Capstone Project: A Culmination of ITE Programs


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Capstone Project: A Culmination of ITE Programs

  1. 1. CAPSTONE PROJECT A Culmination of ITE Program Presented by: Ms. Sheryl B. Satorre--------------------------------------------------------- Southwestern University College of Computer Studies June 11, 2012 at 9:00AM
  2. 2. Outline: 1. Amendments made* 9. Panel and Adviser 2. Introduction Composition 3. SWU Research Agenda 10. Duties and Responsibilities 4. Suggested Areas for 11. Guidelines and Policies Capstone Projects 12. Checklist and Deliverables 5. Pre-requisites 13. The Verdict 6. Phases of Capstone Project 14. Computation of Grades 7. The Capstone Project Team 15. Manuscript Details 8. Policy on Re-grouping 16. Preparing a Journal Article 17. Future Challenges1/24/2013 Prepared by: SB Satorre 2
  3. 3. Amendments made*• Capstone Project Phases• Job Description of each team member• Deliverables of each team member• Re-oral Defense Verdict*Amendments are not reflected yet in the CapstoneProject Manual.1/24/2013 Prepared by: SB Satorre 3
  4. 4. • Capstone Project in Different Perspectives • Educational Objectives of Capstone Project INTRODUCTION1/24/2013 Prepared by: SB Satorre 4
  5. 5. Capstone Project: an architect’s perspective•coined term for “cope” (Latin, capa) and “stone”•one of the finishing or protective stones that form the top of an exterior masonry wall or building1/24/2013 Prepared by: SB Satorre 5
  6. 6. Capstone Project: an educator’s perspective•the crowning achievement, point, element, or event•the final stroke•In-depth exploration of an area of the curriculum. Usually occurs in the final term of study and builds on previous learning.1/24/2013 Prepared by: SB Satorre 6
  7. 7. Capstone Project: an IT professional’sperspective•A very special subject for BSIT, BSCS, and BSIS programs•It must be taken in the final year/semester of the degree program.•It is an your opportunity for a student to demonstrate that he/she can indeed meet the levels of performance expected of an IT professional.1/24/2013 Prepared by: SB Satorre 7
  8. 8. Inclusions of a Capstone Project• project proposal• feasibility studies• intellectual property• Teamwork• Budget• Schedule• Management• professional communications (i.e. reports, presentations)• planning, design, implementation, deployment, and testing.1/24/2013 Prepared by: SB Satorre 8
  9. 9. Educational Objectives of Capstone Project• Bringing together and integrating knowledge and skills in the course as a whole;• Reinforcing and developing competencies that have not been sufficiently emphasized in your fundamental subjects;• Defining a substantial engineering study or design task and carrying it to completion within a specified time and to a professional standard;1/24/2013 Prepared by: SB Satorre 9
  10. 10. • Completing a comprehensive written and bound report that places the project in context, defines its objectives, and describes the work done and the resulting conclusions or recommendations;• Bridging the gap between your undergraduate studies and your professional future, and demonstrating professional competencies and capabilities;• Demonstrating initiative and creativity, and taking pride in the achievement of a difficult task1/24/2013 Prepared by: SB Satorre 10
  11. 11. SWU RESEARCH AGENDA1/24/2013 Prepared by: SB Satorre 11
  12. 12. SWU Research AgendaSouthwestern University commits to contribute tonational development and improve way of life bygenerating researches that are essential for life.Research outputs serve various purposes ranging fromdecision making to development of products andprocesses that combine basic knowledge, theories andtechnological innovation with respect for human,animal subjects and the environment.1/24/2013 Prepared by: SB Satorre 12
  13. 13. • Studies that address specific issues relevant to creating a more prosperous and sustainable society• Studies on the use of information technology as it applies to various industries• Studies that support the development of new medical technologies and promote the development of the drug and medical equipment industries, while implementing measures including the established of a system applying information processing and communication technologies1/24/2013 Prepared by: SB Satorre 13
  14. 14. • Studies on the use of Engineering and Computer technology in various disciplines such as increasingly yield of livestock or plant products making productive use of knowledge and skills of farmers so improving their self-reliance and substituting human capital for costly inputs• Studies on the development of technology system with reference to utilization of animal’s by-products and promotion on the proper disposal of for both man and animals1/24/2013 Prepared by: SB Satorre 14
