Celebrating a personalmilestone15 November 2011, Udaipur, India.Guest Count: 500.
Celebrating a personalmilestoneAfter three days of exotic partying - a black-tie welcome dinner to a gorgeous trystwith th...
Celebrating a personalmilestoneThis was a celebration of a personal milestone – reaching the age of eighty. This was about...
Celebrating a personalmilestoneOur first differentiator came when we realised the ride from the hotel jetties to the venue...
Celebrating a personalmilestoneThe event objectives. And how we met them!This event of a lifetime was a celebration of a p...
Celebrating a personalmilestoneChallenges encountered. And surmounted!The challenges at Udaipur were humongous. We realise...
Celebrating a personalmilestoneWhat makes this event unique, distinctive &professionally executedGiven the station of the ...
Celebrating a personalmilestoneDemonstration of value for budget spentThis was a private, non-commercial celebration event...
Celebrating a personalmilestone                         Color-coded                         baggage tags                  ...
Celebrating a personalmilestone                         Cue Card                                    COLLATERALS           ...
Celebrating a personalmilestone                         Flight ticket cover                                               ...
Celebrating a personalmilestone          Hotel Guest Room          Helpline Tent Card                               COLLAT...
Celebrating a personalmilestone                         Event DVD Cover                                           COLLATER...
Celebrating a personalmilestone                Email Invite                               COLLATERALS                     ...
Celebrating a personalmilestone                         A page from the                         Guest Welcome             ...
Celebrating a personalmilestone            Key Jacket                         COLLATERALS                               EV...
Celebrating a personalmilestone                Guest Security Letter                                        COLLATERALS   ...
Celebrating a personalmilestone                 Guest Letter                                COLLATERALS                   ...
Celebrating a personalmilestone                         Guests arrive at the                         Udaipur Airport, with...
Celebrating a personalmilestone                         Floating operatic tableau –                         for the very f...
Celebrating a personalmilestone                         Live performances on the                         Lake Pichola, wit...
Celebrating a personalmilestone                         Specially created passage                         to the dining ar...
Celebrating a personalmilestone                         The strikingly illuminated                         cocktail area  ...
Celebrating a personalmilestone                         The striking dining area                         and the glitterin...
Celebrating a personalmilestone                         A closer view of the                         picture-perfect dinin...
Celebrating a personalmilestone                         Singer Adnan Sami                         mesmerises the guests   ...
Celebrating a personalmilestone                         Shakira’s explosive                         act, set to a glitteri...
Celebrating a personalmilestone                         Shakira, Shakira,                         Shakira!                ...
Celebrating a personalmilestone                         FEEDBACK                            GUEST
Celebrating a personalmilestone                         FEEDBACK                            GUEST
Celebrating a personalmilestone                         FEEDBACK                            GUEST
Celebrating a personalmilestone                         FEEDBACK                            GUEST
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Event organizers India

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After three days of exotic partying -a black-tie welcome dinner to a gorgeous tryst with the best of Bollywood–from Katrina to Priyankaand the famed Shanker, Loy, Ehsaantaking the celebrations to the next level, it was a true challenge to create a finale event, given that the guests were those who’d been there, done that and seen it all!

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Event organizers India

  1. 1. Celebrating a personalmilestone15 November 2011, Udaipur, India.Guest Count: 500.
  2. 2. Celebrating a personalmilestoneAfter three days of exotic partying - a black-tie welcome dinner to a gorgeous trystwith the best of Bollywood – from Katrina to Priyanka and the famed Shanker, Loy,Ehsaan taking the celebrations to the next level, it was a true challenge to create a SYNOPSISfinale event, given that the guests were those who’d been there, done that andseen it all! And the host was someone who was an ardent party man (and also oneof the greatest event planners in his own right!) who wanted guests to go back with EVENTan experience that they had never seen before.
  3. 3. Celebrating a personalmilestoneThis was a celebration of a personal milestone – reaching the age of eighty. This was about a man DESCRIPTIONwho is a legend in himself and is still at the helm of affairs at India’s largest real estatedevelopment conglomerate. This event was also about delivering a rare and memorableexperience to over 500 of the who’s who from across the globe, who arrived at Udaipur for anexperience of a lifetime on 15 November, 2011.The first challenge was to find a venue that would do justice to the event. After muchdeliberation, we decided on the picturesque lake city of Udaipur but the fact that there was onlyone real party venue –Jagmandir Island - brought with it challenges of its own. Simply becausewith the kind of high-profile weddings that it had played host to, it had actually seen everythingthat could possibly be envisaged in terms of decor and entertainment. And the fact that a large THEsection of our guest list would have been at several of those weddings made the task even moredaunting.
