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DMP lessons from Europe

Webinar given for the Australian Research Data Commons to profile Data Management Plans and lessons from supporting DMPs in Europe

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DMP lessons from Europe

  1. 1. Data Management Planning: lessons from Europe Sarah Jones Digital Curation Centre Twitter: @sjDCC ARDC webinar, 21 August 2019, 12 noon AEST
  2. 2. Introductory context: setting the scene Image Mission Beach CC-BY by Sarah Jones
  3. 3. What is a DMP? A formal document that outlines how data are to be handled both during a research project, and after the project is completed Wikipedia Dynamic inventories of digital research methods and outputs that evolve over time Simms & Jones ‘active’ DMPs enable information exchange across the FAIR data ecosystem and are tied to their implementation to become an evolving record of activities Turning FAIR into Reality ARDC webinar, 21 August 2019, 12 noon AEST DMP Machine-actionable agenda coming to fore. Going beyond plans to implementation
  4. 4. What is the vision for maDMPs? Transform static documents in active, machine-actionable DMPs to enable: • Researchers to manage, share and discover data more easily • Infrastructure providers to plan their resources • Institutions to provide effective data services • Funders to monitor data-related activities Simms S, Jones S, Mietchen D, Miksa T (2017) Machine-actionable data management plans (maDMPs). Research Ideas and Outcomes 3: e13086. Miksa, Tomasz, Simms, Stephanie, Mietchen, Daniel, & Jones, Sarah. (2019). Ten principles for machine-actionable data management plans. PLoS Comput Biol 15(3): e1006750. ARDC webinar, 21 August 2019, 12 noon AEST
  5. 5. Drivers for DMPs • Funder requirements (particularly in USA & UK) • University expectations – risk, capacity planning • To achieve another goal e.g. storage allocation • Engender good practice – start with HDRs ARDC webinar, 21 August 2019, 12 noon AEST
  6. 6. Typical coverage of a DMP 1. Description of data to be collected / created (i.e. content, type, format, volume...) 2. Standards / methodologies for data collection & management 3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality) 4. Plans for data sharing and access (i.e. how, when, to whom) 5. Strategy for long-term preservation ARDC webinar, 21 August 2019, 12 noon AEST
  7. 7. Many tools available… ARDC webinar, 21 August 2019, 12 noon AEST Platform Organisation(s) Resource link(s) DMPRoadmap CDL| DCC | Portage Network | INIST CNRS University of Queensland Research Data Manager University of Queensland manager-uqrdm ReDBox DLC QCIF RDMOrganiser (RDMO) AIP | FHP | KIT Data Stewardship Wizard ELIXIR | DTL ezDMP IEDA Data planning tool UNINETT Sigma2 And more…. Please update at:
  8. 8. The Australian context • Less formal funder requirements • DMPs typically driven by institutional perspective • Coverage broader – DM not DMP tools • Usually allocate storage or link to RIM systems • Growing integrations with lab notebooks etc • Data selection and publishing still piece to do ARDC webinar, 21 August 2019, 12 noon AEST
  9. 9. Emerging trends in Data Management Planning Image Joshua Coleman
  10. 10. Many global funders ask for DMPs Not comprehensive!ARDC webinar, 21 August 2019, 12 noon AEST
  11. 11. Requirements are changing EUROPEAN COMMISSION • First version of DMP as a deliverable by month 6 • DMP needs to be updated whenever significant changes arise • Updates at minimum in time with periodic evaluation/assessment or final review Traditionally application stage but increasingly in-project or ‘living’ documents NERC (UK) • Outline DMP at application stage • Full DMP to be written in conjunction with designated data centre once awards are made ARDC webinar, 21 August 2019, 12 noon AEST
  12. 12. Onus placed on unis • EPSRC introduced ground-breaking policy in 2011 which articulated the responsibility of research organisations to support RDM. Unis should ensure DMPs are created and maintained by grant holders. • AHRC updated its policy in 2018 and requires confirmation of 10 statements: “The institution is able to store the data appropriately during the lifecycle of the grant, the relevant people have been consulted and this has been considered and agreed” • Research Council of Norway is just introducing a policy which expects DMPs to be approved by uni before submission and made openly available online. ARDC webinar, 21 August 2019, 12 noon AEST
  13. 13. DMPs to cover more than data • Wellcome issued new guidelines in 2017 that ask for an Outputs Management Plan covering: – datasets generated by your research – original software created in the course of your research – new materials you create – like antibodies, cell lines and reagents – IP such as patents, copyright, design rights and confidential know-how • The EPSRC has a requirement for Software Management Plans ARDC webinar, 21 August 2019, 12 noon AEST