  15. 15. • Studies on the unconventional application of thermodynamics to various disciplines such as sustainability of food production• Studies that create systems providing practical answers to poverty, sustainable solutions and people empowerment to meet the challenges of today’s business environment, manage that ever-changing world, and plan for the future. It includes research on marketing, business needs and economic impact, and special projects such as small business feasibility studies1/24/2013 Prepared by: SB Satorre 15
  16. 16. • Studies on human development, human capital migration and the civil society in the era of globalization• Likewise included are development studies to ensure fairness in market and financial structures and systems1/24/2013 Prepared by: SB Satorre 16
  17. 17. SUGGESTED AREAS FOR CAPSTONE PROJECTS1/24/2013 Prepared by: SB Satorre 17
  18. 18. BSIT• Software Development • Network design and • Software Customization Implementation • Information Systems • Server Farm Configuration and Development for an actual client Management (with pilot testing) • Web Applications Development • IT Management (with at least alpha testing on live • IT Strategic Plan for sufficiently servers) complex enterprise • Mobile Computing Systems • IT Security Analysis, Planning and• Multimedia Systems Implementation • Game development • E-learning systems • Interactive systems • Information kiosks1/24/2013 Prepared by: SB Satorre 18
  19. 19. BSCSMobile computing systems; software extensions or plug-ins; expert systems; decision support systems; systems software (software tools/utilities, interpreters, simulators, compilers etc); intelligent systems; game development; computer vision; image/signal processing; natural language processing; pattern recognition and data mining; bioinformatics; modeling and simulation; graphics applications; human-computer interaction/affective computing/emphatic computing; cloud computing; parallel computing; embedded systems; emerging technologies*The development of the software system should involve algorithm-based research and development and anchored on computer science principles.1/24/2013 Prepared by: SB Satorre 19
  20. 20. BSIS• Software Development • Software Customization • Information Systems Development for actual client • Web applications development • Mobile computing• IS Planning • Enterprise Resource Plan • Information Systems Strategic Plan1/24/2013 Prepared by: SB Satorre 20
  21. 21. Pre-requisites• Communications for IT – for formal articles/technical writing and presentation skills• Systems Analysis and Design – for Software Development Life Cycle• Applied General Statistics – for statistical process/treatment• Professional Ethics – for intellectual property, and ethical and social implications of the project• Software Engineering – for software development and paradigms• Project Management and Quality Assessment – for IS Capstone Project• Information Systems Planning – for IS Capstone Project• Design and Analysis of Algorithms – for CS Capstone Project• Core Subjects (Programming Fundamentals, Data Structures, OOP, and DBMS)1/24/2013 Prepared by: SB Satorre 21
  22. 22. PHASES OF CAPSTONE PROJECT1/24/2013 Prepared by: SB Satorre 22
  23. 23. Pre-Proposal Stage1. Course Enrolment2. Capstone Project Orientation3. Short Listing of Possible Projects4. Scouting for Project Adviser5. Appointment of Project Adviser6. Title Critiquing7. Pre-Proposal Statement Preparation8. Title Hearing9. Submission of Project Proposal Working Title form1/24/2013 Prepared by: SB Satorre 23
  24. 24. Proposal Stage1. Chapter I2. Chapter II3. Chapter III4. Chapter IV (planning and design stage)5. Proposal Hearing6. Proposal Manuscript Revision1/24/2013 Prepared by: SB Satorre 24
  25. 25. Pre-Final Oral Defense Stage1. Development and Implementation2. Deployment3. Testing (unit, integration, system using alpha test)4. System Prototyping (in 3 loops)5. Final Oral Defense preparation1/24/2013 Prepared by: SB Satorre 25
  26. 26. Final Oral Defense Stage1. Final Oral Defense Proper2. Individual Skills Test3. Acceptance testing (beta test)4. Public Presentation (colloquium, research convention/conference, oral and poster presentation)5. Final Manuscript revisions6. Final requirements submission1/24/2013 Prepared by: SB Satorre 26
  27. 27. Capstone Project Team• 3 to 4 members in a team, must be senior students• Job Roles: Project Manager System Analyst Software Engineer QA Specialist/Tester Technical Writer1/24/2013 Prepared by: SB Satorre 27
  28. 28. Policy on Re-grouping• Regrouping is allowed if less than three (3) members of the group remain.• Should this happen, the group may be disbanded and members of this affected group may join in other groups for as long as the maximum number for each group is followed. However, if the remaining member(s) decide(s) to continue with his/their project, regrouping may not apply but with the consent of both the Project and the Subject Advisers, and the Dean.• Revision of the scope may then be an option. The title/topic to be pursued will then be decided among the team members, the Project and the Subject Advisers, and the Dean.1/24/2013 Prepared by: SB Satorre 28
