How to build and work with a virtual team

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Why should your business consider working with virtual teams and how to achieve it.

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How to build and work with a virtual team

  1. 1. How to build and work with a virtual team a presentation by www.managing-virtual-teams.com
  2. 2. Roadmap • • • • • • • • • • Why work with virtual/distributed teams? Managing Online Work Teams How to Build a Virtual Team Goal Setting 6 tips to work with distributed teams Words that make you think How to achieve a sustainable virtual team How to promote internal communication Successful online trainings The importance of wellness
  3. 3. Why work with distributed teams? The field of virtual jobs is constantly changing and growing, and virtual workers are available from all different geographic locations and time zones. Finding professionals of this kind has become much easier and accessible. Talent Pool Diversity Savings Pay rates • Greater access to the population and to all types of professionals worldwide. • Having a diverse team, culturally, naturally brings a diversity of talents and skills. • Economically convenient for the company, workers and customers. • Pay variable rates to different team members by position and location. Avoid overpaying for simple or high volume tasks. Quality levels • Get the quality level you need, from super efficient software developers to low level data entry. Networking • Doors open easily in the virtual world. Get opportunities to win new customers. Green • Virtual teams pollute less. Eliminate printing, everyday work travel, and machinery from your office.
  4. 4. Managing Online Teams The management methods used for online teams are special. Virtual teams and on-site teams both have their advantages and disadvantages. In both cases, success depends on the right situational management.
  5. 5. How to Build a Virtual Team 1° - Strategic Planning: Before building a virtual team, make sure the company's strategic planning is in place and this means firmly establishing the company's: 2° - Logistics: Have a detailed plan. Your technologies should be chosen and ready to go: • Vision • Mission • History • Philosophy • Common objectives and goals • Strategies and concrete actions for attaining objectives and goals. • Setup virtual technologies you need: email, video conferencing, chat, screen sharing, webinar broadcasting, internal social tools, cloud storage, office software, version management, etc. • Select platforms for your recruitment process • Select a platform for hiring your virtual team and paying them • Prepare project materials and dates: Virtual reports, feedback forms, manuals, weekly meetings and deliveries, etc. • Define and assign responsibilities among the team members • Define payment rates based on responsibilities and worker location
  6. 6. 6 tips to work with distributed teams Make sure your management is following the transition: set processes, give trainings and monitor your progress with surveys and interviews. Support and improve your human capital with courses, software and advice. Generate synergy and connectivity among your team by organizing meetings, sharing knowledge via targeted apps and software, and with motivated managers. Foster virtual spaces in order to humanize the workplace, decrease turnover, and meet your potential. Empower team members in order to encourage autonomous and selfdirected work.
  7. 7. How to achieve a sustainable Virtual Team The biggest challenge that comes up in virtual teams is how to sustain your team over time and decrease turnover rates. Do that by focusing on:  Technology: you rely on it for all of your communications, and all factors depend upon it.  Human Potential: recognize in public the talent of your team members and their abilities. Make sure each team member understands how important their role is in the company.  Empowerment: get them involved in your mission and empower them to work toward certain objectives independently.  Competence: Force team members to think critically about their tasks and performance.  Enterprise: encourage innovative proposals and ideas on the team and do the best ones.
  8. 8. Group Training for Virtual Teams Group training sessions are a valuable tool that help generate synergy among the members while promoting teamwork and it helps to unify the talents and skills on a team, while:      Developing the full potential of the whole team Strengthening synergy and teamwork. Promoting collective learning. Exchanging viewpoints and valuable contributions. Reaching project goals and objectives as a group. Technical Tools  Visual Learning Content: programs that help liven up training through visual animation like Goanimate and Prezi.  Teleconferencing: recommended for large teams that need to connect with one another through a call: Freeconference and Skype.  Videoconferencing: recommended for teams that need to hear and see each other using cameras: Webex, BabelTree, GoToMeeting, or GoMeetNow.  Screen Sharing: programs that allow you to share the screen of one computer with one or more people: Mikogo, GatherPlace, ScreenLeap, or join.me, and of course Skype.
  9. 9. A team's performance can be improved drastically by keeping the wellbeing and health of the individuals and the group well balanced and strong.
  10. 10. Presentation created by Managing Virtual Teams Online courses for manageres and entrepeneurs Free team activities for virtual teams. Consulting. Contact us info@managing-virtual-teams.com Twitter: @virtualteams

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