Supdt. Asstt. EstateOfficer
ANNEXURE –4PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(iv) OF THERIGHT TO INFORMATION ACT, 2005(The norms set for discharge of its functions)Name of the Department/Board/Corporation/Institution/Office:_Sr.No.Item of work Norms set by thedepartment (numberof days taken fordecision making)1. Miscellaneous 252. Acknowledgement of pay order and DD 113. Grant of Extension of Time Limit 194. Execution of Lease Deed/ DOC 225. Issue of NDC 176. NOC for Sale 317. Grant of permission of Mortgage 268. Transfer on basis of Registered Will out side family 299. Transfer on the basis of Will (Part-B) 1110. Transfer on the basis of Regd. Will 3111. Transfer on the basis of Sale Deed 1412. Transfer on the basis of Un-Regd. Will 2913. Sanction of revised building plan 3214. Issue of DPC Certificate 1115. Issue of Occupation Certificate (Residential) 2016. Issue of Occupation Certificate (Commercial) 3217. Sanction of fresh Building Plan 2418. Occupation Certificate/ Sewerage Connection cases(Reply etc.)2019. Miscellaneous (Building Branch) 9920. Execution of Redemption Deed 2221. Transfer in case of Interstate Death 29
ANNEXURE-5PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(v) OF THERIGHT TO INFORMATION ACT, 2005(The rules, regulations, instruction, manuals and records, held by it or under control or used by employeesfor discharging functions)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Name of the Act. Name of theRulesName of theManualsInstructions(WritecircularNo./date)Any otherRecord/Document1. Punjab Capital (Development &Regulation) Act, 1952 and rulesthereunder.i) Chandigarh (Sale of Sites andBuildings) Rules, 1960ii) Chandigarh Lease Hold of Sites& Building Rules, 1973iii) Allotment/ Transfer of Built upBooths in any Sector on Lease/HirePurchase basis in ChandigarhRules, 1991iv) Capital of Punjab(Development and Regulation)(Services of Notice ) Rules, 1974iv) Chandigarh Allotment of Plotsin Sub-urban Sectors Rules, 1972v) Chandigarh Conversion ofResidential Lease-Hold LandTenure into free-hold Land TenureRules, 1996vi) Chandigarh Milk ColonyAllotment of Sites Rules, 1975vii) Allotment of land toEducational Institutions (Schools),etc. on Lease-hold Basis inChandigarh, Scheme, 1996viii) Allotment of land to thePublisher of the News Papers inSector 25, Chandigarh, on Lease-hold basis, Scheme, 1998ix) Allotment Sites on Lease-holdbasis to Auto Spare Part Dealersand Auto Repair Mechanics inChandigarh Scheme, 1996x) Allotment of SubsidizedIndustrial Houses on Lease andHire Purchase basis in ChandigarhScheme, 1979xi) Allotment/Transfer of built upBooths on lease hold basis inChandigarh Scheme,1993xii) Chandigarh AdvertisementControl Order, 1954xiii) Chandigarh Allotment of Builtup houses/flats on Lease-hold-HirePurchase basis to the freedomfighters Scheme, 1988.xiv) Chandigarh Allotment ofDwelling Units to the Oustees ofChandigarh, Scheme 1996.xv) Chandigarh Allotment of Landto Co-operative House BuildingSocities Scheme, 1991.xvi) Chandigarh Allotment of LowCost Tenements on Lease and HirePurchase Basis Scheme, 1979.Punjab Capital(Development& Regulation)Building Rules,1952ii. ChandigarhApartmentRules, 2001- Instructionsissued fromtime to timeSUVIDHABooklet
xvii) Chandigarh TreesPreservation Order, 1952.2. Land Acquisition Act, 1894 - - - -3. Periphery Control Act, 1952 Punjab NewPeripheryCapital ActLandAcquisitionMannualsAct, 1854Instructionsissued fromtime to timearefollowingthe same.-
ANNEXIRE-6PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(vi) of theRIGHT TO INFORMATION ACT, 2005(Statement of the Categories of documents that are held or under control)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Category of documents1. Ownership files and Plan files of variousProperties.
ANNEXURE-7PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(vii) OF THERIGHT TO INFORMATION ACT, 2005(The particulars of any arrangement that exists for consultation with, or representation by the members ofthe public in relation to the formulation of policy or implementation thereof.)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Details/ Type of arrangements madeNeed Based Committee has been constituted to considerand forward the objections/ recommendations in respect ofalterations in the buildings and due representation to thePublic has been given.