  29. 29. Panel and Adviser Composition• 1 Subject Adviser/Teacher• 1 Project Adviser• 1 Research Coordinator/Facilitator• 1 Content Expert (should also be a panel member)• 1 Panel Member• 1 Statistician (optional)• 1 Chairman1/24/2013 Prepared by: SB Satorre 29
  30. 30. •Project Adviser •Proponents/Researchers •Job-Specific •Subject Adviser/Teacher •Chairman •Panel Member •Content Expert •Research Facilitator DUTIES AND RESPONSIBILITIES1/24/2013 Prepared by: SB Satorre 30
  31. 31. Project Adviser1. Ensures that the study proposed by the students conforms to the standard of the College and has immediate or potential impact on the research thrust of the university.2. Guides the research/project students in the following tasks while in the proposal stage: • Defining the research problems/objectives in clear and specific terms • Building a working bibliography for the research • Identifying variables and formulating hypothesis, if necessary • Determining research design, population to be studied, research environment, instruments to be used and the data collection procedures1/24/2013 Prepared by: SB Satorre 31
  32. 32. 3. Meets the team regularly (at least once a month) to answer questions and help resolve impasses and conflicts.4. Points out errors in the development work, in the analysis, or in the documentation. The adviser must remind the proponents to do their work properly.5. Reviews thoroughly all deliverables at every stage of the project, to ensure that they meet the College’s standards. The adviser may also require his/her project proponents to submit progress reports regularly.1/24/2013 Prepared by: SB Satorre 32
  33. 33. 6. Recommends the proponents for proposal hearing and oral defense. The project adviser should not sign the Hearing Notice (for Proposal Hearing and Oral Defense) if he/she believes that the proponents are not yet ready for proposal hearing and/or oral defense. Thus, if the proponents fail in the defense, it is partially the adviser’s fault.7. Clarifies points during the proposal hearing and oral defense.1/24/2013 Prepared by: SB Satorre 33
  34. 34. 8. Ensures that all required revisions are incorporated in the appropriate documents and/or software.9. Keeps informed of the schedule of project activities, required deliverables and deadlines.10. Recommends to the project defense panel the nomination of his/her project for an award.11. He must be: • A provider • An encourager • A dictator • A pushy boss • A connector • An employment agency1/24/2013 Prepared by: SB Satorre 34
  35. 35. Proponents/Researchers1. Keep informed of the Capstone Project Guidelines and Policies.2. Keep informed of the schedule of project deliverables, requirements and deadlines posted by Subject Adviser and Dean.3. Submit on time all deliverables specified in this document as well as those to be specified by the Subject Adviser and Dean.1/24/2013 Prepared by: SB Satorre 35
  36. 36. 4. Submit on time all requirements identified by the thesis defense panel during the defense.5. Submit on time the requirements identified by the project adviser throughout the duration of the thesis.6. Schedule regular meetings (at least once a month) with the subject adviser and project adviser throughout the duration of the thesis/project. The meetings serve as a venue for the proponent to report the progress of their work, as well as raise any issues or concerns.7. Schedule regular meetings (at least once a semester) with the Dean throughout the duration of the thesis project.1/24/2013 Prepared by: SB Satorre 36
  37. 37. 8. Attend all meetings scheduled by the Subject Adviser.9. Each proponent must keep a Project Journal that serves as a diary of his/her contributions to the project and to the team in general. Each journal entry must reflect the proponent’s job description and must have the following contents:  Date and Time  Body of the Entry  Witness (with complete name and signature)10. Ensure that the Project Adviser and the Subject Adviser has signed the Project Journal in every consultation period.1/24/2013 Prepared by: SB Satorre 37
  38. 38. Project Manager’s Job DescriptionThe person with authority to manage a project. Thisincludes leading the planning and the development ofall project deliverables. The project manager isresponsible for managing the budget and work planand all Project Management Procedures (scopemanagement, issues management, risk management,etc.)Deliverables:  Progress Report (once in every week)  Implementation Plan1/24/2013 Prepared by: SB Satorre 38
  39. 39. System Analyst’s Job DescriptionA systems analyst does research on any reportedproblem, plans and proposes a solutions, advocatessoftware and systems and coordinates the problemsolving process and ensures that the businessstandards and requirements are met.Deliverable: Requirements Specification1/24/2013 Prepared by: SB Satorre 39
