QAL BOOK FAIR PLAN 2014

Presented To:
Bhatti

Bashir Ahmed

Presented By: Sher Afzal Malik
MPhil (Lib. & Info. Sci.) 2nd ...
QAL INTRODUCTION
Established

Punjab

on 25th December, 1984 under

Government

Educational

Training

Institutions ordin...
QAL INTRODUCTION
Lawrence

Hall was built in 1863 and

the Montgomery Hall in 1866
Total

area of this monumental buildi...
PICTORIAL VIEW
PICTORIAL VIEW
PICTORIAL VIEW
PICTORIAL VIEW
PICTORIAL VIEW
PICTORIAL VIEW
PICTORIAL VIEW
PICTORIAL VIEW
MANAGEMENT
Board

of Governors headed by the Chief

Secretary, Punjab.
DGPL
Chief

is ex-officio member/Secy of the Boa...
LIBRARY
PUBLICATION
Library

is

publishing

a

bi-annual

Urdu

magazine “Makhzan” which includes research
articles,

bo...
QAL BOOK FAIR
QUAID-E-AZAM LIBRARY
BOOK FAIR
Official

Name
Quaid-e-Azam Library Book Fair 2014
Purpose
To inculcate reading habits ...
Book Fair for Public
Organizer:
Quaid-e-Azam

Library, Bagh-e-Jinnah,

Lahore.
Collaboration for events
Govt. Punjab Public Library, Punjab
...
Sponsorship efforts
Different

institutions will be contacted
for getting sponsorships, like
Pepsi, Coca Cola, Hilal Foo...
Venue location
Front

road excluding garage area (Both
sides of the road were used for setting up
stalls.
Roof Tops of b...
Duration of Book Fair
Four

days - from 03.10.2014 to 06.10.2014
Timings:11:00 a.m. – 08:00 p.m.
Opening Ceremony
Openi...
Participants of Book Fair
Library Members
Civil Society
Senior Citizen
Electronic & Print Media
Children
Booksellers...
Stall Size
15

x 18 sft
Booksellers will be allowed to acquire more
than one stalls on additional payment.
Stall Charge...
Stall Size
Facilities From QAL
All

possible facilities will be provided to
the participants.
Library will provide free of cost spa...
Other Events
A

seminar on “Role of Libraries in the
Development of society” will be held First
day of the Book Fair. on ...
Other Events
Speech

competition on “Our Social
Values” and “Kitab Eik Mahboob
Rahnama” will be held on 04.10.2014 in
whi...
Other Events
Painting

competition among the children
will be arranged by Deputy Director
PLF on 04.10.2014 at 11:00 a.m....
Painting Competitions
Painting Competitions
Other Events
Teachers

day will be organized by the Chief
Librarian, Punjab Public Library in Iqbal Hall of
QAL on 05.10....
World Teachers Day
Other Events
 Launching

ceremony of a book titled “kab raj kare gi
khalq-e-khuda” written by a renowned journalist Mr.
S...
Book Launching ceremony
Other Events
A

colorful ceremony of recitation of
National Anthem will be celebrated by the
hundreds of children of vari...
National Anthem will be
celebrated
COMMITTES AND THEIR
FUNCTIONS
 Fowling

committees will be constituted to look after
the affairs of the fair.
 DGPL / Se...
Book Fair Organizing Committee
of QAL:
Chief Librarian
Senior Librarian
Librarian
Assistant Librarian
Admin. Officer
...
Responsibilities of the
Committee
Overall

supervision and planning of the fair
To make arrangements for inaugural cerem...
Printing and Publicity
Committee:
Senior

Librarian
Librarian
Library Assistant
Incharge Audio visual
Photo Graphic
...
Responsibilities












To print invitation letters, pads, banners, posters, streamers and
other publicity...
Transportation/Logistic
Committee:
Responsibilities
 To

arrange transport and pick & drop
facility for VIP visitors
To...
Refreshment and Catering
Committee:
Responsibilities

  To arrange drinking water and
refreshments for guests, participan...
Book Selection Coordination
Committee:

Responsibilities
To

coordinate with the Book Selection Committee
and approved s...
Reception and Registration
Committee:
Responsibilities
 Reception

of booksellers and dignitaries.
 Allotment of stalls...
Accounts Committee
Responsibilities
 
Registration

of participating booksellers
To maintain record of receipts and ex...
Security/Cleanliness
Committee
Responsibilities
To

make security arrangements for the stalls
24 hours
To make duty ros...
Electricity Committee
Responsibilities
To

make arrangements for continuous
supply of electricity.
 To change over swit...
Income & Expenditure
Income

from booking of 51 stalls (list
attached)
Rs.7,60,000/Expenditure (list attached)
Rs.7,59,7...
Press Coverage
TV

channels telecasted programs.
Different newspapers published news and
articles in their newspapers.
...
Press Coverage
Book Fair Advertising
advertising!

