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What you need to know about DMPs


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Presentation given as part of the 2018 OpenAIRE-FOSTER Open Access week webinar series. The tutorial is aimed at librarians and data support staff who are assisting researchers with Data Management Plans (DMPs). It reflects on recent trends and developments that will help in service delivery, including changing policies for DMPs, how funders review DMPs, new tools and international activities to make DMPs Open, machine-actionable and FAIR.

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What you need to know about DMPs

  1. 1. What you need to know about DMPs FOSTER & OpenAIRE webinar, 22nd October 2018 @sjDCC @DMPonline #ukdcc Sarah Jones Digital Curation Centre, Glasgow
  2. 2. More funders are asking for DMPs & requirements are changing
  3. 3. DMPs by European funders Not comprehensive!
  4. 4. When is a DMP needed? EUROPEAN COMMISSION • First version of DMP as a deliverable by month 6 month • DMP needs to be updated whenever significant changes arise • Updates at minimum in time with periodic evaluation/assessment or final review Traditionally application stage but increasingly in-project or ‘living’ documents NERC (UK) • Outline DMP at application stage • Full DMP to be written in conjunction with designated data centre once awards are made
  5. 5. Onus placed on unis • EPSRC introduced ground-breaking policy in 2011 which articulated the responsibility of research organisations to support RDM. Unis should ensure DMPs are created and maintained by grant holders. • AHRC updated its policy in 2018 and requires confirmation of 10 statements: “The institution is able to store the data appropriately during the lifecycle of the grant, the relevant people have been consulted and this has been considered and agreed” • Research Council of Norway is just introducing a policy which expects DMPs to be approved by uni before submission and made openly available online.
  6. 6. DMPs to cover data and more • Wellcome issued new guidelines in 2017 that ask for an Outputs Management Plan covering: – datasets generated by your research – original software created in the course of your research – new materials you create – like antibodies, cell lines and reagents – IP such as patents, copyright, design rights and confidential know-how • The EPSRC has a requirement for Software Management Plans
  7. 7. UK unis are starting to require DMPs for PhD progression
  8. 8. Start them early… • Aim to build good practice early on in research career • Supervisors need to review DMP – seen as way to get more academics aware of good practice in RDM and sharing • TU Delft introducing requirement from 2019 • See discussion on
  9. 9. Funders are evaluating DMPs though sanctions are still rare
  10. 10. H2020 review process • Project Officer looks at DMP as deliverable • Some may ask project reviewers or external experts to assess • Assessment made based on internal framework aligned with FAIR template • Key aspects highlighted in FOSTER training: • data formats (ideally open or in common use) • metadata (rich description, use of standards, controlled vocabularies) • repository (deposit in domain repos if available, or Zenodo / IRs / generic services…) • PIDs (may not be explicitly mentioned but repository may assign) • Licenses (preferably open or justified if not)
  11. 11. Guidelines for reviewers AHRC - what the reviewer will be asked to assess • Does the information in the DMP seem appropriate for the research project being proposed? Would you expect to see anything different in your view? • Will the DMP enable the project’s data creation, outputs and storage needs in your opinion? • Are there any other areas that need more attention? • Overall – does the plan for data seem feasible, sensible, appropriate and valid? ESRC (economic and social) DMP guidance for peer-reviewers management-plan-guidance-for-peer-reviewers Several assessment rubrics for UK funders in Research Data Network community collection on Zenodo
  12. 12. Consequences… DMP often considered separately from scientific excellence of the research • A poor DMP could be a reason for rejecting a proposal, but conditional awards are more likely • Projects may be asked to reconsider and update information • Final grant payment can be withheld if data not offered for deposit (ESRC) • Anecdotal evidence from UK unis suggests that a poor DMP can mean a project isn’t funded when results are tied
  13. 13. A number of DMP tools are available
  14. 14. DMPonline from the DCC • Templates for UK, Dutch funders, EC & ERC • Unis can customise to add templates, guidance, examples and see usage stats • Support plan review • Users can share (co-author) plans, make visible within uni and publish publicly • Export to a variety of formats • Run by DCC since 2010
  15. 15. Local instances of DMPonline Based on Open Source DMPRoadmap codebase DMPRoadmap
  16. 16. German RDM Organiser • Funded by DFG • Different service model: self-deploy, not centrally-hosted • Demo available at:
  17. 17. Norwegian tools Joint interface / portal to the two tools is planned
  18. 18. OpenAIRE / EUDAT OpenDMP In beta currently at • Shifting from funder template to data profile as a central entity • Currently proprietary format  to adopt RDA recommendation for machine-readability • Closed source code at
  19. 19. Even more tools internationally!
  20. 20. Future directions for DMPs Open, machine- actionable, FAIR….
  21. 21. 1 2 3RDA Exposing DMPs WG Developing use cases for opening up and reusing information from DMPs in a number of contexts groups/exposing-data- management-plans-wg DMP Common Standards Intend to develop a common information model and specify access mechanisms that make DMPs machine-actionable groups/dmp-common- standards-wg FAIR DMP Working Group Intend to aggregate ideas across communities and national contexts to distil common principles fairdmp Various fora working on this
  22. 22. FAIR Data Management Plans Template covers FAIR – Useful to ensure researchers consider data access & reuse so data are FAIR – But concepts overlap so can cause repetition and annoyance if template is structured according to FAIR “There is too much overlap between F, A, I, and R.” “Questions about Metadata appear under 2.1, 2.2 & 2.3” DMP itself is FAIR – Publish / deposit in repository – Assign a PID and metadata – Follow DMP standards as they emerge DMP DMP acting as a hub of info on FAIR data objects, connecting to the wider elements of the ecosystem Rec. from FAIR Data Expert Group
  23. 23. Should DMPs be Open? • In many cases they can be and projects are willing • Naturally projects may not want to share if project is not funded yet, or research is sensitive e.g. location of animals under threat of extinction • Sharing early and openly enables DMP to be reused to inform service delivery and data to be discovered asap • Examples can help others learn good practice ENCOURAGE RESEARCHERS TO MAKE DMPs
  24. 24. THANKS FOR LISTENING More info at: