High Performance Teams Workshop Overview


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High Performance Teams Workshop Overview

  1. 1. of 16 <ul><ul><ul><li>High Performance </li></ul></ul></ul><ul><ul><ul><li>Teams (HPT) </li></ul></ul></ul><ul><ul><ul><li>Workshop Overview </li></ul></ul></ul><ul><ul><ul><li>Developing High Performance Teams in the Multi-Functional Project Management Environment </li></ul></ul></ul>
  2. 2. of 16 <ul><li>To understand the key elements of a High Performance Team (HPT). </li></ul><ul><li>To understand the Integrated Product Team (IPT) Approach. </li></ul><ul><li>To improve the Team Performance for the benefit of the business, the project and each team member. </li></ul>HPT Workshop Purpose
  3. 3. HPT Workshop Approach <ul><li>A four-day experiential workshop, including a simulation of a typical large/complex project. </li></ul><ul><li>Designed to allow participants to ‘learn while doing’ </li></ul><ul><li>Tailored to the unique business environment. </li></ul><ul><li>Focused on leadership and the dynamics of roles and responsibilities and teamwork over the life of a project. </li></ul><ul><li>Tests the realities of Project and Functional matrix business environments </li></ul> of 16
  4. 4. The Sell <ul><li>Team dynamics and human system dysfunction has a direct correlation with project failure, inertia and confusion </li></ul><ul><li>People ‘issues’ directly impact all retention problems </li></ul> of 16 <ul><li>This workshop will: </li></ul><ul><ul><li>Establish cultural foundations for generating high performance teams (initiating and planning phase especially) </li></ul></ul><ul><ul><li>Act as a working model for organisational deployment </li></ul></ul><ul><ul><li>Integrate diversity </li></ul></ul>
  5. 5. HPT Workshop Outline <ul><li>This learning opportunity consists of two distinct, but interrelated sessions: </li></ul><ul><ul><li>A one-day skills session to look at the key approaches and skills used by successful high performance teams and team members. </li></ul></ul><ul><ul><li>A three-day ‘hands-on’ simulation of life on an HPT to experience and practice the concepts and skills from the first day. </li></ul></ul><ul><li>Related preparatory pre-work is provided to all participants in advance </li></ul><ul><li>Company and business specific tailoring of the Skills Day is coordinated by the Workshop Coaches after consultation, as required </li></ul> of 16
  6. 6. HPT Skills (1 Day) <ul><li>Day 1 is an interactive and fun learning session focusing on what defines an HPT, how it is implemented, and what skills are needed in a team environment within a Project context. </li></ul><ul><li>The class will also examine the key approaches successful teams use to create, strengthen and sustain their teams. </li></ul> of 16 <ul><li>Different learning methods are employed to keep all participants actively involved and enhance the learning experience. </li></ul>
  7. 7. HPT Skill Areas of 16
  8. 8. HPT Simulation (3 Days) <ul><li>An intensive three-day experiential learning laboratory. </li></ul><ul><li>Real multi-functional integration problems. </li></ul><ul><li>Real and emergent team dynamics scenarios. </li></ul><ul><li>Individual (and business) risk-free environment </li></ul><ul><li>Activities include: </li></ul><ul><ul><li>Organising and planning for successful project management. </li></ul></ul><ul><ul><li>‘ Horizontal’ integration and communication (within and across teams). </li></ul></ul><ul><ul><li>Focusing on customer needs (customer reviews, requirements clarification, change negotiation). </li></ul></ul><ul><ul><li>Using Project Management Plans (PMP) and Team Execution Plans (TEP) as tools for success. </li></ul></ul><ul><ul><li>Cost tracking, scheduling, risk management, resource management, and responsibility & authority allocation. </li></ul></ul> of 16
  9. 9. The Team Effectiveness Model of 16
  10. 10. Who will benefit most ? <ul><li>Project Managers, Project Team Leads, and Project Team Members with all levels of experience. </li></ul><ul><ul><li>will learn how to succeed at “running </li></ul></ul><ul><ul><li>the business” in the complex and </li></ul></ul><ul><ul><li>challenging Project and Functional </li></ul></ul><ul><ul><li>matrix environment. </li></ul></ul><ul><li>Project Directors, Program Managers Functional/Line Managers, and Business Team Leads and Members </li></ul><ul><ul><li>will acquire a deeper, experience-based understanding of the Project Life-Cycle and the challenges of a High Performance Team environment. </li></ul></ul> of 16