  4. 4. Celebrating a personalmilestoneOur first differentiator came when we realised the ride from the hotel jetties to the venue was agood 10-minutes long and had till date only been seen as a routine task to be accomplished ratherthan an opportunity to wow guests even before they reached the venue. Together with the DESCRIPTIONtalented and experienced international floating operatic specialists, Studio Festi, we created anunbelievable lake experience that integrated life-size swans, dancing balletists on floating pianos,aerial balloonists that skimmed the water surfaces, zorbs (girls in balloons) and topped it up withour very own Rajasthani Nagada drummers and dancers to blow peoples’ minds away evenbefore they reached the venue.The venue itself was transformed from a regular wedding venue – quite majestic in its own right,though – to a brilliant spectacle through an amazing lighting experience created by world-renowned lighting designer, Eneas Mackintosh complemented by a touch of genius – raising theentire height of the guest seating area by 4 feet to give them a vantage view of the lake in whichwe installed a spectacular water-and-lights show as a backdrop to the night. THEAnd while Adnan Sami created the right spirit of joy and celebration over Cocktails, it was thegorgeous one and only Shakira who brought the house down as she gyrated explosively andperformed exquisitely against the brilliant backdrop of the lake as 60’ high water jets kept pacewith her music.
  5. 5. Celebrating a personalmilestoneThe event objectives. And how we met them!This event of a lifetime was a celebration of a personal milestone – reaching the age of eighty. This was about a man who is a legend in himself and, at all of eighty, is still at the helm ofaffairs at India’s largest real estate development conglomerate. This event was also about delivering a rare and memorable experience to over 500 of the who’s who from across the globe.This was the mandate of the birthday man. And our objective, too! QUESTIONSEven though we were using a venue that has been used extensively before, the strategic challenge was to use it so differently that the guests saw Udaipur, Lake Pichola and the venue JagMandir itself through totally new eyes! So, we went ahead and created an extraordinary finale experience for the guests. THE FOURWe found the ideal venue…The first challenge was to find a venue that would do justice to the event. After much deliberation, we decided on the picturesque lake city of Udaipur but the fact that there was only onereal party venue –Jagmandir Island - brought with it challenges of its own. Simply because with the kind of high-profile weddings that it had played host to, it had actually seen everything thatcould possibly be envisaged in terms of decor and entertainment. And the fact that a large section of our guest list would have been at several of those weddings made the task even moredaunting.Then, we transformed the lake experience…Our first differentiator came when we realised the ride from the hotel jetties to the venue was a good 10-minutes long and had till date only been seen as a routine task to be accomplishedrather than an opportunity to wow guests even before they reached the venue. Together with the talented and experienced international floating operatic specialists, Studio Festi, wecreated an unbelievable lake experience that integrated life-size swans, dancing balletists on floating pianos, aerial balloonists that skimmed the water surfaces, zorbs (girls in balloons) andtopped it up with our very own Rajasthani Nagada drummers and dancers to blow peoples’ minds away even before they reached the venue.And finally, we delivered the stunner…The venue itself was transformed from a regular wedding venue – quite majestic in its own right, though – to a brilliant spectacle through an amazing lighting experience created by world-renowned lighting designer, Eneas Mackintosh complemented by a touch of genius – raising the entire height of the guest seating area by 4 feet to give them a vantage view of the lake inwhich we installed a spectacular water-and-lights show as a backdrop to the night.And while Adnan Sami created the right spirit of joy and celebration over Cocktails, it was the gorgeous one and only Shakira who brought the house down as she gyrated explosively andperformed exquisitely against the brilliant backdrop of the lake as 60’ high water jets kept pace with her music.
  6. 6. Celebrating a personalmilestoneChallenges encountered. And surmounted!The challenges at Udaipur were humongous. We realised that if we were to arrange a normalseating plan at the venue, the guests would not be able to get a view of the innovatively adorned QUESTIONSLake Pichola. So we platformed the entire garden area, four feet from ground level, so that guestscould see the innovatively decked up lake in the backdrop. Then, over 400 tonnes of material and THE FOURequipment were ferried in to the Jag Mandir Island on Lake Pichola (which was the event venue),with a limited number of boats at hand. The entire set-up for the show was done in eight days flat,with the event crew working 24 x 7 to ensure a perfect set-up..And, the venue was cleared in 36hours after the show got over.And, not to forget the daunting challenge of ensuring first-rate, personalized hospitality for each ofthe 500 esteemed guests, color-coding and managing over a thousand baggages, personalizedwelcome and transportation, thus delivering an exceedingly gratifying experience to the guests.Indeed, this was a victory of logistics management and multi-level coordination!
