DMPonline update


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Update on progress revising DMPonline given to the University of Edinburgh RDM implementation group on 12th September 2013. The presentation includes screengrabs from the v.4 beta of DMPonline and details on how to customise the tool for your institution.

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  • The major change is overhauling how the Checklist will be used in the tool. It will no longer be upfront and visible. We will ask funder / institutional questions directly rather than mapping these to DCC equivalents which were asked instead.
  • DMPonline update

    1. 1. Updates on DMPonline Sarah Jones RDM Implementation Group, Edinburgh, 12th September 2013
    2. 2. Evaluate and customise DMPonline • A detailed evaluation was undertaken • • Several major changes are underway •
    3. 3. Planned changes to DMPonline • Shorten the DMP Checklist • Overhaul how the Checklist is used in the tool (n.b. this is a major architectural change so redevelopment will take time) • Reintroduce a wizard to help users select templates • Summarise requirements prior to writing the DMP • Revise registration, sharing & export workflows • Make a number of interface / usability improvements • Add more boilerplate text and examples as guidance
    4. 4. New Checklist for a DMP • Administrative Data • Data Collection • Documentation and Metadata • Ethics and Legal Compliance • Storage and Backup • Selection and Preservation • Data Sharing • Responsibilities and Resources 13 questions over 8 sections
    5. 5. Example questions and guidance How will you manage any ethical issues? Questions to consider: • Have you gained consent for data preservation and sharing? • How will you protect the identity of participants if required? e.g. anonymisation • How will sensitive data be handled to ensure it is stored and transferred securely? Guidance: Ethical issues affect how you store data, who can see/use it and how long it is kept. Managing ethical concerns may include: anonymisation of data; referral to departmental or institutional ethics committees; and formal consent agreements. You should show that you are aware of any issues and have planned accordingly. If you are carrying out research involving human participants, you must also ensure that consent is requested to allow data to be shared and reused.
    6. 6. DMPonline v.4 beta
    7. 7. Creating an account Asks for email, organisation and password Auto-fills uni options as you type
    8. 8. Creating a plan Select your funder (if any) Select relevant uni for DMP questions and guidance Select other sources of guidance
    9. 9. Tailoring at multiple levels Options to have questions and guidance at institutional and ‘unit’ level
    10. 10. Overview of sections in a plan Summary page with dropdown buttons to expand and answer each section
    11. 11. Questions and guidance Easy-format text boxes to answer Can pre-populate boxes with example / suggested answers Guidance appears in right-hand panel
    12. 12. Answering questions Notes who has answered the question Progress bar updates how many questions left
    13. 13. ‘My plans’ page
    14. 14. Customising DMPonline Deciding what you need: 1. Does your institution require that researchers write Data Management Plans, even if their funder does not? If so, what information are researchers asked to provide? 2. Do DMPs submitted to research funders supply the information your institution asks for (if any), or are there additional questions that you want to ask? 3. What guidance, examples and suggested answers can you provide to help researchers write DMPs?
    15. 15. Edinburgh policy requirements “All new research proposals must include research data management plans or protocols that explicitly address data capture, management, integrity, confidentiality, retention, sharing and publication.” - Are these your 7 headings / sections? - How about using the STFC questions? - What does IS needs to know?
    16. 16. Universities are able to: • Ask any questions they want answers to – via their own template – by adding questions to funder templates • Display guidance to help researchers respond – Institutional – Local (tailored to different Colleges/Schools/Units) – Can apply across the board or just to certain funder questions • Provide examples and suggested answers
    17. 17. How to customise DMPonline 1. Define your requirements 2. Draft your institutional template 3. Review existing funder templates 4. Draft your guidance, examples and suggested answers 5. Provide the DCC with all the details If you require DMPs
    18. 18. DMPonline at Edinburgh • Meeting on Tuesday 17th September about customising DMPonline for Edinburgh • What do you think is needed?