  40. 40. Software Engineer’s Job DescriptionA software engineer is responsible for the design andimplementation of a variety of software solutions. Theymight be involved in the design and testing of anythingfrom computers games and business applications, tooperating systems and advanced software for the controlof highly technical hardware and equipment.Deliverables:  Design Document  Software Output  Executable Code Module1/24/2013 Prepared by: SB Satorre 40
  41. 41. Software Tester’s Job DescriptionA software tester participates in an initial consultation with his internal orexternal client, for the purpose of understanding the scope of a project.Either independently or in a group setting, he creates a testing plan basedon the parameters outlined during the client consultation. The testeractively uses the software that he is testing, using every function and tool,searching for results regarding performance, reliability, bugs and any otherfailures. Detailed metrics are recorded and monitored to track the progressand outcomes of the testing process. Testing status is communicated eitherverbally or in writing to his manager or directly to the client.Deliverables: Test Plan Test Case Defect Documentation Status Report (on a daily basis during Testing stage of the SDLC)1/24/2013 Prepared by: SB Satorre 41
  42. 42. Technical Writer’s Job DescriptionA Technical Writer is responsible for writing and editing technicaldocumentation for the organization’s products and offerings. Thisperson must have excellent research skills, must be able to organizehis/her ideas, and be able to translate technical terms into text thatany reader can understand. An IT technical writer composes writtentexts about computer systems and related items, including hardware,software and networks. They work closely with computer engineersto understand projects and collaborate with graphic designers andphotographers to add visual representations to text.Deliverables:  Technical Manual (installation, configuration, etc.)  User Manual1/24/2013 Prepared by: SB Satorre 42
  43. 43. Subject Adviser1. Announce project areas (at the start of the each semester) to the students.2. Conduct general meetings with the students to discuss the Capstone Project Guidelines, Policies and Deliverables, and to allow the students to raise and clarify issues.3. Select a project panel for each project team.4. Schedule project activities, such as the deadlines of deliverables and defense sessions.1/24/2013 Prepared by: SB Satorre 43
  44. 44. 5. Post schedules, defense guidelines, requirements guidelines, and other announcements.6. Furnish every member of the defense panel with all the necessary thesis documents before the defense.7. File at least one copy of the defense panel’s evaluation (including revisions) and the Revised and Approved Deliverables at every stage of the project.1/24/2013 Prepared by: SB Satorre 44
  45. 45. Research Coordinator1. Formulate Capstone Project Manual, and make necessary revisions.2. Design/create unified checklist, forms, and templates.3. Act as a research facilitator during the Proposal Hearing and Final Oral Defense. He/she is responsible to record all the suggestions and recommendations of the panel during the oral defense.4. Organize public presentation.5. Coordinate with SWU CREV for final requirements.6. Process honoraria.1/24/2013 Prepared by: SB Satorre 45
  46. 46. Panel Member/Content Expert1. Validate the endorsement of the project adviser. The panel serves as “Internal Auditors”, putting some form of check and control on the kinds of projects being approved by the College.2. Evaluate the deliverables.3. Recommend a verdict.4. Listen and consider the request of the project adviser and/or the proponents.1/24/2013 Prepared by: SB Satorre 46
  47. 47. Chairman1. Brief the project proponents about the defense program during the actual defense.2. Issue the verdict. The verdict is a unanimous decision among the three members of the project defense panel. Once issued, it is final and irrevocable.1/24/2013 Prepared by: SB Satorre 47
  48. 48. GUIDELINES AND POLICIES1/24/2013 Prepared by: SB Satorre 48
  49. 49. Pre-Proposal Stage1. The student needs to have his/her subjects evaluated as against Capstone Project’s pre- requisites and other considerations set by the college through its Dean and faculty. He/she must have passed all the pre-requisites of the Capstone Project, and apparently a fourth year student.2. Once the student is officially enrolled in the Capstone Project, he/she must attend the orientation meeting to fully understand the guidelines and procedures of the course. Formation of Capstone Project teams will also be done during the orientation meeting.1/24/2013 Prepared by: SB Satorre 49