ANNEXURE-8PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULES 4(10(b)(viii) OFTHE RIGHT TO INFORMATION ACT, 2005(Statement of the boards, councils, committees and other bodies)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr. No. Name ofthe Board(s)Name ofCouncil(s)Name ofCommittee(s)Name ofOtherbodies9s)constitutedby thedeptt.Whethermeetingsof thesebodies areopen tothe public(Yes/No)Whethertheminutes ofsuchmeetingsareaccessiblefor public.(Yes/No.)-Nil-
ANNEXURE 11PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED INRULE 4(1)(b)(xi) OF THE RIGHT TO INFORMATION ACT, 2005(Budget allocated to each of its agency, indicating the particulars of plans, proposed expendituresand reports on disbursement made)Name of the Department : Estate Office, U.T., Chandigarh.(Rs. in lacs)Sr. Head/Item of Budget Proposed expenditure Disbursement madeNo. during the year 2007-08 Upto 31-01-20081 2 Plan Non-Plan 52217- Urban Development80 – General001- Direction & Admn.03 Estate Office03 00 01 Salaries 362.70 329.1003 00 06 Medical Treatment 2.00 1.9603 00 11 Domestic Travelling Expenses 0.35 0.2003 00 13 Office Expenses 25.00 55.00 45.9001 Electricity Charges 5.20 3.6002 Water Charges 1.45 1.0803 Telephone Charges 2.00 0.7104 P.O.L. 6.35 4.4205 Others 25.00 4.72 36.0903 00 50 Other Charges800-Other Expenditure01-Cattle Pond Stand & Enf. Cell01 00 01 Salaries 13.84 12.5401 00 06 Medical Treatment 0.50 0.5001 00 13 Office Expenses 4.30 3.9705 Others 4.30 3.9702-Slum Clearance & Reh. Of Slum Dwellers02 00 01 Salaries 74.21 66.3502 00 06 Medical Treatment 4.00 3.0002 00 11 Domestic Travel Expenses 0.10 0.0902 00 13 Office Expenses 25.00 23.7005 Others 25.00 23.70Grand Total 25.00 542.00 486.68
ANNEXURE 12PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE4(1)(b)(xii) ofTHE RIGHT TO INFORMATION ACT, 2005(The manner of execution of subsidy programmes, including theamounts allocated and the details of beneficiaries of such programmes)Name of the Department : EstateOffice, U.T., Chandigarh.Sr. Scheme undersubsidy givenManner ofexecution ofAmount Details ofNo. subsidyprogrammeallocated beneficiaries.1 2 4 5 6Nil
ANNEXURE 13PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED INRULE 4(1)(b)(xiii) OF THE RIGHT TO INFORMATION ACT, 2005(Particulars of recipients of concessions, permits or authorisation granted)Name of the Department : Estate Office, U.T., Chandigarh.Sr. Concessions/Permit/ Name of the recipient Addres of theNo. Authorisation grant RecipientNil
ANNEXURE-14PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(xiv) OF THERIGHT TO INFORMATION ACT, 2005(Details in respect of the information, available, reduced in an electronic form.)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Type of information1. This Office has launched the Websitewww.sampda.in containing all the requisiteinformation about the Urban properties.Further the process of computerization ofproperty record is being followed vigorouslyand approx. 20,000 files have beencomputerized.
ANNEXURE-15PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(xv) OF THERIGHT TO INFORMATION ACT, 2005(Particulars of facilities available to citizens for obtaining information)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.No.Facilities available Remarks(No. of days in aweek/Timings etc.)Provisions has been made at SingleWindow for Senior Citizens.During the Officehours.
ANNEXURE-16PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(xvi) OF THERIGHT TO INFORMATION ACT, 2005(Names, designations and other particulars of the Public Information Officers)Name of the Department/Board/Corporation/Institution/Office: Estate OfficeSr.NoName of theCentral PublicInformationOfficerDesignation Tele No.(Office/Residence)CPIO’s of followingBranchesAppellateAuthority1. Sh. UmaShanker SharmaAC(F&A)(Admn.)2701239(O)2795566 (R)i) Group - IVii) Group-VIII(Commercial)iii) Accounts Br.(DDO)iv) Cash Branch (DDO)Sh. Ashwani Kumar,Asstt. Estate Officer,UT., ChandigarhPh: 2701900 (O)5046611(O)9855660022(M)2. Sh. S.K. Sharma AC(F&A)(C ) 2701239(O)546646ii) G-VIII -do-3. A.S. Maini SDO(B) 27001975046641Building (Enf. Wing) &Misuse Branch-do-4.. Sh. D.S. Balouria Tehsildar (C)5046629 i)Colony ( A/L Wing) &Rehri LicensingBranch,ii)Enforcement, LandAcquisition andPeriphery Branches.Sh. Ashwani Kumar,Asstt. Estate Officer,UT., ChandigarhPh: 2701900 (O)5046611(O)9855660022(M)Hargunjit Kaur,Land AcquisitionOfficer, EstateOffice, UT.,Chnadigarh.50466345. Vijay Vij S.O. I 5046609 i) G-I & G-II, G-VIIii) G-III(Religious,Cultural &Institutional)iii) SingleWindow/ReceiptSectioniv) Despatch Branchv) Computerizationvi)Office Storevii) Central RecordRoomviii) EstablishmentBranchSh. Ashwani Kumar,Asstt. Estate Officer,UT., ChandigarhPh: 2701900 (O)5046611(O)9855660022(M)6. Ms. AmandeepKaurS.O.-II 5046633 i)Audit Branchii) Motor MarketBranch-do-7. Sh. Anil Kumar S.O. III 5046612 G-V -do-8. Sh. NareshKumarS.O.IV 5046623 Colony (A/C wing) -do-9. Sh. Harjit Singh Supdt. I 5046632 i) Loan RecoveryBranchii) Tehsil Jamadar-do-