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From policy to practice with DMP Online


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Presentation given by Sarah Jones and Martin Donnelly at the Future Perfect conference, 26th-27th March 2012 in Wellington, New Zealand.

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From policy to practice with DMP Online

  1. 1. Research data management: frompolicy to practice with DMP Online Martin Donnelly Sarah Jones Digital Curation Centre Digital Curation Centre University of Edinburgh University of Glasgow Future Perfect 2012: Digital Preservation by Design Te Papa Tongarewa, Wellington, New Zealand 26 – 27 March 2012
  2. 2. Running order (c. 25 mins)1. Introduction to the DCC & research data management2. Data-related policies in the UK Sarah3. The DCC & data management planning4. DMP Online v3.05. Connections and collaborations6. Putting it into practice (UMF work and other things) Martin7. Summary / conclusion
  3. 3. 1. The Digital Curation Centre- Founded in 2004- Three partners: Edinburgh, Glasgow and Bath- Primary funder is JISC Helping to build capacity, capability and skills in data management and curation across the UK’s higher education research community - DCC Phase 3 Business Plan
  4. 4. What does the DCC do?• Develop tools – CARDIO, DAF, DRAMBORA, DMP Online• Offer guidance – helpdesk, briefing papers, how-to guides• Run training & events – DC101, roadshow, RDMF, IDCC• Support the JISC – esp. the Managing Research Data programmes
  5. 5. What is Research Data Management? “the active management and Manage appraisal of data over the lifecycle of scholarly and scientific interest” Share Data management is part of good research practice
  6. 6. How does RDM affect preservation?The costs of ingest – receiving data, preparing it for long-termstorage, and incorporating it into the digital archive – receivesthe largest allocation of resources. - Keeping Research Data Safe 2
  7. 7. 2. Data-related policies in the UK
  8. 8. RCUK Common Principles• Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.• Institutional and project specific data management policies and plans should be in accordance with relevant standards and community best practice. Data with acknowledged long-term value should be preserved and remain accessible and usable for future research.• To enable research data to be discoverable and effectively re-used by others, sufficient metadata should be recorded and made openly available .... 7 principles agreed by all the UK research councils in May 2011
  9. 9. UK research funder expectations• timely release of data – once patents are filed or on (acceptance for) publication• open data sharing – minimal or no restrictions – deposit in data centres, structured databases, data enclave• preservation of data – most funders state expect 5-10+ years• submission of data management and sharing plans…
  10. 10. 3. The DCC and DMP We’ve responded to requirements by offering support Analysed requirements Developed a Checklist Provided tools & guidanceLinks to all DMP resources via
  11. 11. What is a DMP?UK research funders typically ask for:• A short statement/plan submitted in grant applications• An outline of what you will create/collect, methods, standards, data management and long-term plans• How and why – justify your decisions and any limits
  12. 12. Common DMP questions• What data will be created (format, types) and how?• How will the data be documented and described?• How will you manage ethics and Intellectual Property?• What are the plans for data sharing and access?• What is the strategy for long-term preservation?
  13. 13. DCC Checklist Coverage§1: Introduction and Context§2: Data Types, Formats, Standards and Capture Methods§3: Ethics and Intellectual Property§4: Access, Data Sharing and Re-use§5: Short-Term Storage and Data Management§6: Deposit and Long-Term Preservation§7: Resourcing Checklist for a Data Management§8: Adherence and Review Plan v3.0 (Donnelly and Jones, March 2011)§9: Agreement/Ratification by Stakeholders§10: Annexes
  14. 14. DMP-related resources– “Dealing with Data” (Lyon, 2008)– Analysis of Funder Policies (Jones, 2009)– Checklist for a Data Management Plan (Donnelly and Jones, 2009)– “How to Develop a Data Management and Sharing Plan” (Jones, 2011) Edinburgh: Digital Curation Centre– “Data Management Plans and Planning” (Donnelly, 2012) in Pryor (ed.) Managing Research Data, London: FacetLinks to all DCC resources via
  15. 15. Key things to rememberAll research projects are differentThe DMP will depend upon the nature of the research AND the context (funder, domain, institution(s) etc)DMPs are useful communication tools
  16. 16. Not a UK phenomenon Read about the international policy and DMP landscape in:“Research data policies: “Data Managementprinciples, requirements Plans and Planning”and trends” (Jones, (Donnelly, 2012) in2012) in Pryor (ed.) Pryor (ed.) ManagingManaging Research Research Data,Data, London: Facet London: Facet
  17. 17. 4.
  18. 18. What does do?A web-based tool that enables users to...i. Create, store and update multiple versions of Data Management Plans across the research lifecycleii. Meet a variety of specific data-related requirements (from funders, institutions, publishers, etc.)iii. Get tailored guidance on best practice and helpful contacts, at the point of neediv. Customise export are share DMPs in a variety of formats in order to facilitate communications within and beyond research projects* N.B. The templates have varying degrees of endorsement from funders,stakeholder communities, etc. More on this shortly…
