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Kick Off Meeting Presentation


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Kick Off Meeting Presentation

  1. 1. Project Kick-off Meeting guideline<br />The following is a suggested format/template for preparing and presenting a project<br />1/5/2011<br />1<br />Prepared by: Sid Calayag<br />Date: December 13, 2009<br />
  2. 2. 1/5/2011<br />Confidential<br />2<br /><Project Name> Kick-Off Meeting<br />Prepared by: <Name><br /> Date: <mm/dd/yyyy><br />
  3. 3. 1/5/2011<br />Confidential<br />3<br />Introduction<br />Purpose of this presentation<br />Objective: <br /><Replace this text with a statement of this goal.><br />
  4. 4. 1/5/2011<br />Confidential<br />4<br />Agenda<br />Project Overview<br />Scope and Team organization<br />Major deliverables<br />Estimated Effort<br />Assumptions, Risks and Issues<br />Project Acceptance<br />
  5. 5. 1/5/2011<br />Confidential<br />5<br />Project Overview<br />Project description<br /><Replace this text with a short description of the project, organizations affected or impacted (e.g. customer and their product, supplier and sub-cons, government agencies where compliance to regulations are required, etc.), contract amount, timeline and goals.><br />
  6. 6. January 5, 2011<br />Confidential<br />6<br />Scope<br /><Replace this text with a list of scope. <br />This section is where you clearly define the logical boundaries of your project.<br />Explanation:<br />Scope statements are used to define what is within the boundaries of the project and what is outside those boundaries. <br />
  7. 7. January 5, 2011<br />Confidential<br />7<br />Team Organization<br /><Replace this text with a list of responsible team or organization. <br />This section is where you clearly specify team members and their responsibilities (as well as expectations).<br />
  8. 8. January 5, 2011<br />Confidential<br />8<br />Major Deliverables<br />Deliverables<br /><Deliverable 1: Description and importance to project.><br /><Deliverable 2: Description and importance to project.><br /><Deliverable 3: Description and importance to project.><br />Explanation of this section:<br />All projects have deliverables. In this section, describe the deliverables of the project. Provide enough explanation and detail that all members will be able to understand what is being produced. <br />
  9. 9. January 5, 2011<br />Confidential<br />9<br />Estimated Effort<br />Budget<br />Infrastructure needed<br />Include here office required, communication, warehouse, transportation and equipment<br />Manpower allocation<br /><List of subcon: Description and importance to project.><br /><Timetable :Usually included in the project master schedule .><br />Timeline<br />a chart showing the project start date, major milestones, and end date. The deliverables included in this milestone chart should all have been described in the scope section.<br />
  10. 10. 1/5/2011<br />Confidential<br />10<br />Assumptions, Risks and Issues<br />Project Assumptions<br />Unverified information used in the design and estimate<br />Unknown situations/installation requirement that are due to our own inability to visit/survey the site before the design and estimation process<br />Risk and Issues<br />These are circumstances or events that exist outside of the control of the project team that will have an adverse impact on the project if they occur. <br />Change Orders that are not yet considered in the plan and estimate (and budget as well).<br />
  11. 11. 1/5/2011<br />Confidential<br />11<br />Project Acceptance<br />Customer Acceptance<br />Conditions by costumers prior to acceptance.<br />customer concerns,<br />changes,<br />requirement, <br />testing and commissioning<br />documents<br />
  12. 12. 12<br />Managers & Engineers should:<br />Prepare Project Quality Plan<br />Prepare work methodology and follow them accordingly<br />Have standard processes in place to deal with all contingencies.<br />Conduct End Of Project assessment<br />Review Issues Log<br />Promote continual improvement thru effective use of CAR & PAR<br />
  13. 13. 1/5/2011<br />Confidential<br />13<br />End of Presentation<br />