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  1. 1. WOMEN’S AND CHILDREN’S HOSPITAL JOB AND PERSON SPECIFICATION MEDICAL SCIENTIST – PART-TIME (0.9FTE) DEPARTMENT OF CARDIOLOGY DIVISION OF PAEDIATRIC MEDICINE COST CENTRE: 02210 POSITION NO: WC0696 CLASSIFICATION CODE: MS2 DATE CREATED: August, 1999 TYPE OF APPOINTMENT: DATE REVISED: June 2006 [ X ] Permanent [ ] Temporary [ ] Other _________________________________________________________________________________ Job and Person Specification Approval _______________________ ___/___/___ Divisional Director Date ___________ JOB SPECIFICATION 1. PREAMBLE The Children, Youth and Women’s Health Service (CYWHS) was established to promote, maintain and restore the health of women, children and young people in South Australia. The Service plans, develops and coordinates health services as part of an integrated health system. The Children, Youth and Women’s Health Service efficiently conducts and manages, within its identified resources, health services for children, young people and women, including: • Specialist hospital services • Primary health care and population health programs • Integrated community care services • Services to address the health and well being of particular populations, including Aboriginal Health Programs • Education and training programs • Research.
  2. 2. 2. SUMMARY OF RESPONSIBILITIES The Medical Scientist is responsible for day to day performance of the non-invasive procedures performed by the Cardiology Department. On occasions, the Medical Scientist may be required to take on the higher duties of the Senior Medical Scientist including support, supervision and teaching of junior technical staff. The Medical Scientist will be responsible for some aspects of the cardiac database and will maintain and calibrate cardiology equipment and participate in assessing suitability of new cardiological equipment. The Medical Scientist actively participates in departmental audit, teaching, research and development activities. 3. REPORTING/WORKING RELATIONSHIPS The Medical Scientist is accountable to the Divisional Directors, Medical & Nursing, via the Medical Unit Head, Department of Cardiology. The Medical Scientist reports to the Senior Medical Scientist on day to day issues. The Medical Scientist will work in a collaborative manner with a range of multi-disciplinary staff throughout the hospital and its external agencies. 4. SPECIAL CONDITIONS • This is a part-time position of 33.75 hours per week. • Some out of hours work may be required • The Medical Scientist is expected to participate in an after-hours on-call roster to provide 24 hour emergency cover to the Cardiology Department. • Must be prepared to participate in the staff appraisal process. • Must be prepared to take part in outreach clinics (Flinders Medical Centre, country South Australia and the Northern Territory.) 5. STATEMENT OF KEY OUTCOMES AND ASSOCIATED ACTIVITIES 5.1 Contribute to the effective management of scientific support for the Cardiology Department by: • Performing complex investigations to the highest clinical standards (echocardiography, electrocardiography, 24 hour electrocardiography, event recording, stress testing etc.) • Providing analysis and interpretation of the results of the above investigations on patients referred by the Cardiologists, and through the Cardiologists from the Neonatal and Paediatric Intensive Care Units and other patients independently referred by the Haematology/Oncology and occasionally other Units. • Undertaking haemodynamic monitoring and recording and analysis of same, in the Cardiac Catheterisation Laboratory. • Entering data from all tests onto the cardiology database and ensuring rapid dissemination of results to the relevant medical staff and reports to the hospital casenotes. • Implementing and where necessary assisting in the development of standards and quality control procedures for equipment and measurement systems used within the Cardiology Department. • Assists in supervising, coordinating and supporting the technical staff in order to ensure the performance and reporting standards of non-invasive and invasive cardiological testing is performed to the highest clinical standards and in the most timely fashion. • Maintaining the equipment and related consumable stores in the Cardiology Department and being responsible for repair of the same equipment.
