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Don't go nuts: Keys to successfully work in a distributed team


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100% practical and tested examples about working in a remote, virtual and distributed team. Keys to successfully work and leader a distributed team.

Published in: Leadership & Management
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Don't go nuts: Keys to successfully work in a distributed team

  1. 1. Don't go nuts! Keys to successfully manage and work in a distributed team
  2. 2. Clients Team Members: 25 countries, working around the clock 100% distributed team
  3. 3. Team members in numbers • 67% current team members for 5 years + • Face to face meeting: 7 out of 228 • Team travel budget in 8 years: 520€ total 100% distributed team
  4. 4. Remote communication Project Manager Developers Designers Creative Director 1 Weekly meeting with the entire team Daily stand ups with developers Daily stand ups with designers
  5. 5. Conference Calls
  6. 6. Body language 55% Tone of voice 38% Actual message 7% Information we perceive Less misunderstandings: Camera always on
  7. 7. Less misunderstandings: Camera always on
  8. 8. Less Misunderstandings: Less emails
  9. 9. Less Misunderstandings: Simplify the channels
  10. 10. Use visual elements during meetings
  11. 11. Misunderstandings and trust
  12. 12. We only trust the people we Who do you trust?
  13. 13. Tips to improve trust levels Remote communication On-boarding: • Present yourself • Biggest success story • Last project During the project: • Get personal • Humanize interactions • Create virtual spaces for communication • Fun activities
  14. 14. Fun activities: Create sense of belonging Sense of belonging
  15. 15. Sense of belonging Fun activities: Create sense of belonging
  16. 16. Sense of belonging Fun activities: Create sense of belonging
  17. 17. Fun activities: Create sense of belonging Sense of belonging
  18. 18. Sense of belonging Create a mascot • Spend 5 to 10 minutes brainstorming with your team to generate a list of personality traits and skills that an ideal team member would possess. • Your list should contain items that would be common for any team, as well as traits unique to your specific team. • Encourage team members to go beyond the obvious. • After brainstorming, use the drawing feature of your online collaborative tool to create a team mascot representing your ideal team member. • It's fun to create your team mascot together in real time, with all team members contributing something to the drawing. Make a stick figure that has all the characteristics in it. • As a facilitator, you need to make sure that each person’s contribution is represented at least once in the figure. • Bring the stick figure to an artist (it can be a person in the team) and turn it into a cool-looking mascot. Add the company colors if possible. • Use it in presentations, and you can even make T-shirts and mugs with it and send them to the team members. Start to motivate your team
  19. 19. Disconnection
  20. 20. Disconnection
  21. 21. Top 5: Feeling part of the team 1. Getting to know others 2. Gratitude 3. The company cares about me 4. Clear guidance and development 5. Fun Best moment in 2016 Disconnection
  22. 22. Autonomy Mastery Purpose Motivation Recognition Sense of belonging
  23. 23. Motivation drops with frustrating projects and difficult clients Motivation Purpose Sense of belonging
  24. 24. Purpose How? • Hire people that share similar values to your company’s. • Share the purpose in every meeting with different examples. • Help team members achieve their dreams. Start to motivate your team
  25. 25. Know your team • Personality • Interests • Interrelations • Expectations • Aspirations • Potential and strengths • Areas to improve • What makes them thrive Get to know your team
  26. 26. What Motivates Your Team? Ask your team members to think about and answer these questions. Then share them during a meeting or 1:1 session: • Are you happy with your work and the tasks you do? • What motivates you at work? • Is it the purpose of your company? • Is it the money? • Your colleagues? • Focus on the activities that motivate you the most. Ask yourself why they are the ones that motivate you the most. • What is your personal contribution to these tasks? • How has management affected your motivation positively? Negatively? Get to know your team
  27. 27. What Demotivates Your Team? Get to know your team
  28. 28. Clients Team Members Particularities of Remote Teams
  29. 29. Everything Must Be SUPER Particularities of Remote Teams • Super Self-Awareness • Super Communication • Super Patience • Super Clever • Super Caring … and diversify the channels
  30. 30. Tomorrow 11am Workshop A Digital Relationship: Communication with remote clients
  31. 31. • Workshops for Managers and Team Members • Facilitate Team Activities • 1:1 Consulting Skype: annadanes