Fliers and posters can be put up
in local bookshops, libraries, community
centers, an...
Book Fair Advertising
They

will need to include all of the
relevant information people need to
know about your event -- ...
Local Media & Print Media
You

may also want to contact your local
media as a way of advertising your event.
Place a noti...
Local Media & Print Media
Area

radio stations may be willing to run
public service announcements for you, so
be sure to ...
Benefits of Hosting a Book Fair
Book

fairs give children a motivation to
read by offering them a wide selection of
books...
Benefits of Hosting a Book Fair
They

give parents and kids an opportunity
to pick out and read books together. This
incr...
Thank You
Qal presentation
Qal presentation
Upcoming SlideShare
Loading in …5
×

Qal presentation

778 views

Published on

  • Be the first to comment

  • Be the first to like this

Qal presentation

  1. 1. QAL BOOK FAIR PLAN 2014 Presented To: Bhatti Bashir Ahmed Presented By: Sher Afzal Malik MPhil (Lib. & Info. Sci.) 2nd Semester 2013 MINHAJ UNIVERSITY
  2. 2. QAL INTRODUCTION Established Punjab on 25th December, 1984 under Government Educational Training Institutions ordinance 1960 Research and Reference library Classical architecture building constructed in the mid 19th century during the British Rule
  3. 3. QAL INTRODUCTION Lawrence Hall was built in 1863 and the Montgomery Hall in 1866 Total area of this monumental building is 33000 sq ft Covered area of both basements is 34000 sq.ft
  4. 4. PICTORIAL VIEW
  5. 5. PICTORIAL VIEW
  6. 6. PICTORIAL VIEW
  7. 7. PICTORIAL VIEW
  8. 8. PICTORIAL VIEW
  9. 9. PICTORIAL VIEW
  10. 10. PICTORIAL VIEW
  11. 11. PICTORIAL VIEW
  12. 12. MANAGEMENT Board of Governors headed by the Chief Secretary, Punjab. DGPL Chief is ex-officio member/Secy of the Board. Librarian is the Administrative Officer
  13. 13. LIBRARY PUBLICATION Library is publishing a bi-annual Urdu magazine “Makhzan” which includes research articles, book reviews, library promotion activities, recent editions, literary essays etc. Twenty fifth issues have so far been published. All issues are available in soft copy on QAL website
  14. 14. QAL BOOK FAIR
  15. 15. QUAID-E-AZAM LIBRARY BOOK FAIR Official Name Quaid-e-Azam Library Book Fair 2014 Purpose To inculcate reading habits in the Society. To promote education, reading culture and learning To purchase latest books for libraries to facilitate its members with current literature.
  16. 16. Book Fair for Public
  17. 17. Organizer: Quaid-e-Azam Library, Bagh-e-Jinnah, Lahore. Collaboration for events Govt. Punjab Public Library, Punjab Library Foundation, Directorate of Public Libraries Punjab, Govt. Model Town Library
  18. 18. Sponsorship efforts Different institutions will be contacted for getting sponsorships, like Pepsi, Coca Cola, Hilal Foods, Shezan Bakers, Nestle, Gourmet Bakers, Uni Lever Pakistan, Nemat Khana etc. Venue: Quaid-e-Azam Library Bagh-e-Jinnah The Mall road, Lahore.
  19. 19. Venue location Front road excluding garage area (Both sides of the road were used for setting up stalls. Roof Tops of both basements Around 100 stalls were set up Roof Tops were reserved for Importers Group.
  20. 20. Duration of Book Fair Four days - from 03.10.2014 to 06.10.2014 Timings:11:00 a.m. – 08:00 p.m. Opening Ceremony Opening ceremony will be held on 03.10.2014 at 04:00 p.m. Secretary, Archives and Libraries Department, Govt. of the Punjab will be the chief guest.
  21. 21. Participants of Book Fair Library Members Civil Society Senior Citizen Electronic & Print Media Children Booksellers Publishers Govt. Institutions Private Institutions / NGOs A meeting with publishers / booksellers will be arranged for the arrangement of Book Fair.
  22. 22. Stall Size 15 x 18 sft Booksellers will be allowed to acquire more than one stalls on additional payment. Stall Charges: Booksellers Rs.15,000/Publishers Rs.15,000/Govt. Institutions Rs. 15,000/NGOs / Private Institutions Rs. 15,000/Some relaxation will be given to Govt. Institutions and Individual writers.
  23. 23. Stall Size
  24. 24. Facilities From QAL All possible facilities will be provided to the participants. Library will provide free of cost space. A caterer will be hired for making arrangements. Expenditures on electricity, tents, furniture, fans will be beard by the library. Each stall will be provided with free electricity, 4 tables, 2 chairs, 1 pedestal fan and 2 bulbs