  3. 3. • Participate in the assessment of the suitability of new equipment for the Cardiology Department and assist in developing acquisition processes for the same. • Providing professional advice to relevant medical, scientific and technical staff within and outside the Cardiology Department on appropriate scientific and technical matters. • Contributing to the development and implementation of new and improved methodologies and techniques related to all areas of cardiac investigations. • Participating in an Annual Leave roster and roster for the provision of 24 hour emergency services for non-invasive and invasive cardiology testing. • Taking part in paediatric cardiology outreach clinics at Flinders Medical Centre, and in country centres (Mount Gambier, Port. Augusta and Whyalla) and contingent on support by the Northern Territory Health Department, at outreach clinics in Northern Territory (Darwin, Katherine, Gove, Groote Eylandt and Alice Springs). • Participating in quality control programmes, all aspects of cardiological audit and assisting in the preparation of the monthly department statistics. • Dealing with and resolving technical problems as they occur. 5.2 Contribute scientific expertise to the teaching and education role of the Unit and the Division of Paediatric Medicine by: • Contributing to the orientation, training and development of new or relief medical, scientific, technical, nursing and clerical staff. • Teaching other scientific and technical staff and, at the discretion of the Medical Unit Head, trainee medical staff and others, and undertaking self-education where necessary in the performance of all non-invasive cardiological testing and haemodynamic physiological monitoring. • Maintaining an appropriate knowledge of current clinical, scientific and technical literature related to paediatric cardiology, and passing on relevant information to other cardiological staff. • Attending the Cardiology Departmental teaching and clinical meetings where possible. • Providing lectures and practical instruction in non-invasive and invasive cardiological testing to medical, nursing and technical staff as required. 5.3 Assist in the general efficient and effective running of the Cardiology Department and the Division of Paediatric Medicine by: • Maintaining regular contact with the Senior Medical Scientist and Medical Unit Head to discuss problems and any proposed changes to duties, workload or priorities. • Assisting in the resolution of conflicts/difficulties. • Attending and participating in meetings and training workshops as advised by the Business Manager and participating in staff appraisal and staff development activities. 5.4 Contribute scientific expertise to the research role of the Unit and the Division of Paediatric Medicine by: • Participating in activities that develop scientific skills. • Undertaking data collection and analysis for intra and inter departmental research projects. • Providing advice to staff undertaking research projects within and outside the Department. • Contributing to the development of new research methodologies and protocols.
  4. 4. 6. OTHER RESPONSIBILITIES: Occupational Health & Safety Ensuring a safe working environment at all times by maintaining effective work practices, adopting procedures and practices which comply with the Occupational Health and Safety Act, and taking reasonable care to protect your own health and safety and the health and safety of others. EEO Principles Promoting and implementing policies and procedures in relation to EEO and the prevention of bullying, harassment and intimidation. Human Resources Managers and staff have a shared responsibility for ensuring that the working environment enables all staff to achieve their greatest potential. Consumer Rights Demonstrating knowledge and commitment to patients’ rights and responsibilities with regard to health care provision. Confidentiality Demonstrating an understanding of confidentiality and information security policies and procedures. Disability Discrimination Promote and apply policies, procedures and practices that ensure the elimination of discrimination against all people with disabilities in accordance with the Disability Discrimination Act. Code of Fair Implementation Practice Comply with the Principles of the Code of Fair Information Practice, adopted by the Department of Human Services, which regulate the collection, use, disclosure, storage and transfer of all personal patient/client information within the Department and throughout its funded service providers. I agree to accept and undertake the responsibilities stated above: Occupant ...................................................................... ......../......../....... Witness .......................................................................... ......../......../.......
  5. 5. PERSON SPECIFICATION ESSENTIAL MINIMUM REQUIREMENTS Education/Vocational Qualifications • A Degree in Science or Applied Science or • Associate Membership of the Australian Institute of Medical Laboratory Scientists. • Australasian Sonographer Accreditation Registration (ASAR). Personal Abilities/Aptitudes/Skills: • Ability to work unsupervised • Ability to work both independently and within a multidisciplinary team • Ability to handle distressed parents and children with composure and compassion • Demonstrated accountability for professional standards of practice • Ability to communicate effectively in writing and verbally • Good interpersonal skills • Ability to operate effectively under pressure and time constraints • Ability to prioritise workload to ensure efficient running of the Unit • Analytical and problem solving skills • Conflict resolution skills • Ability to manage resources Experience: • Experience in haemodynamic monitoring in a cardiac catheterisation laboratory. • Experience in echocardiography. • Sound knowledge of O.H.&S principles and procedures in a patient clinical service and/or laboratory. Knowledge: • Practical knowledge of personal computers to allow keyboard entry of clinical data to departmental database. • Sound knowledge of human cardiac anatomy and physiology with a demonstrated interest in congenital heart disease. DESIRABLE ATTRIBUTES Education/Vocational Qualifications • Associate Membership of the Cardiac Society of Australia & NZ. Experience • Experience in rheumatic heart disease • Experience in paediatric echocardiography.
