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Indenting and maintenance of inventory

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Indenting and maintenance of inventory

  1. 1. Indenting And maintenance of Inventory By: Mr. M. Shivanandha Reddy
  2. 2. • Nurses are expected to maintain adequate supply of equipments, supplies and the medicines in order to give quality service to patients. • The nurse should ensure and control the right supply, at the right place and in the right quantity.
  3. 3. Indent Definition: • An indent is an official order or requisition for medicine and supplies from the medical stores. • The nurse acquires the equipment and supplies based on the need estimation, availability and the budget. • As the equipment is received it should be inspected and stored as per the classification and according to the rate of consumption.
  4. 4. • Always ensure that there is a buffer stock. • Preventive maintenance has to be carried out through service contracts. • Proper cleaning and making repairs has to be done and the equipment stored safely.
  5. 5. Inventory • An inventory is a detailed list of articles in the ward, their specifications, standard number or quality. • When we are speaking of inventory means it meant making a count of articles in hand.
  6. 6. Purpose of maintaining inventory: • To ensure the availability of the item • Provides chance to determine the condition of articles • Time to return the articles to their proper place
  7. 7. • Inventory of some articles maintained daily, for some other things it may require weekly where as for some others only monthly inventory is adequate.
  8. 8. Methods of inventory control: • Visual control method • ABC ANALYSIS • VED Classification • Two bin system.
  9. 9. Visual control method • It is the simplest method, where you assess what you have on hand and decide what to get.
  10. 10. ABC ANALYSIS (ABC = Always Better Control) • This is based on cost criteria. • About 10 % of materials consume 70 % of total cost • About 20 % of materials consume 20 % of total cost • About 70 % of materials consume 10 % of total cost.
  11. 11. • ‘A’ ITEMS – Small in number, but consume large amount of resources – Must have: • Tight control • Strict & closer watch • Low extra stocks • Managed by top management
  12. 12. • ‘B’ ITEM • Intermediate control • Must have: • Moderate control • Reasonably strict watch & control • Moderate safety stocks • Managed by middle level management
  13. 13. • ‘C’ ITEMS • Larger in number, but consume lesser amount of resources • Must have: • Ordinary control measures • Purchase based on usage estimates • High safety stocks.
  14. 14. VED ANALYSIS • Based on critical value of an item •Items are classified into: • Vital: •Shortage cannot be tolerated. • Essential: •Shortage can be tolerated for a short period. • Desirable:  Shortage will not adversely affect, but may be using more resources. These must be strictly Scrutinized
  15. 15. Two bin system: • There is a main bin and a backup bin of products. • Use the products from the main bin first, before using the back up bin indent for the product.

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