  50. 50. 3. Each Capstone Project team (consisting of proponents/researchers) is entitled to scout one (1) project adviser. A Project Adviser Appointment Form should be accomplished in three (3) copies, and be submitted to the Subject Adviser. On the other hand, each proponent should also sign the Project Adviser-Advisee Agreement.4. Each team shall prepare ten (10) different topics/projects, which will be presented to the Project Adviser.1/24/2013 Prepared by: SB Satorre 50
  51. 51. 5. The Project Adviser would then select five (5) out of the ten (10) possible projects. The proponents shall make a Pre-Proposal Statement each of the five selected topics.6. The Title (Pre-Proposal) Hearing will be scheduled upon the completion of the Pre-Proposal Statement. During this hearing, the research team, the advisers, and the Dean shall pick only one (1) of the five (5) topics presented.1/24/2013 Prepared by: SB Satorre 51
  52. 52. 7. The chosen topic will then be the Capstone Project Title of the team. Only the approved research topic /project should proceed to the research proposal stage. This approved topic will be graded by the panelists (see Computation of Grades for details).8. Upon the completion of the Title Hearing, the proponents shall accomplish the Project Working Title Form in three (3) copies, and be submitted to the Subject Adviser.9. A Title Hearing Gradesheet will then be processed. The grade obtained by a student in Title Hearing contributes 30% of the Midterm Grade for the subject.1/24/2013 Prepared by: SB Satorre 52
  53. 53. Proposal Stage1. At this stage, the project team shall write the proposal hearing manuscript.2. The team shall prepare all the parts of the proposal manuscript on time with the set/agreed dates.3. The team always seeks approval from the Project Adviser in all of the required deliverables, by letting him/her sign/conform with the submitted documents. By conforming, it means that the deliverable had been checked/corrected diligently.1/24/2013 Prepared by: SB Satorre 53
  54. 54. 3. Once the project proposal manuscript is complete and final, the researchers will prepare five (5) copies of research proposal for the Pre-Oral Defense.4. The Research Hearing Notice Form from the Center for Research should be accomplished. This form, and the five (5) copies of the proposal manuscript must be forwarded to the Research Coordinator (Subject Adviser) of the College. The manuscript must be placed in a white plastic folder with slider.5. The Research Coordinator submits to the Dean the research proposals that are ready for pre-oral defense. Likewise, the date and time of pre-oral defense is arranged.1/24/2013 Prepared by: SB Satorre 54
  55. 55. 6. The Proposal Hearing Protocol (see Appendix I) should be strictly followed during the proposal hearing.7. During the proposal hearing, the Project and Subject Advisers, two (2) members of the panel, and the Chair are present.1/24/2013 Prepared by: SB Satorre 55
  56. 56. 8. At the end of the proposal hearing, the Chair makes a synthesis and announces of the proposal verdict based on the Proposal Hearing Grade. The proposal verdict may be one of the following: • Accepted with Minor Revisions • Accepted with Major Revisions • Not Accepted1/24/2013 Prepared by: SB Satorre 56
  57. 57. 9. The proposal is revised based on the recommendations of the panel members, and the Chair during the pre-oral defense.10. The Panel Members, and the Advisers shall ensure that all recommendations for improvement by the proposal hearing are incorporated in the final proposal summary. This may include grammar, accuracy of language, adequacy of data, interpretation of results, final objectives, scope, limitations of the project, technologies to be used, software paradigm, etc.1/24/2013 Prepared by: SB Satorre 57
  58. 58. 11. Each team shall ask an assistance of a grammarian during the proposal revision process. A copy of Grammarian’s Certification (see Appendix H) should be submitted to the Subject Adviser.12. A copy of the Revised Proposal Manuscript shall be submitted to the Research Coordinator.13. Team members who cannot propose on the scheduled date will be automatically DROPPED from the course or subject. Thus, the members have to re-take the Capstone Project subject on the next semester.1/24/2013 Prepared by: SB Satorre 58
  59. 59. Pre-Final Oral Defense Stage1. This stage is very critical since this is where the Development or Implementation, Deployment, and Testing of the proposed system be done. It is very important that the Project and the Subject Advisers should work together with the Capstone Project team.1/24/2013 Prepared by: SB Satorre 59
  60. 60. 2. There shall be three (3) loops of System Prototype Checking and one (1) Alpha Testing during this stage. The research team, the Project and the Subject Advisers must ensure that the schedule of the prototype checking is strictly followed. 1. 1st Prototype (30% - 50% of the modules are implemented) + 1st Manuscript draft 2. 2nd Prototype (51% - 74% of the modules are implemented) + 2nd Manuscript draft 3. 3rd Prototype (75% - 95% of the modules are implemented) + 3rd Manuscript draft 4. Alpha Testing (with 2 Advisers and system users) as testers1/24/2013 Prepared by: SB Satorre 60
