ERAS® Information


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  • We are very used to new specialties joining ERAS and the issues they face in adopting the new processes. Very willing to help you in any way we can.
  • Grew from x to y. What made this possible is that ERAS was conceived as an electronic process, was never a paper process that was converted. So we always had electronic participation, even from such organizations as ECFMG, NBME and NBOME. And it is this electronic process which has generated the biggest benefit, which is that it REALLY does save on paper. Particularly envelopes.
  • ERAS became so popular, that once we had introduced all the PGY1 and 2 specialties, we were approached by sub-specialty organizations. We sat down with reps from C&R Surgery, Vascular Surgery, AAIM, Child & Adult Psychiatry, and others to put this together.
  • Lot of specialties coming on, which will give the service even more momentum, PLUS will give us more feedback on how to improve it for sub-specialties.
  • Take it very seriously. Our ‘trademark’ is that it gets better each year. Other indicators of how well we’re doing come from the feedback at the ERAS Advisory Committee meetings. Going to find that you’re buying into a very solid, stable, and responsive service.
  • If you want to determine which applicants got extremely high USMLE scores, you’ll have to check those scores manually for the paper applications. If you want to review statistics about your applicant pool, you’ll have to check those characteristics manually with the paper applications.
  • Minimum – 3 years ACGME accredited IM residency, felony convictions, visa status, completed and passed USMLE High Flyer – 90 th percentile USMLE, research with publications, residency in top 20 IM program, excellent LORs, former Chief Resident.
  • ERAS® Information

    1. 2. Preparing for ERAS Moira H. Edwards Director, ERAS Asst. Vice President, AAMC American Society of Nephrology St. Louis, MO October 28, 2004
    2. 3. In this session … <ul><li>The Growth of ERAS </li></ul><ul><li>How does it work? </li></ul><ul><li>To Do List </li></ul><ul><li>December 1 st , 2005 </li></ul><ul><li>Using the Program Directors Workstation Software (PDWS) </li></ul><ul><li>Questions </li></ul>
    3. 4. Programs Participating in ERAS
    4. 5. ERAS <ul><li>ERAS debuted in 1996 with one specialty and 2,000 applicants. </li></ul><ul><li>ERAS now serves 37 specialties, 3,500 programs, and 32,000 applicants. </li></ul><ul><li>ERAS was conceived as a fully electronic way to transmit residency applications. </li></ul>
    5. 6. ERAS Fellowships <ul><li>By 2001, phased introduction of PGY1 and PGY2 specialties was complete. </li></ul><ul><li>Approached by sub-specialties eager to have a similar service. </li></ul><ul><li>Worked with representatives for two years before debuting ERAS Fellowships in July 2003. </li></ul>
    6. 7. How does it work?
    7. 8. Flow of Information
    8. 9. ERAS Nomenclature <ul><li>ERAS XXXX e.g. ERAS 2006 </li></ul><ul><ul><li>Name is based on when the offers made or match conducted </li></ul></ul><ul><ul><li>Nephrology is joining ERAS 2006 </li></ul></ul><ul><ul><li>In December 2005, Nephrology programs will begin receiving applications for positions starting in July 2007. </li></ul></ul>
    9. 10. Participating Specialties <ul><li>ERAS 2004 </li></ul><ul><ul><li>Colon & Rectal Surgery </li></ul></ul><ul><ul><li>Vascular Surgery </li></ul></ul><ul><ul><li>Pulmonary & Critical Care </li></ul></ul><ul><li>ERAS 2005 </li></ul><ul><ul><li>Infectious Diseases </li></ul></ul><ul><ul><li>Rheumatology </li></ul></ul><ul><ul><li>Pediatric Surgery </li></ul></ul>
    10. 11. Upcoming Specialties <ul><li>ERAS 2006 </li></ul><ul><ul><li>Nephrology </li></ul></ul><ul><ul><li>Cardiology </li></ul></ul><ul><ul><li>Endocrinology </li></ul></ul><ul><ul><li>Pediatric Emergency Medicine </li></ul></ul><ul><ul><li>Pediatric Nephrology (likely) </li></ul></ul><ul><ul><li>Hematology/Oncology (likely) </li></ul></ul><ul><ul><li>Thoracic Surgery (likely) </li></ul></ul>
    11. 12. How well does it work? <ul><li>ERAS 2004 Program Survey gave a satisfaction rating of 98%. </li></ul><ul><li>95% found the PDWS intuitive to use. </li></ul><ul><li>Internal Medicine users are the power users of ERAS – all requests addressed. </li></ul><ul><li>Positive feedback from ERAS Advisory Committee. </li></ul>
    12. 13. What should I be doing now?