  19. 19. Technologies involved (v3.0)– Ruby on Rails (v3.1.3)– JavaScript (jQuery v1.7.1)– MySQL database (v5+)– Hosting: University of Edinburgh Information Services Virtual Hosting (13 managed servers across 2 sites)– Authentication: registered users with passwords encrypted in DB (we are also testing Shibboleth for integration with UK Access Management Federation for Education and Research)– Various export formats (DOCX, PDF, XML, CSV, etc)
  20. 20. DMP Online v3.0: Spring 2012- Improved user interface, inc. customisable institutional versions- New features - Overlaying multiple templates for ‘hybrid’ DMPs - Template phases (e.g. pre- / during / post-project) - Granular read / write / share permissions - API for systems interoperability (e.g. this project) - Shibboleth authentication - Multilingual support / boilerplate text- Endorsement from funders
  21. 21. Collaborations- Generic data management guidance ( in conjunction with )- Funder-specific guidance developed in collaboration with the funders themselves- Institution-specific guidance developed with key institutional contacts- Discipline-specific guidance developed and deployed with JISC MRD projects (e.g. DMT Psych at York)- Joint training programmes organised and delivered by DCC and UKDA- Provided advice to US consortium
  22. 22. Templates: Stakeholder Liaison (i)RCUK funders StatusArts and Humanities Research Council (AHRC) Discussions beginningBiotechnology and Biological Sciences Research Council Discussions ongoing(BBSRC)Engineering and Physical Sciences Research Council No explicit data management plan requirements: DCC(EPSRC) referenced in roadmap requirementsEconomic and Social Research Council (ESRC) Template and guidance developed in collaboration with ESRC and ESDS. Funder’s online guidance points applicants towards tool.Medical Research Council (MRC) Template in preparation through collaboration with funderNERC (Natural Environment Research Council) Discussions ongoingScience and Technology Facilities Council (STFC) DCC resources referenced in data requirementsOther funders StatusThe Wellcome Trust Template and guidance endorsed by funderNational Science Foundation (US) Template developed by Sherry Lake, University of Virginia
  23. 23. Templates: Stakeholder Liaison (ii)Disciplinary templates StatusHistory Developed in conjunction with University of Hull and University of HertfordshirePsychology Developed by DMT Psych project, led by University of YorkMechanical Engineering Developed as part of REDm-MED project, led by University of BathHealth sciences Developed by DATUM for Health project, led by University of NorthumbriaSpatial information (INSPIRE) Developed in conjunction with EDINA (UK national data centre) and trialled with Freshwater Biological AssociationInstitutional templates StatusUniversity of Northampton Developed in collaboration with Information Services department More institutional and subject-based templates are being developed through the JISC RDM projects and UMF institutional engagements…
  24. 24. Institutional Engagements: Putting it into practice- Working with eighteen institutions over approximately 18 months to improve data management capabilities- A broad variety of institutional types and sizes, from research intensive ancient universities, to new universities and small specialist institutions (e.g. art colleges)- Institutions select from a ‘menu’ of tools and services, e.g. (next slide)
  25. 25. The MenuComponents of a Data DCC Tools DCC ServicesManagement Strategy(Research and Admin)Policy Data Asset Framework Policy development (DAF)Planning DMP Online Strategy developmentAdvocacy CARDIO TrainingTools DRAMBORA Workflow assessmentTraining Costing Institutional data catalogues (discovery)
  26. 26. Workflow connectionsDMP Online can also be used in conjunctionwith other tools that support the datamanagement/curation lifecycle, e.g.… - DAF (Data Asset Framework) - DRAMBORA (Digital Repository Audit Method Based On Risk Assessment) - CARDIO (Collaborative Assessment of Research Data Infrastructure and Objectives)Also non-DCC tools: - LIFE - Planets tools - and more
  27. 27. How to connect: six export formatsFor human readership… For machine readership… - Pleasant formatting - Facilitates quick public sharing - Editable. Can be used - Compatible with API in conjunction with for linking with other (e.g. MS Sharepoint) systems - Removes all formatting - Minimal formatting
  28. 28. External connectionsSystems Standards / protocols– CRIS / admin systems – CERIF*– RCUK Je-S system– Institutional Repositories – SWORD2– DDI repository – DDI*– DMP Tool (US)– Other instances of DMP – RDF (? - TBC) Online via federated model (? -TBC) * via RESTful API
  29. 29. Research Support Office Data Library / Repository / Archive Researcher(s)DATAMANAGEMENTPLAN UNRULY DATA Computing Faculty Ethics Support Etc... Committee
  30. 30. To sum...All of our DMP-related resources available online via:
  31. 31. Thank you Martin Donnelly Sarah Jones Digital Curation Centre Digital Curation Centre University of Edinburgh University of Glasgow Twitter: @mkdDCC Twitter: @sjDCC Check out DCC at: or follow us on twitter @digitalcuration and #ukdcc Image credits: Slide 1 - Slide 5 - Slide 6 (The Scream) - Slide 6 (OAIS) - work is licensed under the Creative Commons Slide 29 - Attribution 2.5 UK: Scotland License. Slide 30 -