  11. 11. HPT Workshop Planning <ul><li>When: </li></ul><ul><ul><li>Upon Request </li></ul></ul><ul><ul><li>1 Day team skills and HPT knowledge </li></ul></ul><ul><ul><li>3 Day experiential simulation </li></ul></ul><ul><li>Cost considerations: </li></ul><ul><ul><li>Workshop fee </li></ul></ul><ul><ul><li>Time and travel for HPT Coaches </li></ul></ul><ul><ul><li>Workshop venue costs </li></ul></ul><ul><ul><li>Participants’ time, accommodation, meals </li></ul></ul><ul><ul><li>Materials & incidentals </li></ul></ul> of 16
  12. 12. HPT Workshop Agenda Summary: <ul><li>Day 1 </li></ul><ul><ul><li>Introduction and Team Stages </li></ul></ul><ul><ul><li>HPTs in the Business Matrix Environment </li></ul></ul><ul><ul><li>Integrated Product Development (IPD) Theory </li></ul></ul><ul><ul><li>Company Business Management Overview </li></ul></ul><ul><ul><li>Teamwork Styles in the Project Environment </li></ul></ul><ul><ul><li>Effective Meetings in the Project Environment </li></ul></ul><ul><ul><li>Decision-Making in the Project Environment </li></ul></ul><ul><ul><li>Personal Leadership in the Project Environment </li></ul></ul><ul><li>Days 2-4 </li></ul><ul><ul><li>Simulated 12 month project </li></ul></ul><ul><li>Note: Day 1 may be separate from Days 2-4 </li></ul> of 16
  13. 13. HPT Skills Day Outcomes <ul><li>Explain the theory behind IPTs and how they can be used to create HPTs. </li></ul><ul><li>Identify at least three key elements of successful team meetings. </li></ul><ul><li>Identify your teamwork style and the strengths and excesses that your style brings to the team. </li></ul> of 16 <ul><li>Define ”Consensus” as it is used in IPTs and practice some of the tools used in reaching consensus. </li></ul><ul><li>Reflect on individual and team leadership </li></ul>
  14. 14. HPT Workshop Outcomes: <ul><li>Identify critical levers for project and business success and related organisational effectiveness </li></ul><ul><li>Recognise current personal capabilities and identify critical skill building needs </li></ul><ul><li>Apply learning (open mind, open heart, open will) and to understand the value of collective learning </li></ul><ul><li>Improve the Project Team performance for the benefit of the business and each team member </li></ul> of 16
  15. 15. HPT Workshop Coaching Staff: <ul><li>Minimum two (2) experienced coaches required per workshop </li></ul><ul><ul><li>Minor administration and logistics Support </li></ul></ul><ul><ul><li>Coach training provided for suitable client candidates </li></ul></ul><ul><ul><ul><li>Provides an ongoing in-house “champion” </li></ul></ul></ul><ul><ul><ul><li>Highly recommended as a leadership development opportunity </li></ul></ul></ul><ul><li>Trained and Experienced Australian Coaches </li></ul><ul><ul><li>Simon D’Arcy – Experienced Project Manager </li></ul></ul><ul><ul><li>Andrew Wilford – Assoc/Professor in PM (Bond Uni) </li></ul></ul><ul><ul><li>Other trained Australian coaches are available (TBA) </li></ul></ul><ul><li>Workshop originators and Coach resource </li></ul><ul><ul><li>Bob Sterzinger (US) </li></ul></ul><ul><ul><li>Bruce Wheeler (US) </li></ul></ul> of 16
  16. 16. HPT Workshop Pre-Work <ul><li>IPD Theory Pre-Reading </li></ul><ul><ul><li>Example Pre-work Questions for Participants </li></ul></ul><ul><ul><ul><li>What specific authorities do you think Integrated Project Teams need? </li></ul></ul></ul><ul><ul><ul><li>What do you think are the benefits or advantages in having decisions made at the lowest possible level? </li></ul></ul></ul><ul><ul><ul><li>What do you think the team leader’s role should be in team-decision-making? </li></ul></ul></ul><ul><ul><ul><li>If the Project System Integration Team does its integration job, how does this affect or relate to the lower level Project Team decision-making process? </li></ul></ul></ul><ul><ul><ul><li>Are there circumstances where you think a Project Team should consist of only one functional area? If yes, when and why? </li></ul></ul></ul><ul><li>Personal Teamwork Styles Pre-Reading </li></ul><ul><ul><li>Simple Self-Assessment </li></ul></ul> of 16