2011 meeting presentation

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  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • TACS: Training and Curriculum Services BIIS: Business Intelligence & Information Services Unit AR/SS: Accounts Receivable / Shared Services ICT: Information Communication Technology SIS TNS: Student Information System
  • Training Locations: (approved by Managing Directors 15 Feb) Berri Campus, Mount Gambier, Panorama, Port Lincoln, Port Pirie & Whyalla Training Focus Group: Put together for the training team to liaise with to address training concerns, test and pilot training materials. The group comprises of Client Services, PACs Managers, EM’s, Lecturers and program workgroup representatives Training Methods: Face to Face and Moodle Training Support: Telephone and Email contact, widget tool ‘Meebo’ whilst in Moodle
  • Training Locations: (approved by Managing Directors 15 Feb) Berri Campus, Mount Gambier, Panorama, Port Lincoln, Port Pirie & Whyalla Training Focus Group: Put together for the training team to liaise with to address training concerns, test and pilot training materials. The group comprises of Client Services, PACs Managers, EM’s, Lecturers and program workgroup representatives Training Methods: Face to Face and Moodle Training Support: Telephone and Email contact, widget tool ‘Meebo’ whilst in Moodle
  • Training Locations: (approved by Managing Directors 15 Feb) Berri Campus, Mount Gambier, Panorama, Port Lincoln, Port Pirie & Whyalla Training Focus Group: Put together for the training team to liaise with to address training concerns, test and pilot training materials. The group comprises of Client Services, PACs Managers, EM’s, Lecturers and program workgroup representatives Training Methods: Face to Face and Moodle Training Support: Telephone and Email contact, widget tool ‘Meebo’ whilst in Moodle
  • 2011 meeting presentation

