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Information and Records Management in SharePoint (SharePoint Saturday 2014)

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Documents, documents and more documents. Most of us work in organisations that rely on documentation. But do we manage them? This interactive session aims to answer key Information and Records Management (IRM) questions related to SharePoint:
• What is IRM?
• Why is IRM important?
• How can SharePoint help with IRM?
• What other Microsoft technologies can help with your IRM strategy?
• How free tools can help with IRM?
• What third party tools are out there to help with IRM?
• The true cost of IRM?
Technologies covered:
• SharePoint 2013
• SharePoint Online
• Exchange 2013
• Exchange Online
• PowerShell
• OneDrive for Business

Published in: Technology
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Information and Records Management in SharePoint (SharePoint Saturday 2014)

  1. 1. Information and Records Management in SharePoint By Randy Perkins-Smart, BSc (Hons) MBCS CITP
  2. 2. http://www.nhs.uk/Conditions/Mastocytosis/Pages/Introduction.aspx https://mydonate.bt.com/fundraisers/spsuk14
  3. 3. Thank You Thank You to our sponsors! Slides: h t t p : / / r a p s . c c / S P SUK 1 4 Slides: h t t p : / / r a p s . c c / s p s u k 1 4
  4. 4. Randy Perkins-Smart  Twitter: @SharePointRandy  Email: Randy@Perkins-Smart.net  LinkedIn: LinkedIn.com/in/RandyPerkins  Blog: SharePointRandy.com Slides: h t t p : / / r a p s . c c / s p s u k 1 4
  5. 5. http://en.wikipedia.org/wiki/New7Wonders_of_the_World http://commons.wikimedia.org/wiki/File:Skyline_of_Dubai,_with_the_Burj_Khalifa_dominating.jpg
  6. 6. Data Structure Information Information Something of Significant Record
  7. 7. • Microsoft Office files • Audio • Video • Combination of content • Emails with Attachments • CAD documents • Business or legal criteria (read only) • Evidence of Business Transaction (electronic or physical) • Subject to legal or policy-driven retention, disposition, security or preservation rules. • Describers Digital Content for purposes of legal discovery • Encompasses broad range of types of content
  8. 8.                • • • • • • • • • • • • • • •
  9. 9. Nationality Caveat Security Descriptors UK Eyes Only Top secret Budget CANUKUS Eyes Only Secret Commercial AUSCANNZUKUS Confidential Honours Restricted Management Protect Medical Unclassified Personal Policy Staff Visits Source: http://en.wikipedia.org/wiki/Classified_information_in_the_United_Kingdom
  10. 10. Auto Classification / Tagging
  11. 11. eDiscovery and Search Tools
  12. 12. British Basketball League Cheshire Phoenix Durham Wildcats Glasgow Rocks Leeds Force Leicester Riders London Lions Manchester Giants Eagles Newcastle Plymouth University Raiders Sheffield Sharks Surrey United Worcester Wolves
  13. 13. National Basketball Association Eastern Conference Atlantic Boston Celtics Brooklyn Nets New York Knicks Philadelphia 76ers Toronto Raptors Central Chicago Bulls Cleveland Cavaliers Detroit Pistons Indiana Pacers Milwaukee Bucks Southeast Atlanta Hawks Charlotte Hornets Miami Heat Orlando Magic Washington Wizards Western Conference Northwest Denver Nuggets Minnesota Timberwolves Oklahoma City Thunder Portland Trail Blazers Utah Jazz Pacific Golden State Warriors Los Angeles Clippers Los Angeles Lakers Phoenix Suns Sacramento Kings Southwest Dallas Mavericks Houston Rockets Memphis Grizzlies New Orleans Pelicans San Antonio Spurs
  14. 14. Cheshire Phoenix Durham Wildcats Glasgow Rocks Leeds Force Leicester Riders London Lions Manchester Giants Eagles Newcastle Plymouth University Raiders Sheffield Sharks Surrey United Worcester Wolves
  15. 15. http://harmon.ie/solutions-record-management
  16. 16. http://www.automated-intelligence.com http://www.conceptsearching.com http://www.contentworker.com http://www.epona.com http://www.gimmal.com http://www.enableplc.com http://sai-innovations.com http://www.recordpoint.com.au http://www.autonomy.com/offerings/ediscovery/ http://technet.microsoft.com/en-us/ library/dd298021(v=exchg.150).aspx http://blogs.technet.com/b/exchange/archive/2012/09/26/in-place- e-discovery-and-in-place-hold-in-the-new-exchange.aspx http://blogs.technet.com/b/praveenkumar/archive/2013/07/19/sin gle-item-recovery-in-new-o365.aspx
  17. 17. Heartbleed & OpenSSL More details here: http://en.wikipedia.org/wiki/Heartbleed POODLEbleed Snowden
  18. 18. http://en.community.dell.com/dell-blogs/direct2dell/b/direct2dell/archive/2013/10/10/pci-and-cloud-q-amp-a-are-you-compliant.aspx
  19. 19. Compliance Tools
  20. 20. Demo Data Loss Prevention (DLP)
  21. 21. Data Loss Prevention (DLP)
  22. 22. Demo Information Rights Management (IRM)
  23. 23. Information Stores
  24. 24. http://www.viewdolabs.com/ http://www.adobe.com/uk/solutions/social-marketing. html https://engagor.com/
  25. 25. http://msdn.microsoft.com/en-us/library/office/hh967656%28v=office.14%29.aspx
  26. 26. http://en.wikipedia.org/wiki/2010_San_Bruno_pipeline_explosion https://www.usfa.fema.gov/data/library/subject_guides/sub_sanbruno.html http://extras.mnginteractive.com/live/media/site568/2010/0911/20100911_120051_sbfire5.jpg
  27. 27. Thank You Thank you to our sponsors! Slides: h t t p : / / r a p s . c c / S P SUK 1 4 Slides: h t t p : / / r a p s . c c / s p s u k 1 4

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