FRP4 - SharePoint

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FRP4 - SharePoint

  1. 1. SIF MALIKFlash Research Assignment: SharePointYou are the CTA of a small but rapidly growing consulting firm that specializes in IT projectmanagement. You have a team of 10 PMPs who are currently billing out 100% of their time(2,000 hour/year) at an average rate of $175 per hour. Business is good and you actuallyhave a considerable backload of work.You believe that an investment in SharePoint will increase the productivity of your team ofPMPs by 20%, which will enable you to just about eliminate your backlog of work and increaseyour revenue.One of your PMPs is actually also an expert in SharePoint. He has worked up an estimate of$100,000 for the purchasing of hardware and software plus an additional 18% for annualhardware/software maintenance. In addition, this resource will need to spend 10% of their timeadministering and supporting this system.Your specialty is Prepare a paper for the CIO which describes this technology and describes thebusiness case for making investments in this technology. This organization always looks atinvestments over a 3-year period.The maximum length of the body of this paper is 1 page. Additional pages may be used foroptional diagrams and required references. Sif Malik - 1
  2. 2. SharePoint Outline1. Hook a. Current Costs b. Recommendation for decreasing cost. i. Introduce SharePoint2. Tech Summary a. SharePoint vs. „Current Collaboration Methods‟ (CCM) b. Key features of SharePoint? i. Compare/Contrast with „CCM‟3. Business Case a. 10 PMPs b. Billing out 100% of their time c. $175/hr d. Costs associated with SharePoint implementation: i. $100,000 for purchasing hardware and software ii. Plus: add. 18% for annual hardware/software maintenance iii. 1 Resource must allocate 10% of his/her time to administer and support the system. iv. Show cost-savings over a 3-year period.4. References (Works Citied) a. Include 2-3 sources i. Gartner: “Five Key Steps to Creating Effective SharePoint Team Sites” – Mark Gilbert ii. Gartner: “Who‟s Who in Sharepoint 2010 Migration Tools” – Gavin Tay iii. Gartner: “How to Decide Whether to Deploy SharePoint Online” – Gavin Tay iv. Gartner: “Strategic Best Practices for SharePoint 2010 Migration” – Gavin Tay v. Gartner: “SharePoint Key Initiative Overview” – Karen Shegda Sif Malik - 2
  3. 3. Asif MalikMonday October 31, 2011MIS2501 – TR 8a-9:20aProf. DoyleFlash Research Paper 4: SharePointDear CIO, The implementation of this new technology, SharePoint, will result in a savings of $1,282,000over the course of a 3-year period. Our current system lacks collaboration and the ability to properlysecure data. SharePoint offers the users to easily manage documents, intranet portals, and even anenterprise search by accessing multiple organizations within the system through a “server-farm.” Investing in SharePoint will enable our company to increase productivity and easily manage thebackload of work that has begun to build up. SharePoint is a web-application platform which iscapable of collaboration regardless of the team‟s location and size. SharePoint offers the users to easilymanage documents, intranet portals, and even an enterprise search by accessing multiple organizationswithin the system through a “server-farm.” Users will easily be able to adapt to SharePoint because of the“ribbon” which also appears in other Microsoft applications such as Word, PowerPoint, and Excel. Userswill automatically recognize this feature and it‟ll provide them with sense of ease which will, in fact,create a smooth transition from our current, less cloud-friendly, system. Our current system lackscollaboration and the ability to properly secure data. Different sites can be used by a number of accountswhich pose as a security-threat if a username gets into a hostile third-party‟s possession. To eliminate thisoccurrence, SharePoint offers a “Site Request Form.” “Lastly, with SharePoint, the integration process tocurrent systems and business processes will be effectively implemented with minimal chance ofdisruption” (Gartner - Shegda). The implementation of this new technology, SharePoint, will result in a savings of $1,282,000over the course of a 3-year period. This will enable our firm to expand to the cloud and provide ouremployees with the most up-to-date collaboration software that requires little to no training because of itsfamiliar user-interface (aka “The Ribbon”). The only costs we will incur are investments of $100,000 inYear-1 plus an additional upfront charge of 18% for annual hardware/software maintenance. Business Case Analysis Calculations (3-Year Period) Y1 Y2 Y3 Total 3500000 3500000 3500000 10500000 3618000 2800000 2800000 9218000 118000 -700000 -700000 1282000 Current: 2000hrs x $175 x 10 PMPs SharePoint: Y1 [2000hrs x $175 x 10 PMPs] + [100,000 x 18%] Y2 [2000hrs x $175 x 10 PMPs] - [3.5million x 20%] Y3 [2000hrs x $175 x 10 PMPs] - [3.5million x 20%] Sif Malik - 3
  4. 4. REFERENCES1. Gartner: “Five Key Steps to Creating Effective SharePoint Team Sites” – Mark Gilbert a. http://my.gartner.com/portal/server.pt?open=512&objID=260&mode=2&PageID=34607 02&resId=1486514&ref=QuickSearch&sthkw=sharepoint2. Gartner: “Who‟s Who in Sharepoint 2010 Migration Tools” – Gavin Tay a. http://my.gartner.com/portal/server.pt?open=512&objID=260&mode=2&PageID=34607 02&resId=1595815&ref=QuickSearch&sthkw=sharepoint3. Gartner: “How to Decide Whether to Deploy SharePoint Online” – Gavin Tay a. http://my.gartner.com/portal/server.pt?open=512&objID=260&mode=2&PageID=34607 02&resId=1829114&ref=QuickSearch&sthkw=sharepoint4. Gartner: “Strategic Best Practices for SharePoint 2010 Migration” – Gavin Tay a. http://my.gartner.com/portal/server.pt?open=512&objID=260&mode=2&PageID=34607 02&resId=1577315&ref=QuickSearch&sthkw=sharepoint5. Gartner: “SharePoint Key Initiative Overview” – Karen Shegda a. http://my.gartner.com/portal/server.pt?open=512&objID=260&mode=2&PageID=34607 02&resId=1745614&ref=QuickSearch&sthkw=sharepoint Sif Malik - 4

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