    1. 1. STUDENT INFORMATION SYSTEM Semester 1 - 2011 Update
    2. 2. IMPLEMENTATION DATES All Student Enrolments New Student Admissions
    3. 3. Today’s Agenda <ul><li>Admissions </li></ul><ul><li>Registration </li></ul><ul><li>Payment Options </li></ul><ul><li>Schedules </li></ul><ul><li>Attendance Tracking & Resulting </li></ul><ul><li>Governance </li></ul><ul><li>Key Changes </li></ul><ul><li>Training Schedule </li></ul><ul><li>Core + </li></ul>
    4. 4. Admissions
    5. 5. Admissions
    6. 6. Registration
    7. 7. Registration
    8. 8. Registration
    9. 9. Payment of student fees <ul><li>Fees calculated automatically </li></ul><ul><ul><ul><li>Based on program, student type, registration (hours). </li></ul></ul></ul><ul><ul><ul><li>Material / additional fees set at schedule </li></ul></ul></ul><ul><ul><ul><li>FFS rate set at schedule </li></ul></ul></ul><ul><ul><ul><li>Industry Contracts set in system through Corp. Finance - zero charge to student </li></ul></ul></ul><ul><ul><ul><li>Individual 3 rd Party payers – student charged then transferred on confirmation </li></ul></ul></ul><ul><ul><ul><li>Funds flow to chosen account based on detail codes </li></ul></ul></ul><ul><li>Refunds processed automatically to student account </li></ul>
    10. 10. Payment of student fees <ul><li>Payment methods </li></ul><ul><ul><ul><li>Credit Card – Immediate on-line with BIZGATE </li></ul></ul></ul><ul><ul><ul><li>Cash / EFTPOS – print invoice with barcode and pay at any Australia Post </li></ul></ul></ul><ul><ul><ul><li>3 rd Party – indicate payer, process through Corp. Finance </li></ul></ul></ul><ul><ul><ul><li>FBI – apply online and submit – requires mandatory Direct Debit or CentrePay </li></ul></ul></ul>
    11. 11. Payment Options <ul><li>Australia Post </li></ul><ul><li>BIZGATE </li></ul><ul><li>3 rd Party </li></ul><ul><li>Fees by Instalment </li></ul>Schedule
    12. 12. Schedule Search
    13. 13. Schedule Search
    14. 14. Attendance Tracking & Resulting
    15. 17. Resulting
    16. 18. Resulting
    17. 19. Resulting
    18. 20. Resulting by Component
    19. 21. Resulting by Component
    20. 22. Resulting by Component
    21. 23. Governance <ul><li>SIS Board </li></ul><ul><ul><li>Overall governance & direction </li></ul></ul><ul><li>SIS Users Group </li></ul><ul><ul><li>Recommendations & suggestions </li></ul></ul><ul><li>SIS OPS </li></ul><ul><ul><li>Operational support for system, upgrades, continuous improvement, business enhancements. </li></ul></ul>
    22. 24. Governance – Data Stewards
    23. 25. KEY CHANGES <ul><li>Cultural Change </li></ul><ul><li>One System </li></ul><ul><li>Lecturers doing attendance tracking and resulting </li></ul><ul><li>Annual schedules </li></ul><ul><li>Teaching active units only </li></ul><ul><li>Payment rules & methods </li></ul><ul><li>Psychological Change </li></ul><ul><li>Fear, rejection, anxiety </li></ul>
    24. 26. TRAINING <ul><li>Training Methods </li></ul><ul><ul><ul><li>On-line video tutorials and quick reference guides for lecturers </li></ul></ul></ul><ul><ul><ul><li>Face-to-face training (at a computer) for admin staff and lecturers who require it </li></ul></ul></ul><ul><li>Training Locations </li></ul><ul><ul><ul><li>Panorama </li></ul></ul></ul><ul><ul><ul><li>Regency Park </li></ul></ul></ul><ul><ul><ul><li>Tea Tree Gully </li></ul></ul></ul>Regional - Mt Barker, Barossa, Berri, Whyalla, Mt. Gambier, Port Pirie, Pt Lincoln
    25. 27. TRAINING <ul><li>Who should attend </li></ul><ul><ul><ul><li>Schedule – 2 from each workgroup to start </li></ul></ul></ul><ul><ul><ul><li>Other Modules – divide training amongst workgroup to start </li></ul></ul></ul><ul><ul><ul><li>Not possible to train everyone in everything by June </li></ul></ul></ul><ul><ul><ul><li>All staff in all modules over whole of 2011 </li></ul></ul></ul><ul><li>Training Support </li></ul><ul><ul><ul><li>Staff support – 1177 ICT Support Desk </li></ul></ul></ul><ul><ul><ul><li>Student Support – 1800 Info Line </li></ul></ul></ul><ul><ul><ul><li>Campus support hubs </li></ul></ul></ul><ul><ul><ul><li>SIS Trainers – telephone support around go-live dates </li></ul></ul></ul>
    26. 28. TRAINING MODULES <ul><li>Training Modules (by end April, 2011) </li></ul><ul><ul><ul><li>Basic navigation (on-line) 1 hour </li></ul></ul></ul><ul><ul><ul><li>Schedule 1 ½ days </li></ul></ul></ul><ul><ul><ul><li>General Person (pre-requisite for admissions) 2 hours </li></ul></ul></ul><ul><ul><ul><li>Admissions (SATAC, FFS-Full Quals. and } </li></ul></ul></ul><ul><ul><ul><ul><li>General Access, Leisure Courses) } </li></ul></ul></ul></ul><ul><ul><ul><li>Admissions (Apprentices & Trainees – ATIS) } ½ day each </li></ul></ul></ul><ul><ul><ul><li>Admissions (VETFS, FFS-Industry Clients) } </li></ul></ul></ul><ul><li>Training Modules (be June 14, 2011) </li></ul><ul><ul><ul><li>Registration (INB) ½ day </li></ul></ul></ul><ul><ul><ul><li>Registration (SSB) ½ day </li></ul></ul></ul><ul><ul><ul><li>SSB (Faculty & Students) ½ day </li></ul></ul></ul>
    27. 29. CORE + SIS Product Enhancements Projected Installation Dates Moodle January 2012 Luminis 2012 Document Management System 2012 Workflow 2012 Enterprise Data Warehouse 2012
    28. 30. From SMS to SIS (the start) SMS
    29. 31. But what have we bought?
    30. 32. “ The future is not a result of choices among alternative paths offered by the present, but a place that is created - created first in the mind and will, created next in activity. The future is not some place we are going to, but one we are creating.” “ When it comes to the future, there are three kinds of people: those who let it happen, those who make it happen, and those who wonder what happened.” “ The future is decided by those who turn up” The future?
    31. 33. The Future? What do you want to drive?
    32. 34. Contact Details SIS Project Intranet link

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