  61. 61. 3. The Final Oral Defense Manuscript Format (Appendix C), and the Capstone Project Manuscript Details (Appendix D) should be strictly followed.4. The project team shall prepare two (2) kinds of Final Oral Defense Documentation. These documents are the ACM Format (see Appendix O), and the Final Oral Defense Full Manuscript (see Appendix D for details). Final Oral Defense documentation in ACM format should be written as concise as possible in 4 - 6 pages only.1/24/2013 Prepared by: SB Satorre 61
  62. 62. 5. Once the Capstone Project manuscript (in both full manuscript and ACM format) is complete and the 3rd system prototype checking and the Alpha Testing are done, the proponents must secure a copy of the Research Hearing Notice Form from the Center for Research. This form shall be accomplished before the scheduled Final Oral Defense.1/24/2013 Prepared by: SB Satorre 62
  63. 63. 6. The accomplished Hearing Notice Form, System Prototype Checking Logs Form, five (5) copies of the ACM formatted final oral defense manuscript, and one (1) copy of the Final Oral Defense Full Manuscript must be forwarded to the Research Coordinator (Subject Adviser) of the College. The full manuscript must be placed in a white plastic folder with slider.1/24/2013 Prepared by: SB Satorre 63
  64. 64. ACM Document Contents• Abstract • Methodology• Keywords • SDLC Model, Diagrams (FDD,• Introduction Data Modeling or Object Modeling, System Architecture, • Rationale of the Project, Deployment) Objectives, Scope and Limitations • ERD• Related Literature • Results and Discussions • Related Theories and • Conclusions Studies • Recommendations• Technical Background • Acknowledgment • References (Bibliography)1/24/2013 Prepared by: SB Satorre 64
  65. 65. Final Oral Defense Stage1. The Research Coordinator will then distribute the ACM formatted of the final oral defense manuscript to the members of the panel, the chair, and the advisers. Schedule of the Final Oral Defense will be announced after all the requirements have been met.1/24/2013 Prepared by: SB Satorre 65
  66. 66. 2. There shall be NO SPECIAL SCHEDULE for the Final Oral Defense. Teams who cannot participate in the scheduled final oral defense will be given a 5.0 FINAL GRADE for the Capstone Project course or subject.3. The Final Oral Defense Procedures and the Oral Defense Protocol should be strictly followed during this stage.4. Two (2) members of the panel, the Chair, and the Subject Adviser are present in the Final Oral Defense.1/24/2013 Prepared by: SB Satorre 66
  67. 67. 5. In order to demonstrate the team’s knowledge on the proposed system, there shall be a partial team Debugging during the Final Oral Defense. The team shall fix either the minor flaws of the system or the planted bugs. Debugging will be done for thirty (30) minutes only.6. At the end of the oral defense, the Chair makes a synthesis and announces the verdict based on the Final Oral Defense Grade. The final oral defense verdict may be one of the following: • Accepted with Revisions • Subject for Re-Oral Defense • Not Accepted1/24/2013 Prepared by: SB Satorre 67
  68. 68. 7. There shall be an individual Skills Test after the Final Oral Defense. Each team member shall solve one (1) programming problem using the language and technical tools utilized during the capstone project development. Teams who will get SYSTEM NOT ACCEPTED verdict are excluded from the Skills Test.1/24/2013 Prepared by: SB Satorre 68
  69. 69. 8. The defense panel Chair and the Project and the Subject Advisers shall ensure that all recommendations for improvement by the oral defense panel are incorporated in the final manuscript. This may include grammar, accuracy of language, adequacy of data, interpretation of results, etc.9. Each team shall ask an assistance of a grammarian during the proposal revision process. A copy of a Grammarian’s Certification should be submitted to the subject adviser.10. The approval of the Research Coordinator/Subject Adviser is necessary prior to the final binding of the manuscript.1/24/2013 Prepared by: SB Satorre 69
  70. 70. 11. The project team shall submit the following to the Subject Adviser: • Two (2) hardbound copies of the final and complete Capstone Project Manuscript. The color of the hardbound cover is lemon yellow with black text. • A printed copy of the Abstract • A photocopy of the Approval Sheet • Three (3) DVDs containing the following: • Executable file of the system • Source code of the system • Final and complete softcopy of the Capstone Project Manuscript (in doc format) • Final and complete softcopy of the Capstone Project Manuscript (in pdf format) • ACM formatted Final Oral Defense Manuscript • Other installers (if it is necessary) • One (1) CD that contains the final and complete softcopy of the Capstone Project Manuscript (in doc format)1/24/2013 Prepared by: SB Satorre 70
