SharePoint Saturday Netherlands 2013 - SharePoint Online 2013 rules


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SharePoint Online 2013 has closed the gap with SharePoint 2013 On Premises a bit more! This presentation shows multiple great SharePoint Online 2013 features such as SkyDrive Pro, Apps, PowerShell support, Search and the new Project site for External Collaboration. The presentation ends with the main differences between Online and On Premises.

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  • BPOS: The first steps of SharePoint in the Cloud. The platform was perfect for creating simple collaboration Intranet portals. The team sites and DM features were perfect for these portals. Together with the ability to use Master Pages you were able to use the branding of your own business. The main downside was the absence of the Social features and a search engine that didn’t search over multiple site collections.Office 365: The online version of SharePoint 2010 arrived very late. More than a year after the on premises release. Social features were there together with Search able to look over multiple site collections. Main absence was FAST Search and Business Intelligence. In a later stage BCS came available. Office 365: Now we have SharePoint Online 2013 and the gap between on premises and online became even smaller.
  • Connect with Windows Explorer: This can be seen as the replacement or follow-up to SharePoint Workspace. The files from the My Site are accessible through Windows Explorer. You can upload files from your desktop and these are automatically synchronized with the My Site.Work offline: The connection with Windows Explorer results in the ability to work offline with your SharePoint Online My Site documents.7 GB: Every user gets 7 GB to store personal and shared documents. A great new solution/feature to move content from personal file shares to SkyDrive Pro. This can save companies a lot of money because external suppliers charge a lot of money for storing and hosting file shares.Folders are ok: Let your users apply folders. Its their personal environment and not a permanent collaboration environment. Easy to share: You don’t need to teach your end-users anymore how to break the permission inheritance from documents within their My Site. In SharePoint Online 2013 you can share a document with two clicks.Windows 8 App: Microsoft just released a Windows 8 app for accessing your SharePoint Online My Site documents through an app instead with Explorer. A great solution for your mobile devices.
  • App store: A public SP store with different apps for all sort of solutions. You need to connect your Office 365 account to Microsoft Live ID or use your own addressEnhance Business Process: Apps are created to enhance all sort of business processes. Such as the AvePoint workspace to enable a central location for all your meeting notes, decisions and tasks. This is a great replacement for the deprecated SharePoint Meeting Workspace sites.Compliment SharePoint features: The SharePoint workflow engine is very powerful but can be complex. With the Nintex app you can use an user friendly UI to create workflows.
  • You can use PowerShell to create site collection. I am doing that first because it takes a couple of minutes to complete:Connect-SPOService -Url -credential
  • 27 CMD: This isn’t much compared to the 700 available for on premises but it’s a start! Hopefully PowerShell for SharePoint Online is extended in upcoming updates.Global Administrators: Not every user or administrator is allowed to execute PowerShell commands. This is only possible for Global Administrators. Pick them wisely!Site Collection Management: The main purpose for PowerShell and SharePoint Online is Site Collection Management. You can create or delete site collections, user groups and add users to these groups.Staging: This makes staging in the cloud with multiple SharePoint Online tenants a bit easier because you can now automate the creation of your site collections.
  • Timeline:The task list is extended with a timeline overview. These enables a more flexible overview of all project tasks. The task list can also be connected to MS Project.Site Mailbox: Every project site gets one central mailbox. You can send e-mails to and from the mailbox. OneNote: Every project site comes with an integrated Notebook. Can be used for all your project notes. You can connect it to a local OneNote client such as Surface RT Tablet or Nokia Lumia 920.Newsfeed: Communicate with your project members and external partners. The local newsfeed is connected to the central My Site newsfeed.Document libraries: New features such as drag and drop, create new Office documents within the browser and edit managed metadata fields in the quick edit (datasheet view).External sharing: Invite external users without the need of assigning a license up to 10.000 users with M and E plans.
  • Beforeyou get startedthere are a couple important configurationdecisionstobe made.Sites or site collections: You have to decide to use 1 site collection per project or only 1 site collection and a sub site per project. See the next slides.Managed path: You can only create site collections with teams and sites as managed path. See the next slides.Enable IRM: To use Information Rights Management you need to enable it. Enable external sharing: You need to enable external sharing per site collection. See the next slides.
  • Thelimits per Office 365 subscription
  • You aren’t able to add new managed paths but can only use sites and teams in SharePoint Online.
  • You need to enable IRM in the Office 365 Administration Center. The second step is to enable it in the SharePoint Online configuration center. You are then able to configure IRM in every document library.
  • The Office 365 administrator needs to enable external sharing per site collection. You have to decide if you want to allow anonymous links.
  • The amount of external users allowed per Office 365 subscription.
  • The limitation of an external user:My Site: The external user won’t have a My SiteOther Office 365 Services: You cannot assign a Lync or Exchange license to an external userSite Mailbox: The external user cannot access the site mailbox.
  • New and improved: The previous version of SharePoint (2010) had two search Engines: Out-of-the-box SharePoint Search and FAST Search. The SharePoint 2013 search engine is rebuild with features from both search engines. Best of both worlds!Office en site preview: You can see a preview of Office documents and sites. This makes it easier to decide if this is the document you are looking for. For example, you can browse through a PowerPoint presentation. Even the animations are preserved. It’s a miniature version of the presentation.Query Rules: A new feature within SharePoint Online 2013. By using Query Rules you can change the ranking and display of your Search results. For example, your company has a lot of PowerPoint presentations and everyone calls these decks. You can create a query rules that responds to the word decks in a search query and only shows PowerPoint presentations instead of other results.Search scopes: There is a scope called Conversations that shows all the newsfeed and community site activity.Graphical Refiners: There is a default graphical refiner for modified and created. This is a bar with a slider. Easy to use for end-users. You can create display templates to create new graphical refiners.More control: In general you have more control. There is a search section in the SharePoint Administration Center. This wasn’t available in the 2010 version.
  • Mobile support: Apps for tablets and without the need of Silverlight it’s a lot easier to access document libraries. You can also create master pages for mobile devices with device channels.eDisovery: Extended Record Management capabilitiesWorkflow: Workflow supports stages, loops and HTTP requests. SPD2013 contains a visual designer for perhaps power users.Video Asset Management: With the 2GB upload you are now able to upload high resolution videos in SharePoint Online.
  • Full Trust Solutions: This limits your choice in custom development to Sandbox Solutions and Apps.BCS: You aren’t able to use all the same options/features as SharePoint on premises.WCM: Office 365 comes with a special template/site collection for SharePoint Public Facing sites. This limits the WCM features in SP Online such as friendly URL’s, Cross Site Publishing.PPS: Not available to create advanced BI SolutionsSearch control and index:SharePoint Online targets between 15 minutes and an hour for the time between upload and availability in search results (also referred to as ‘index freshness’). In cases of heavy environment use, this time can grow to up to six hours. You aren’t able to change these settings or create custom development solutions to the Search indexServer Settings: Not able to launch timer jobs for example.
  • SharePoint Saturday Netherlands 2013 - SharePoint Online 2013 rules

    1. 1. SharePoint Online 2013 Rules!
    2. 2. SharePoint Online 2013 Rules???
    3. 3. Talking points
    4. 4. Who is Jasper Oosterveld?
    5. 5. Work and the SharePoint Community
    6. 6. Goal of the session
    7. 7. History
    8. 8. What about Social?
    9. 9. SkyDrive Pro
    10. 10. SharePoint Apps
    11. 11. AvePoint Meetings App
    12. 12. Nintex Workflow App
    13. 13. AvePoint Meetings App
    14. 14. AvePoint Meetings App
    15. 15. PowerShell
    16. 16. PowerShell
    17. 17. Extranet project portal
    18. 18. Extranet project portal
    19. 19. Sub sites or site collections 1 site collection 20 site collections 3000 site collection
    20. 20. Managed path
    21. 21. Enable IRM
    22. 22. Enable external sharing
    23. 23. Amount of external users 10.000
    24. 24. Limitations external users
    25. 25. Time check!
    26. 26. Search in SharePoint Online 2013
    27. 27. Loads more cool features
    28. 28. SharePoint Online 2013 Rules!!!
    29. 29. But…..
    30. 30. Online or On Premises?
    31. 31. Questions & Contact m veld asper
    32. 32. Resources What is SkyDrive Pro by Benjamin Niaulin SkyDrive Pro client for Windows Restrictions and limitations related to syncing SharePoint libraries to your computer with SkyDrive Pro limitations-related-to-syncing-sharepoint-libraries-to-your-computer-with-skydrive-pro.aspx SharePoint Online Management Shell PowerShell cmdlets PowerShell Command Builder us/Office/media/WindowsPowerShell/WindowsPowerShellCommandBuilder.html
    33. 33. Resources Office 365 Wave 15 upgrade Office 365 SharePoint Plans differences SharePoint Online TechNet Yammer and SharePoint roadmap-update.aspx SharePoint Online: software boundaries and limits Manage external sharing for your SharePoint online environment Share sites or documents with people outside your organization SharePoint Online Search Administration administration-overview-HA103728204.aspx
    34. 34. THANK YOU