Funders’ data policies and costs


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Presentation given at a Research Data Management workshop for pre-award research office staff, run in collaboration with the Leeds RoaDMaP project.

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Funders’ data policies and costs

  1. 1. Funders’ data policies and costsSarah JonesDCC, University of sjDCCFunded by:
  2. 2. Research funders’
  3. 3. Summary page for each funder
  4. 4. Key differences in policies• EPSRC does not want DMPs in grant applications• Preservation periods range from 3 years to in perpetuity– most funders ask for 10+ years• ESRC and NERC support designated data centres• ESRC and NERC may withhold the final grant payment if dataaren’t offered for deposit• Cancer Research UK states explicitly that it will NOT provideadditional funds for RDM
  5. 5. Ultimately funders expect:• timely release of data- once patents are filed or on (acceptance for) publication• open data sharing- minimal or no restrictions if possible• preservation of data- typically 10+ years for data of ‘long-term value’See the RCUK Common Principles on data
  6. 6. RCUK Common Principles in brief1. Make data openly available where possible2. Have policies & plans. Preserve data of long-term value3. Metadata for discovery / reuse. Link to data from publications4. Be mindful of legal, ethical and commercial constraints5. Allow limited embargoes to protect the effort of creators6. Acknowledge sources to recognise IP and abide by T&Cs7. Ensure cost-effective use of public funds for RDM
  7. 7. Eligible costsThe RCUK Common Principles state that:“It is appropriate to use public funds to supportthe management and sharing of publicly-funded research data.”However, it is unclear exactly what costs can beincluded in grant applications and how. The DCCheld an RDMF event with funders to discuss this.
  8. 8. RDMF: funding RDM25th April 2013 at Aston a panel with representatives from BBSRC, EPSRC, NERC, MRC, STFCand the Wellcome Trust to answer 30 questions submitted by audienceBlog reports:• A conversation with the funders:• Funding RDM:• For which RDM activities will UK research funders pay?
  9. 9. What RDM cost can be included?Need to distinguish between the costs that are incurred during aproject and those that arise afterwards.• In-project (direct) costs:– covers hardware, staff, expenses, costs of preparing data & metadata...• Post project (largely indirect) costs:– existing services should be used where possible– where an institution is going to provide a data repository, costs shouldbe met through FEC– outsourcing to a third-party is also an optionOwing to its charity status, the Wellcome Trust in general onlypays directly incurred costs.
  10. 10. How should costs be included?• In-project costs should be included in the direct costs for aproject• Post-project costs could be direct (e.g. charges levied by datacentres) but typically fall into indirects as universities shouldprovide infrastructure to support RDM• The Justifications of Resources should, wherepossible, separate out the following RDM cost elements:– cost of collecting data– the cost of curating data– the cost of analysing data– the cost of preservation and sharing
  11. 11. Key messages• Research data management is but one aspect of an institution’s researchgovernance and should not be regarded as an optional addition orsomething peripheral to it.• DMPs should make clear what is provided and what activities are beingcharged against a grant - funders do not expect to pay for something twice.• There is no rule of thumb to be used to measure the proportion of a grantthat may acceptably be spent on research data management. The cost ofRDM is project-specific and entirely depends on the type of work.• It may be possible to set up small research facilities to recover the cost ofRDM (e.g. similar to provision of HPC), possibly as a cross-institutionalservice. However, clear added value needs to be shown to the funders andresearch community. A small research facility needs to be very close to theresearch. It is about creating highly specialised services.
  12. 12. Thanks – any questions?DCC guidance, tools and case us on twitter:@digitalcuration and #ukdcc