  14. 14. DMPs can be useful… "Both positive and negative: it helped us reflect on potential issues and decide how to address these as a project, and also it was frustrating and felt like an administrative exercise that was very long and cumbersome; too specific in some areas and too vague / unclear in others." “Initially it looks as an administrative exercise, but I find it very useful since, although I have an idea of what data I will collect in my project, this makes me reflect on the best format to present them, where to make them available, etc.” OpenAIRE & FAIR data Expert Group DMP survey. Report, dataset & infographic at: ARDC webinar, 21 August 2019, 12 noon AEST
  15. 15. Language is a barrier Respondents mentioned 40 terms which were unclear to them ARDC webinar, 21 August 2019, 12 noon AEST “Researchers are not familiar with the following terms/phrases : Metadata, standards for metadata/data, ontologies, mapping with ontologies, interoperability, ... . All the ICT jargon” “With the help from Swedish National Data Service we could clarify many questions. Without this help we would not be able to finish the DMP.”
  16. 16. User priorities for support: simplify ARDC webinar, 21 August 2019, 12 noon AEST
  17. 17. Unis requiring DMPs from HDRs • Aim to build good practice early on in research career • Supervisors need to review DMP – seen as way to get more academics aware of good practice in RDM and sharing • TU Delft introducing requirement from 2019 • See discussion on ARDC webinar, 21 August 2019, 12 noon AEST
  18. 18. More DMPs are being published • In many cases projects make DMPs available • Some publish via tools (e.g. DMPonline), put in repositories (e.g. Zenodo) or publish in journals (e.g. RIOjournal) • Sharing early and openly enables DMP to be reused to inform service delivery and data to be discovered asap • Examples help others learn good practice ARDC webinar, 21 August 2019, 12 noon AEST
  19. 19. What to do and where to learn more? Image Jonas Jakobsson
  20. 20. Provide a range of DMP support • For example, Stanford University offers: • Information on funding agency requirements • Guidance and best practice on writing a plan • An online tool (DMPTool) • FAQ and workshops • A DMP review service • ….. ARDC webinar, 21 August 2019, 12 noon AEST
  21. 21. Use the DMP as a talking point Consulting, supporting and networking with researchers & all other interest groups Slide content courtesy of Mari Elisa Kuusniemi (MEK), University of Helsinki Library ARDC webinar, 21 August 2019, 12 noon AEST
  22. 22. DMPs as A Research Tool (DART) • A 3 year IMLS funded project run across 5 US unis • Developed an analytic rubric to standardize the review of data management plans • Analysed DMPs to inform expansion or development of research data services at academic libraries • Model copied in Europe to develop various rubrics ARDC webinar, 21 August 2019, 12 noon AEST
  23. 23. Share examples of DMPs ARDC webinar, 21 August 2019, 12 noon AEST Catalogues in tools such as DMPonline
  24. 24. Connect with peers DMPonline user group, monthly drop-in calls, social events, Twitter, newsletter, knowledge exchange….
  25. 25. ARDC DMP IG • Enable information exchange across those working on DMPs • Connect Australian and New Zealand initiatives with international efforts • What do you want to see from the Group? • Info and links to RDA and global initiatives • Monthly knowledge exchange with others offering DMP support • Training and guidance resources… communities/dmps-interest-group ARDC webinar, 21 August 2019, 12 noon AEST
  26. 26. RDA Interest & Working groups Active Data Management Plans IG data-management-plans.html DMP common standards WG https://rd- common-standards-wg Exposing DMPs WG https://rd- data-management-plans-wg … G7ARDC webinar, 21 August 2019, 12 noon AEST ARDC webinar, 21 August 2019, 12 noon AEST 26 20/08/2019 https://rd-alliance.orgSpeak to Peter Neish and Kathryn Unsworth who are Australian co- chairs on these WGs
  27. 27. Pre-RDA workshop on DMPs? • Discuss requirements landscape – policies, user groups, desired features, trends… • Share info on existing/forthcoming DMP tools – code, functionality, development roadmap, tech exchange… • Explore options for global collaboration – standards, integrations, registries of DMPs, peer support networks… • Other ideas…. ARDC webinar, 21 August 2019, 12 noon AEST
  28. 28. New MOOC! Delivering RDM services Starts 2nd Sept 2019 research-data-management-services Learn with us!