PDA Assessment - Summary
  Malawi CO - January 2008
PDA Assessment - Summary
                     Malawi CO – January 2008


Objective for Malawi CO:

Conduct an assessment f...
Mobile information collection systems

PDA’s now have high memory and power capacities.

They can be used for long periods...
Paper Data Systems

    Philippines
Paper Data Systems

    Philippines
Paper Data Systems

    Philippines
Paper Data Systems

    Philippines
Paper Data Systems

     Haiti
Paper Data Systems

      Bolivia
Paper Data Systems

      Bolivia
“Alimentos” - Food Security
Paper Data Systems

      Bolivia
Mobile Information Collection Systems


Existing database or paper survey forms provide the
initial PDA form design.

The ...
Form Design
Input Constraints
Data Synchronization
Data Storage
Data Transmission
Additional PDA Form Capabilities




Date selections display on-screen calendar
Data




Age and other numeric values can be calculated on-
screen.
Data




 Sensitive data can be digitally signed for.
Data




…and captured as a long binary object in the databa
The values of PDA data collection technology

Eliminate paper survey form costs.

Eliminate hand transcription of data

Tr...
PDA Project - Summary


                       Malawi CO Activities

Mangochi Office

  Hardware and software training for...
Mangochi Training
Mangochi Training
Mangochi Training
Sponsorship Primary Education Program (SPEP)
                                  Teacher Interview Form


                  ...
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form




               Drop-down Lookup
               Lists reduce typing and
               ensu...
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form




if answer == Y then
goto [PQ]

Else
show [OQ]
goto [OQ]
endif
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
PDA Field Testing - Nasite
PDA Field Testing - Nasite
PDA Field Testing - Nasite
PDA Field Testing - Nasite
PDA Field Testing - Nasite
PDA Field Testing - Kausi
PDA Field Testing - Kausi
PDA Field Testing - Kausi
PDA Field Testing - Kausi
PDA Field Testing - Kausi
Collected Data
                                                             SPEP Teacher Interview Form




              ...
Field Test Feedback

PDA’s accepted by respondents
   Better interviewer-to-respondent positioning
   More easily engaged ...
Recommendations
Procure licensed copy of software and 4 additional PDA’s

Conduct a PDA pilot in parallel with paper-based...
Qty    Item Description                       Price
   4   PDA (Ipaq 110)                          $1,020.00
   4   2 giga...
Mangochi PDA Team
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Malawi March 2008 PDA Assessment for Save the Children USA

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PDA Malawi mobile data collection survey education data database

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Malawi March 2008 PDA Assessment for Save the Children USA