    13. 14. 1. Determine Equipment Needs <ul><li>Fairly recent computer </li></ul><ul><li>Institutional internet connection </li></ul><ul><li>High speed printer </li></ul><ul><li>For specifications: </li></ul><ul><li> </li></ul>
    14. 15. 2. Update Program Materials <ul><li>Web site and/or brochure </li></ul><ul><li>ERAS Fellowship Applicant Information Sheet </li></ul><ul><li>Deadlines </li></ul><ul><li>ERAS application materials </li></ul><ul><ul><li>Common Application Form (CAF) </li></ul></ul><ul><ul><li>Personal Statement </li></ul></ul><ul><ul><li>Photograph </li></ul></ul><ul><ul><li>Letters of Recommendation (up to four, including program director’s letter). </li></ul></ul><ul><ul><li>USMLE and/or COMLEX Scores </li></ul></ul><ul><ul><li>Dean’s letter / medical school transcript </li></ul></ul>
    15. 16. 3. Handle Applicant Calls <ul><li>Using ERAS </li></ul><ul><li>ERAS web site: </li></ul><ul><li>E-mail FAIS </li></ul><ul><li>Requirements and deadlines. </li></ul><ul><li>No dual systems – Paper and ERAS </li></ul>
    16. 17. Then … ERAS PostOffice closes. May 31, 2006 Start downloading applications. December 1, 2005 Install the Program Directors Workstation (PDWS) November 2005 Attend ERAS hands-on training. July, August & October 2005 Register your program with ERAS. January to May 2005
    17. 18. How can ERAS make this a smooth transition for you?
    18. 19. December 1 st Strategies <ul><li>Technical </li></ul><ul><ul><li>Involve your IT staff in your ERAS planning and implementation. </li></ul></ul><ul><ul><li>Install the PDWS for all reviewers and/or interviewers. </li></ul></ul><ul><ul><li>Have IT staff on hand December 1 st to help with any issues. </li></ul></ul><ul><ul><li>If you want to print, get a high speed printer. </li></ul></ul>
    19. 20. December 1 st Strategies <ul><li>Procedural </li></ul><ul><ul><li>Determine your minimum criteria in advance. </li></ul></ul><ul><ul><li>What do you consider a high-flyer candidate?. </li></ul></ul><ul><ul><li>Determine your interview dates in advance. </li></ul></ul><ul><ul><li>Only accept ERAS applications. </li></ul></ul><ul><ul><li>Hold a session to brief your interviewers on using the PDWS to view and evaluate application materials. </li></ul></ul>
    20. 21. December 1 st Strategies <ul><li>Software </li></ul><ul><ul><li>Use the test applicants to train interviewers and get familiar with the PDWS. </li></ul></ul><ul><ul><li>Review applications on-screen. </li></ul></ul><ul><ul><li>Use filter/sorts to highlight best candidates and eliminate worst candidates. </li></ul></ul><ul><ul><li>Record statuses in the PDWS. </li></ul></ul><ul><ul><li>Use PDWS bulk e-mail features to send invitations quickly. </li></ul></ul><ul><ul><li>Print to PDF to distribute applications. </li></ul></ul>
    21. 22. A Reminder <ul><li>Electronic delivery and collation of applications </li></ul><ul><li>Source documents </li></ul><ul><li>Powerful evaluation & management tools </li></ul><ul><li>Easy communication with applicants </li></ul><ul><li>Program flexibility </li></ul><ul><li>National data </li></ul>
    22. 23. Contact us! Moira Edwards [email_address] (202) 828-0508 ERAS Helpdesk (202) 828-0413