  71. 71. 12. Teams who can submit the above final requirements will then be given a final grade for the subject.13. The College Dean and the library shall each be furnished a hardbound copy of the research with the approval sheets duly signed by the adviser, panel of examiners and the Dean.14. The public presentation is required for BSIT/BSIS/BSCS programs. The final system shall be presented and open for public discussion.15. The project team shall choose one (1) representative who is responsible for the presentation of the team’s output.16. Each team is given at most 30 minutes to present the project, simulate the output, and entertain questions from the audience.1/24/2013 Prepared by: SB Satorre 71
  72. 72. Checklist and DeliverablesProposal HearingFinal Oral DefenseFinal Subject Requirements1/24/2013 Prepared by: SB Satorre 72
  73. 73. The verdict is a unanimous decision among the three members of the thesis defense panel. Once issued, it is final and irrevocable. THE VERDICT1/24/2013 Prepared by: SB Satorre 73
  74. 74. Proposal Hearing•APPROVED WITH MINOR REVISIONS. Minor revisions are necessary but they do not have to be presented in front of, and checked by all panelists.1/24/2013 Prepared by: SB Satorre 74
  75. 75. Proposal Hearing•APPROVED WITH MAJOR REVISIONS. Major revisions shall be incorporated in the final copy of the Revised Project Proposal Manuscript. These revisions must be checked by the panelists.1/24/2013 Prepared by: SB Satorre 75
  76. 76. Proposal Hearing•DISAPPROVED. The proponent failed to propose a researchable or scholarly project. This verdict will not compel the panelists to give numeric grades. Team members who will get this verdict during the Proposal Hearing will be given a 5.0 FINAL GRADE for the Capstone Project course or subject.1/24/2013 Prepared by: SB Satorre 76
  77. 77. Final Oral Defense•ACCEPTED WITH REVISIONS. Revisions are necessary but they do not have to be presented in front and checked by all panelists.1/24/2013 Prepared by: SB Satorre 77
  78. 78. Final Oral Defense• RE-ORAL DEFENSE. Another Oral Defense session, in which all panelists must be present, is necessary to further clarify the objectives and scope of the capstone project. Re-oral defense schedule must be done within the current semester. During the Re-Oral Defense, the project team must ensure that all recommendations set by the panel members, and the Chair are implemented in the system; otherwise the system will be automatically NOT ACCEPTED.1/24/2013 Prepared by: SB Satorre 78
  79. 79. Final Oral Defense•NOT ACCEPTED. The proponents failed to achieve the objectives of the research established in the proposal. Team members who will get this verdict during the Final Oral Defense will be given a 5.0 FINAL GRADE for the Capstone Project course or subject.1/24/2013 Prepared by: SB Satorre 79
  80. 80. COMPUTATION OF GRADES1/24/2013 Prepared by: SB Satorre 80
  81. 81. Final Grade of the SubjectMidterm Grade – 30%Tentative Final Grade – 70%1/24/2013 Prepared by: SB Satorre 81
  82. 82. Midterm GradeAverage Grade of the Panelists* during the Title Hearing – 30%Average Grade of the Panelists** during the Proposal Hearing – 70%1/24/2013 Prepared by: SB Satorre 82
  83. 83. Tentative Final GradeFinal Oral Defense Grade – 65%Subject Adviser – 15%Project Adviser – 15%Peer Grade – 5%1/24/2013 Prepared by: SB Satorre 83
  84. 84. Final Oral Defense GradeCapstone Project Output (Team Grade) – 60%Oral Examination (Individual Grading) – 15%Individual Skills Test – 25%1/24/2013 Prepared by: SB Satorre 84
  85. 85. Project Adviser’s Grading System• Chapter I – 10%• Chapter II – 10%• Chapter III – 10%• Chapter IV – 10%• Chapter V – 10%• Output Software – 10%• Attendance – 10 pts• Attitude and Contribution to the Group (based on the Project Journal, and job-specific deliverables) – 30%• TOTAL = 100%1/24/2013 Prepared by: SB Satorre 85
  86. 86. Subject Adviser’s Grading System• Chapter I – 5%• Chapter II – 5%• Chapter III – 5%• Chapter IV – 5%• Chapter V – 5 %• Output Software – 15%• FDD and Project Highlights – 15%• Final Oral Defense Performance – 15%• Attendance – 10%• Attitude and Contribution to the Group (based on the Project Journal, and job-specific deliverables) – 20%• TOTAL = 100%1/24/2013 Prepared by: SB Satorre 86
  87. 87. Manuscript Details1/24/2013 Prepared by: SB Satorre 87
  88. 88. Chapter I1. Rationale of the Project2. Statement of the Problem/Objectives of the Project3. Project Highlights4. Scope and Limitations of the Project1/24/2013 Prepared by: SB Satorre 88
  89. 89. Rationale of the Project(must be at least 2 pages presentation of the following)1. The proponent should introduce the presentation of the problem, that is, what is the problem is all about. The proponent should describe the existing and prevailing problem situation based on his or her experience. This scope may be global, national, or regional and local.1/24/2013 Prepared by: SB Satorre 89