  1. 1. PDA Assessment - Summary Malawi CO - January 2008
  2. 2. PDA Assessment - Summary Malawi CO – January 2008 Objective for Malawi CO: Conduct an assessment for the potential of mobile data collection technology using Personal Digital Assistants (PDA’s) Provide training in use of the hardware and software and evaluate with an in-field visit Provide recommendations if value for mobile data collection is indicated
  3. 3. Mobile information collection systems PDA’s now have high memory and power capacities. They can be used for long periods in the field with portable battery packs PDA’s are able to collect and store thousands of records. Latest Windows Mobile devices will not lose data during power loss PDA’s can be protected from wide range of environmental conditions in the field.
  4. 4. Paper Data Systems Philippines
  5. 5. Paper Data Systems Philippines
  6. 6. Paper Data Systems Philippines
  7. 7. Paper Data Systems Philippines
  8. 8. Paper Data Systems Haiti
  9. 9. Paper Data Systems Bolivia
  10. 10. Paper Data Systems Bolivia
  11. 11. “Alimentos” - Food Security
  12. 12. Paper Data Systems Bolivia
  13. 13. Mobile Information Collection Systems Existing database or paper survey forms provide the initial PDA form design. The form designs are distributed to the PDA’s. Data is typed directly into the PDA form by field workers at the data source. PDA data is then synchronized from PDA to a central data collection location (laptop, PC, cell phone, server, etc.) Data is reviewed and distributed to analysis software (SPSS, Epi Info, Excel, MS Access.)
  14. 14. Form Design
  15. 15. Input Constraints
  16. 16. Data Synchronization
  17. 17. Data Storage
  18. 18. Data Transmission
  19. 19. Additional PDA Form Capabilities Date selections display on-screen calendar
  20. 20. Data Age and other numeric values can be calculated on- screen.
  21. 21. Data Sensitive data can be digitally signed for.
  22. 22. Data …and captured as a long binary object in the databa
  23. 23. The values of PDA data collection technology Eliminate paper survey form costs. Eliminate hand transcription of data Transcription errors from paper forms are eliminated Data is permanently stored - no more lost paper forms Choice lists are unabbreviated (code and description display) Forms remind interviewer of what data can be entered resulting in increased data accuracy and quality at the point of interview Reduce the time from data collection to data analysis. PDA’s can carry data to the field - data is bi-directional
  24. 24. PDA Project - Summary Malawi CO Activities Mangochi Office Hardware and software training for Program, M&E and IT personnel Survey Form evaluation and design Field testing of Sponsorship Primary Education Program (SPEP) Teacher Interview PDA form in Nasite and Kausi schools. Activity review, final training, transfer of assets and documentation Recommendations
  25. 25. Mangochi Training
  26. 26. Mangochi Training
  27. 27. Mangochi Training
  28. 28. Sponsorship Primary Education Program (SPEP) Teacher Interview Form Save the Children Sponsorship Primary Education Program 2007 Standard 4 Data Collection Headteacher Interview School:___________________________ Name of Interviewer: _____________________________ Head’s Name: ________________ __________Sex: 0__Male /1 __Female: School Code: 19/__ __ Standard(s) teaching _____________ What is your highest academic qualification? 1) JCE/ 2) MSCE/ 3) "A” levels/ 4) Other (Specify): ___ What is your professional qualification? 0) TT/ 1) T4/ 2) T3/ 3) T2 /) Other (Specify): ___________ How many teachers are in this school? 1) Male_________2) Female_______ 3) Total_________ How many pupils are in this school? 1) Boys ________ 2) Girls _______ 3) Total__________ Out of the total enrolment that you have, how many of these are orphans vulnerable children (OVC)? 1) Boys________ 2) Girls_______ 3)Total_______ (Allow the teacher to verify). 7. How many in-service training sessions have you attended this school session? 8. List the organizer and the month of each in-service session you have attended 9. How many school based in-service courses have you conducted this school year? ______ 10.How many times has the PEA supervised your school this school session? _____ 11. In the past month, have you observed any teachers’ lessons? 1) ___YES 0) __NO 12. How many times this year have you held staff meetings at this school? _______