  7. 7. Celebrating a personalmilestoneWhat makes this event unique, distinctive &professionally executedGiven the station of the guests and the impeccable credentials of the host himself, we QUESTIONStied in several first-time features at the finale event which eventually created suchdelightful and memorable experiences for the guests that compelled comments like THE FOUR“never-before”, “once in a lifetime”.In fact, everything about this event was novel. Be it the venue and how we transformedit into a visual spectacle of colours and lights which actually made the guests look at JagMandir island through completely new eyes! Or the Lake Pichola which was adornedwith live performers and floating operatic tableaux for the very first time ever in India.And, not to forget the first-rate, personalised attention and hospitality for each of the500 guests right through their stay, including their baggages, food, stay, travel andmiscellaneous needs. And, of course, the presence of the one and only Pop sensation –Shakira – who mesmerised everyone with her one-hour explosive act! Yet another firstfor any event in India!
  8. 8. Celebrating a personalmilestoneDemonstration of value for budget spentThis was a private, non-commercial celebration event and the value it generated can be gauged bythe guests’ reactions which can be aptly summed up in one word – awe-inspiring! QUESTIONSIn fact, what better way to gauge the success/effectiveness of this event than to read what some ofthe esteemed guests had to say! THE FOUR“Never seen before”. “Once in a lifetime”. “Memorable”. “Chic”. “Spectacular”. “A night toremember”.We have attached scans of some of the letters from the guests in the subsequent pages.At the other level, the event got extensive media coverage – electronic, press and online.. The Hello magazine rated it as the Party of the Year! And Delhi Times declared it as India’s topmostact of 2011!As the client wrote later in his personal letter of thanks, it was an experience extraordinaire
  9. 9. Celebrating a personalmilestone Color-coded baggage tags COLLATERALS EVENT
  10. 10. Celebrating a personalmilestone Cue Card COLLATERALS EVENT
  11. 11. Celebrating a personalmilestone Flight ticket cover COLLATERALS EVENT
  12. 12. Celebrating a personalmilestone Hotel Guest Room Helpline Tent Card COLLATERALS EVENT
  13. 13. Celebrating a personalmilestone Event DVD Cover COLLATERALS EVENT
  14. 14. Celebrating a personalmilestone Email Invite COLLATERALS EVENT
  15. 15. Celebrating a personalmilestone A page from the Guest Welcome COLLATERALS Coffee Table Book EVENT
  16. 16. Celebrating a personalmilestone Key Jacket COLLATERALS EVENT
  17. 17. Celebrating a personalmilestone Guest Security Letter COLLATERALS EVENT
  18. 18. Celebrating a personalmilestone Guest Letter COLLATERALS EVENT
  19. 19. Celebrating a personalmilestone Guests arrive at the Udaipur Airport, with the electronic media in PHOTOGRAPHS attendance SUPPORTING
  20. 20. Celebrating a personalmilestone Floating operatic tableau – for the very first time in India – that delivered the PHOTOGRAPHS amazing lake experience SUPPORTING
  21. 21. Celebrating a personalmilestone Live performances on the Lake Pichola, with a heliospheric balloon PHOTOGRAPHS representing the Sun in the backdrop SUPPORTING
  22. 22. Celebrating a personalmilestone Specially created passage to the dining area, drawing its inspiration PHOTOGRAPHS from the architectural language of the venue SUPPORTING
  23. 23. Celebrating a personalmilestone The strikingly illuminated cocktail area PHOTOGRAPHS SUPPORTING
  24. 24. Celebrating a personalmilestone The striking dining area and the glittering backdrop PHOTOGRAPHS SUPPORTING
  25. 25. Celebrating a personalmilestone A closer view of the picture-perfect dining set PHOTOGRAPHS SUPPORTING
  26. 26. Celebrating a personalmilestone Singer Adnan Sami mesmerises the guests PHOTOGRAPHS SUPPORTING
  27. 27. Celebrating a personalmilestone Shakira’s explosive act, set to a glittering backdrop with 60 PHOTOGRAPHS feet high water jets SUPPORTING
  28. 28. Celebrating a personalmilestone Shakira, Shakira, Shakira! PHOTOGRAPHS SUPPORTING
  29. 29. Celebrating a personalmilestone FEEDBACK GUEST
  30. 30. Celebrating a personalmilestone FEEDBACK GUEST
  31. 31. Celebrating a personalmilestone FEEDBACK GUEST
  32. 32. Celebrating a personalmilestone FEEDBACK GUEST

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