  25. 25. Other Events A seminar on “Role of Libraries in the Development of society” will be held First day of the Book Fair. on 03.10.2014 at 11:00 a.m.  Director General Public Libraries Punjab/Secretary BOG, QAL will preside over the Seminar. President PLA and Secretary General, Pakistan Library Association will be key speakers. Govt. Model Town Library, Lahore. Will Organize the seminar. Around 100 librarians will participate in the event.
  26. 26. Other Events Speech competition on “Our Social Values” and “Kitab Eik Mahboob Rahnama” will be held on 04.10.2014 in which students of prominent schools will participate. Cash prizes will be given to Ist, 2nd and 3rd positions. Shields and certificates will also be award to students.
  27. 27. Other Events Painting competition among the children will be arranged by Deputy Director PLF on 04.10.2014 at 11:00 a.m. in which students of prominent schools will participate. Prizes will be given to 1 st, 2nd and 3rd position holders. The shields and certificates will also be awarded to students.  
  28. 28. Painting Competitions
  29. 29. Painting Competitions
  30. 30. Other Events Teachers day will be organized by the Chief Librarian, Punjab Public Library in Iqbal Hall of QAL on 05.10.2014. Secretary, Archives & Libraries Department, Govt. of the Punjab will preside over the function. A number of teachers from various institutions will participate in the function. Director General Public Libraries Punjab, DPI, Schools, Govt of the Punjab,DG National Library of Pakistan, shall key speakers.  
  31. 31. World Teachers Day
  32. 32. Other Events  Launching ceremony of a book titled “kab raj kare gi khalq-e-khuda” written by a renowned journalist Mr. Saeed Aasi was held on 06.10.2013.
  33. 33. Book Launching ceremony
  34. 34. Other Events A colorful ceremony of recitation of National Anthem will be celebrated by the hundreds of children of various schools, families and staff in presence of, Federal Minister for Information & Broadcasting and, Director General (PL)/Secretary, BOG, QAL. A banner holding slogan of “Pakistan ke tamam buhranon ka hal,Kitab say Dosti” and balloons will be hoisted in the air. Participants will be served with juices and toffees.
  35. 35. National Anthem will be celebrated
  36. 36. COMMITTES AND THEIR FUNCTIONS  Fowling committees will be constituted to look after the affairs of the fair.  DGPL / Secretary, BOG, QAL  Chairman  Chief Librarian, Punjab Public Library  Member  Chief Librarian, QAL. Member  Director, DPL Member  Deputy Director, PLF Member  Senior Librarian, QAL Member  Sr. Librarian, PPL Member  Librarian Govt. Model Town, Library Member 
  37. 37. Book Fair Organizing Committee of QAL: Chief Librarian Senior Librarian Librarian Assistant Librarian Admin. Officer Computer Programmer Security Officer Care Teker Account Officer (Convener) Member Member Member Member Member Member Member Member
  38. 38. Responsibilities of the Committee Overall supervision and planning of the fair To make arrangements for inaugural ceremony To contact booksellers, publishers for participation in the fair. To invite literary figures to visit the book fair  To coordinate with Police and Bagh-e-Jinnah Administration for organizing book fair. To get sponsorship of different institutions.
  39. 39. Printing and Publicity Committee: Senior Librarian Librarian Library Assistant Incharge Audio visual Photo Graphic Library Attended (Convener) Member Member Member Member Member
  40. 40. Responsibilities            To print invitation letters, pads, banners, posters, streamers and other publicity material. To dispatch invitation letters and other publicity material. To publish news in the press and contact print, electronic and social media for coverage of the fair. Photography and video production of events. To prepare gifts / certificates/ souvenirs for staff and participating booksellers. Book launching ceremonies free of cost by the publishers and writers To recommend honoraria to poets Each booksellers shall contribute towards publicity material with QAL and his own monogram Any other duty assigned by Organizing Committee  
  41. 41. Transportation/Logistic Committee: Responsibilities  To arrange transport and pick & drop facility for VIP visitors To provide logistic support to staff in the arrangement of the fair.  Any other duty assigned by Organizing Committee