  6. 6. CHILDREN, YOUTH AND WOMEN’S HEALTH SERVICE WOMEN’S AND CHILDREN’S HOSPITAL Advice to Employment Applicants Introduction The following information is intended to assist applicants who wish to apply for employment at Women’s & Children’s Hospital (WCH). Merit and Equity It is the responsibility of a selection panel to use fair, equitable and open processes to recommend the applicant who best meets the requirements of the person specification. The person specification outlines the criteria relevant to a position, and include the qualifications, experience, knowledge, aptitudes and skills required to effectively undertake the responsibilities of the position. Applications Applicants are requested to submit a written application that includes: • a separate document which addresses the essential and desirable selection criteria (see the section below titled “Selection Criteria”); • a covering letter which summarises how you meet the selection criteria and quotes the vacancy number and job title; • a resume which provides full personal details, qualifications, previous employment and experience; and • includes the names and addresses of three referees together with their telephone and facsimile numbers and e-mail address, if available; From the written applications the selection panel will make an initial assessment of the applicant’s ability to meet the essential and desirable requirements of the job (as listed in the person specification). Depending on this initial assessment, the panel will decide whether an applicant warrants further consideration and may then use other processes to assess the suitability of applicants (eg interview, presentation etc). How To Lodge An Application Applications must be submitted by the closing date (stated in the advertisement) and can be submitted in one of the following ways (unless the advertisement states otherwise): Post: Recruitment and Retention Unit, Human Resources, Women’s & Children’s Hospital campus, 72 King William Road, North Adelaide, South Australia 5006 In person: Human Resources Reception, Ground Floor, Angas Building, Women’s & Children’s Hospital, 72 King William Road, North Adelaide, South Australia 5006 Fax: (int+61 8) (08) 8161 7449. Please include a cover sheet stating the number of pages, vacancy number and job title. E-mail: Applications exceeding 10 pages in length
  7. 7. should not be e-mailed. The application should be submitted as a MicroSoft Word document using your family name as the file name with the .doc extension (eg smith.doc). Please note that the formatting contained within documents can change on electronic transfer. The hospital takes no responsibility for the final format presentation of the application. NOTE: Human Resources will not take responsibility for organising additional copies of application received by email (or for the final format of application). It would be appreciated if the application (including the number of copies required) be faxed or posted to the address as stated above. * The preferred method for lodging an application is delivery either by post or in person. Position Information Intending applicants must obtain a copy of the job and person specification from the contact person in the advertisement. This comprises two documents. Firstly, the job specification which details outcomes, duties, reporting relationships etc. Secondly, the person specification which describes the skills, qualifications and experience of the person required for the position. These are expressed as essential and desirable selection criteria. For further clarification about the position after reading the job and person specification, contact the person nominated in the advertisement. If you require information on salary or conditions of employment at WCH, contact the Human Resources Department on (08) 8161 7249. Selection Criteria To enable the selection panel to assess candidates' suitability for a position, applicants are required to address the essential and desirable selection criteria specified for that position. The purpose of your statement of claims is to show the selection panel that you have the experience, skills, knowledge and qualifications to undertake the advertised job which assists the panel in meeting the merit principle. Your statement of claims should use each of the essential and desirable criteria as a heading describing underneath how you meet the criteria. Applicants should address each selection criterion individually and should cite evidence to support their claims. The types of information/examples to include when addressing selection criteria can include (but does not need to be limited to) examples/experience from work, reports you have written, volunteer work, reading or research you have done, courses/educations/qualifications, projects you have worked on or teams/committees you have participated in. It may also be useful to define each criteria to demonstrate your understanding of the criteria. One or two paragraphs on each criteria is usually sufficient. Applicants are encouraged to draw on experience gained in both the paid and unpaid workforce, including that obtained through voluntary and community work, and experience gained in the home environment. Desirable criteria are used by the selection panel to select applicants when a number of applicants meet the essential criteria. It is not essential that you meet any of the desirable criteria for you to be shortlisted for the position, however it is preferable that some desirable criteria are met. Applicants should be aware that if they do not address the selection criteria, they may not be considered for the position. An example of addressing criteria on verbal and written communication skills is as follows:
  8. 8. Demonstrated high quality verbal and written communication skills My high quality verbal communication skills have been demonstrated by: • consulting widely with members in my role as union delegate (from Aug. 2003 to current) by speaking at union meetings, representing members views at consultative meetings and briefing working parties on current issues; • chairing department section meetings at WCH and presenting staff issues to management; • successfully working with a range of medical, nursing and allied health staff at the Migrant Health Service which primarily caters for people of non-English speaking background. My high quality written communication skills have been demonstrated by : • in my role as Policy Officer at Department of Human Services from Apr. 1998-Dec. 2003: - preparing research summaries for management; - preparing monthly briefings for the Chief Executive; - preparing ministerials; - drafting letters in response to requests from the public. My written work receives little amendment from supervisors or peers. Comments: This response provides sufficient evidence demonstrating verbal and written communication skills. It provides detail on the role the employee was in, relevant dates, action taken, skills acquired and some detail on results or evaluation obtained. Resume Your résumé should provide information in the following areas: Personal details - Full name, home address, home telephone number, work telephone number and e- mail address. Work history - Place most recent position first, for example: Oct 1995 – current Finance Officer Women’s & Children’s Hospital Describe the key duties and achievements in that position It is important to highlight any work experience that is of particular relevance to the advertised position. Education - List most recent qualification first, for example tertiary then secondary. Other Studies - List any current or past study, for example short courses or staff development undertaken, either through the hospital or outside organisations (for example: report writing, management skills etc). Other skills or interests - List any other skills or interests that could be applied in the work-place (for example: treasurer/army reserve/women' health centre, etc). s
  9. 9. Referees - List their names, addresses, telephone numbers and e-mail address. Preparing For The Interview You may wish to speak to the enquiries person in the advertisement to clarify the duties of the position. The hospital website may also be useful for obtaining background information on the hospital such as the hospital divisions, annual report, strategic directions etc Before the interview you may wish to anticipate some of the questions that might be asked using the selection criteria as a guide. You may also wish to be ready to discuss some past work examples to demonstrate your suitability for the role. Organising a practice interview with two or more colleagues/friends may also be helpful. Acknowledgment The Hospital will acknowledge receipt of applications and the selection panel will then contact shortlisted applicants for interview. All applicants will be notified by mail at the conclusion of the recruitment process. Copies of Education Certificates, Academic Transcripts etc Originals of any academic qualifications/transcripts should not be included with the application but may be brought to the interview. Please do not place applications in folders or plastic sleeves. Referees The panel may verbally contact one or more of the nominated referees either to obtain or confirm information about an applicant in relation to the requirements of the position. Applicants should therefore ensure that their nominated referees are in a position to comment on their ability to meet the selection criteria. A selection panel may only contact someone not listed as a referee with the consent of the applicant. Interviews Applicants in Adelaide will usually be interviewed in person at the WCH. Interstate or overseas applicants will usually be interviewed by conference telephone to enable all members of the selection panel to converse with the applicant. Final Selection The successful applicant will be sent an employment contract, which will specify the salary and conditions of employment. Unsuccessful applicants may request feedback from the chair of the selection panel. Immigration Non-Permanent Residents Appointees are required to notify the Hospital of any Immigration work restrictions that may prevent them from fulfilling the terms of their contract of employment. Health Requirements Appointees are required to complete a Pre-Employment Health Assessment Questionnaire.
  10. 10. Police Check All applicants, with the exception of permanent government employees, will be required to complete an authority to access person history information form which will be forwarded to SA Police for the purpose of accessing any offender history information. Special Needs The panel must not discriminate against an applicant on the basis of a characteristic unless it directly impacts on that applicant’s ability to fulfil the position. As an equal employment opportunity employer which values diversity, the Hospital has a policy to make reasonable adjustments to meet the needs of a person with a disability. If intending applicants have a special requirement, they need to advise the Hospital, either in their application or by personal communication, to the chair of the selection panel.