  90. 90. 2. The proponent should give strong justification for selecting such research problem in his/her capacity as a researcher. Being part of the organization or systems and the desire and concern to improve the systems.3. The researcher state a sentence or two that would show the link and relationship of the rationale of the study to the proposed research problem.1/24/2013 Prepared by: SB Satorre 90
  91. 91. Statement of the Problem/Objectives of theProject• Research problem and research objectives have the same characteristics (SMART) but they differ in form because the former is stated in interrogative or question form, and the latter, in declarative form.1/24/2013 Prepared by: SB Satorre 91
  92. 92. Guidelines in Formulating Statement of theProblem1. There should be an introductory statement which reflects the main problem of the study.2. Sub-problem should be stated in such a way that it is not answerable by either yes, no, when and where.3. Sub-problems should include all the independent and moderate variables which are reflected in the conceptual framework.4. Sub-problems should be arranged in logical order and extensive in coverage and must be mutually exclusive in its dimensions.5. If the research is quantitative avoid the “how questions.”1/24/2013 Prepared by: SB Satorre 92
  93. 93. Guidelines in Formulating Objectives of theProject1. Start with the General Objective which is very parallel to the project title.2. Explode the general objective into Specific Objectives that will help realize the proposed study.1/24/2013 Prepared by: SB Satorre 93
  94. 94. Project Highlights• What is good in your project?• What makes your project unique, innovative, and relevant?1/24/2013 Prepared by: SB Satorre 94
  95. 95. Scope and Limitations of the Project• Think the project scope as a box. High-level scope defines the sides of the box and separates what is relevant to your project from what is irrelevant.• The scope refers to the work that needs to be accomplished to deliver a product, service, or result with the specified features and functions.• The scope explains the nature, coverage, and time frame of the study1/24/2013 Prepared by: SB Satorre 95
  96. 96. • The limitation, on the other hand, explains all that are NOT included in your project.• In other words, the scope of the project gives an overview all the deliverables (i.e. the things that your project gives/delivers), and the tools and technologies used that will be used in the project development while the limitations of the project are the boundaries of the project (i.e. areas/things that are out of scope).1/24/2013 Prepared by: SB Satorre 96
  97. 97. Chapter II• Related Theories• Related Studies1/24/2013 Prepared by: SB Satorre 97
  98. 98. Related Theories 1. Outline first, starting off with an anchor theory 2. Supporting theories help elaborate the anchor theory 3. Endnoting and footnoting is important which follows correct bibliography entry 4. Fluidity and continuity should be observed1/24/2013 Prepared by: SB Satorre 98
  99. 99. Related Studies 1. Overview of the current system/project 2. Inventory of every related and existing projects/systems 3. Fluidity and continuity should be observed 4. Comparative matrix may be more appropriate 5. Screen shots help make the presentation believable 6. May consider 3 to 6 related studies/projects1/24/2013 Prepared by: SB Satorre 99
  100. 100. Chapter IIIGuidelines in Writing the Technical Background:1. Overview of the current technologies (hardware/software/network) used in the current system2. Discussions on the current trends and technologies to be used in developing and implementing the proposed system • HARDWARE • SOFTWARE • PEOPLEWARE • NETWORK3. Fluidity and continuity should be observed1/24/2013 Prepared by: SB Satorre 100
  101. 101. Preparing a Journal ArticleLaTeX is a document preparation system for high-quality typesetting. It is most often used for medium-to-large technical or scientific documents but it can beused for almost any form of publishing.Windows: OS: Linux: use the following command toinstall the TEXLive system: $ sudo apt-get install texlive1/24/2013 Prepared by: SB Satorre 101
  102. 102. Future ChallengesAmendments of the current Capstone Project ManualLaTeX Implementation in accordance to the PSITE Capstone Project ManualImprovements on forms/checklistsNew Capstone Project Manual for a 2-semester endeavorNew Grading System for a 2-semester endeavor1/24/2013 Prepared by: SB Satorre 102
  103. 103. More out-of-school researches/projectsWide coverage of capstone project areasStrategies to be strictly implemented to minimize/eradicate the “outsourcing” practice of the studentsDedicated Research LaboratoryDedicated Thesis Defense and Consultation Room1/24/2013 Prepared by: SB Satorre 103
  104. 104. Thank you.1/24/2013 Prepared by: SB Satorre 104