  42. 42. Refreshment and Catering Committee: Responsibilities   To arrange drinking water and refreshments for guests, participants of the events Refreshments/lunch for staff To arrange catering, furniture for stalls and other related things.  Any other duty assigned by Organizing Committee
  43. 43. Book Selection Coordination Committee: Responsibilities To coordinate with the Book Selection Committee and approved subject specialists for selection of books. To make lists of the selected books  To receive books and duplication checking  To Prepare lists of selected books  Prices verification  Negotiation with book sellers for maximum discounts  Minimum 20% discount shall be obtained  Any other duty assigned by Organizing Committee
  44. 44. Reception and Registration Committee: Responsibilities  Reception of booksellers and dignitaries.  Allotment of stalls To coordinate with Accounts Committee  To contact booksellers for registration of stalls.  To get remarks of visitors in the visitors’ book about the fair / library.  Any other duty assigned by Organizing Committee
  45. 45. Accounts Committee Responsibilities   Registration of participating booksellers To maintain record of receipts and expenditures  To receive stall charges from the participating booksellers and other institutions and individuals. To make payments to caterers with the approval of Chief Librarian  Any other duty assigned by Organizing Committee
  46. 46. Security/Cleanliness Committee Responsibilities To make security arrangements for the stalls 24 hours To make duty roster of/ Sanitary Workers security staff To contact Police department for security arrangements. To coordinate the security staff of Bagh-eJinnah regarding parking facilities to visitors.  Any other duty assigned by Organizing Committee
  47. 47. Electricity Committee Responsibilities To make arrangements for continuous supply of electricity.  To change over switch in load shedding.  To maintain continuous supply of electricity at each stall.  Any other duty assigned by Organizing Committee
  48. 48. Income & Expenditure Income from booking of 51 stalls (list attached) Rs.7,60,000/Expenditure (list attached) Rs.7,59,730/-
  49. 49. Press Coverage TV channels telecasted programs. Different newspapers published news and articles in their newspapers. Press clippings have been arranged and are available in the library.
  50. 50. Press Coverage
  51. 51. Book Fair Advertising advertising! Fliers and posters can be put up in local bookshops, libraries, community centers, and grocery stores about a month before the event, and again a day or two before your book fair is schedule to take place. Your fliers and posters should be classy and attractive, possibly incorporating some appropriate images from sites.
  52. 52. Book Fair Advertising They will need to include all of the relevant information people need to know about your event -- who it will benefit, why you're holding it, who's hosting it, when and where it will be held, etc.
  53. 53. Local Media & Print Media You may also want to contact your local media as a way of advertising your event. Place a notice or advertisement in your local paper's community calendar to let people in the community know about your book fair.
  54. 54. Local Media & Print Media Area radio stations may be willing to run public service announcements for you, so be sure to get in touch with them as well. Finally, prepare a press release, and send it to editors, reporters, book reviewers, education representatives. Book fairs can be complicated affairs, but with proper planning and a lot of hard work, they can be a great way to promote your library.
  55. 55. Benefits of Hosting a Book Fair Book fairs give children a motivation to read by offering them a wide selection of books to choose from that they can look at before they decide to buy. Our book fairs give them an even bigger selection because we get quality literature from many different publishers. They help raise money for the library and reading programs. This can greatly help if you, like many schools, have experienced a budget cut in your school library.
  56. 56. Benefits of Hosting a Book Fair They give parents and kids an opportunity to pick out and read books together. This increases the likelihood that they will want to continue reading. They give you the chance to instill a love of reading that lasts a lifetime. They give teachers a chance to see and buy books they might want for their classroom. We offer these teachers and students discounts during the book fair as well as after.
  57. 57. Thank You

×