  29. 29. SPEP Teacher Interview Form
  30. 30. SPEP Teacher Interview Form
  31. 31. SPEP Teacher Interview Form
  32. 32. SPEP Teacher Interview Form
  33. 33. SPEP Teacher Interview Form Drop-down Lookup Lists reduce typing and ensure data accuracy
  34. 34. SPEP Teacher Interview Form
  35. 35. SPEP Teacher Interview Form
  36. 36. SPEP Teacher Interview Form
  37. 37. SPEP Teacher Interview Form
  38. 38. SPEP Teacher Interview Form
  39. 39. SPEP Teacher Interview Form
  40. 40. SPEP Teacher Interview Form if answer == Y then goto [PQ] Else show [OQ] goto [OQ] endif
  41. 41. SPEP Teacher Interview Form
  42. 42. SPEP Teacher Interview Form
  43. 43. SPEP Teacher Interview Form
  44. 44. SPEP Teacher Interview Form
  45. 45. SPEP Teacher Interview Form
  46. 46. SPEP Teacher Interview Form
  47. 47. SPEP Teacher Interview Form
  48. 48. PDA Field Testing - Nasite
  49. 49. PDA Field Testing - Nasite
  50. 50. PDA Field Testing - Nasite
  51. 51. PDA Field Testing - Nasite
  52. 52. PDA Field Testing - Nasite
  53. 53. PDA Field Testing - Kausi
  54. 54. PDA Field Testing - Kausi
  55. 55. PDA Field Testing - Kausi
  56. 56. PDA Field Testing - Kausi
  57. 57. PDA Field Testing - Kausi
  58. 58. Collected Data SPEP Teacher Interview Form May I Begin The What Is Your User Survey First Last School Standard Academic Professional Total Total OVC Name Time Stamp Now School Name Of Interviewer Name Name Code Teaching Qualifications Qualification Male Female Teachers Boys Girls Students SC_0018 1/30/2008 9:13 Y Kausi Lloyd Msiska Lucy Mwandida 1901 Std 5 1 4 4 8 12 9 10 19 SC_0018 1/30/2008 8:58 Y Kausi Mary Makaula Basaniel Kachere 1901 Std 5;Std 6 2 4 4 8 12 42 52 94 SC_0018 1/30/2008 8:10 Y Kausi Mary Makaula Henry Kachere 1901 Std 2;Std 5;Std 7 2 2 3 6 9 78 42 120 SC_0010 1/30/2008 9:18 Y Nasite Oddoi Chimpembe Charles Makungwa 1901 Std 1 2 2 5 7 12 33 12 45 SC_0010 1/30/2008 9:00 Y Kausi Kriss Chinkhota Hope Msiska 1901 Std 8 2 4 6 5 11 42 52 94 SC_0010 1/30/2008 8:09 Y Nasite Kriss Chinkhota Patrick Gatoma 1902 Std 1;Std 6;Std 8 2 2 16 6 22 89 65 154 SC_0015 1/30/2008 9:18 Y Nasite Jean Nkhonjera Stella Mamboma 1902 Std 5 1 3 5 4 9 0 SC_0015 1/30/2008 8:56 Y Nasite Humphreys Kalengamaliro Gerald Kamulanje 1902 Std 7 1 2 4 5 9 100 178 278 SC_0016 1/29/2008 23:34 Y Nasite Titus Kachingwe Welington Uladi 1902 Std 1 2 4 4 4 8 0 6 6 SC_0016 1/29/2008 23:11 Y Nasite Catherine Nderemani Cliff Mjojo 1902 Std 8 1 2 5 4 9 50 50 100 SC_0016 1/29/2008 22:48 Y Nasite Francis Mabeti Noel Chekani 1902 Std 8 2 4 5 4 9 75 86 161 SC_0016 1/29/2008 22:12 Y Nasite Francis Mabeti Tyyy Hfg 1902 Std 5;None 2 1 22 33 55 33 44 77
  59. 59. Field Test Feedback PDA’s accepted by respondents Better interviewer-to-respondent positioning More easily engaged than paper forms Quick and easy to use Screen can be difficult to see outdoors (illumination) Block sun with body shadow Survey usually inside building/under tree Form design and navigation Several questions irrelevant (librarian) to respondent Data privacy concerns Effective field form use largely based on understanding of form structure Average 13% power usage over 2.3 hour use portable battery pack not needed
  60. 60. Recommendations Procure licensed copy of software and 4 additional PDA’s Conduct a PDA pilot in parallel with paper-based survey M&E indicators => database design => PDA form design Continue to develop centralized data management strategy Consider GIS value – possibility of Westport-based enterprise Arc GIS availability Gradually extend PDA data collection to additional MwCO program(s) with Africa Area strategic direction Evaluate 1 PDA w/ bar code scanner for asset management Dedicate Mangochi IT function
  61. 61. Qty Item Description Price 4 PDA (Ipaq 110) $1,020.00 4 2 gigabyte memory card (SDC) $168.00 4 mobile battery pack $392.00 Pendragon Forms software & 1 license 4 @ $54 ea. * $491.00 Total: $2,071.00 * Pendragon Forms software contains one PDA license
  62. 62. Mangochi PDA Team
  63. 63. Comments?

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