SharePoint Saturday Belgium - Search in SharePoint 2013 - Whats new and improved


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My presentation about SharePoint 2013 Search What's new and improved for SP Saturday Belgium.

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  • Query suggestions
    Consists out of Pre and Post query suggestions.
    Pre Query: List of searches performed by all users and personal search favorites
    Post Query: Search results you clicked a minimum of two times
    Document and Site Preview
    Preview of Office and PDF documents are shown in a preview dialogue. This is also available for sites.
    Graphical refiners
    The refinement panel is extended with graphical refiners to enhance user adoption of search.
    New and improved scopes
    The people scope got extended and there are two new scopes: Conversations and Videos.
  • People make mistakes entering their search queries. You have now more control in guiding them to the right query. There are two modes available for this features. By default the dynamic mode is activated. A term has to be included in at least 50 documents. You can switch the static mode to control the terms yourself. This requires a PowerShell script. The last slide of the presentation contains the link to the solution. When you are in static mode you can use the term store to add terms in the exclusion or inclusion list.
  • Every document library contains an integrated search bar. A great feature to find the right document when the library contains thousands of documents.
  • Query Rules are rules you create to improve search results by manipulating the display and ranking of these search results. For example: Your company has a lot of PowerPoint presentations. Everyone calls these decks. By creating a query rule that looks at the word decks you can show only PowerPoint presentations in a result block after a query has been launched with the word decks.

    Another example can be to configure a query rule that recognizes the word proposal. The search results only show Word documents from a content type called project proposal.
  • Promoted Results are the replacements of Best Bets in the previous SharePoint version. You can guide users to an external or internal location.
  • When a user issues a query, the search system associates the query with a result source to provide search results. You can create additional result sources. For example to the web or a specific site or site collection.
  • These two pictures show the real world experience. The users can see results from an on premises SharePoint portal in Online and vice versa. This is only accessible through the result block. By clicking at Show More the other portal (online or on premises) will open.
  • Search has really improved in SharePoint Online 2013. The following features are available:

    Result Previews
    Site and Office
    Office Web Apps is also needed
    New and improved scopes
    People and content authored by and conversations and video
    Graphical Refiners
    Query Rules
    Continuous Crawl
    Guarantees quicker availability of content in search results
    Managed and crawled properties for search scopes
  • The following features aren’t available yet:

    Content Search Web Part
    Results Web Part should be able to do a lot of the same features. Not sure what the main differences are.
    Control Crawl Process
    You don’t have any control to start an incremental or full crawl. The previous Office 365 launches an incremental crawl every 5 minutes and 1 full crawl per day.
    Extensible content processing
    Developers can call out to an external content enrichment web service to change the managed properties of crawled items before they are indexed.
    Tunable Relevancy
    The search system has strong built-in relevant that will automatically improve over time. In addition, many tools can be used to manually tune the relevancy to match content and to create specific search experiences for an organization
  • There are three important facts to remember before diving into search:

    Office Preview
    You need an Office Web Apps Server to enable Office previews.
    Pictures in asset library
    Pictures within an asset library aren’t displayed as picture preview but as item. Steve the Man also has a solution for this problem.
  • SharePoint Saturday Belgium - Search in SharePoint 2013 - Whats new and improved

    1. 1. Search in SharePoint 2013 – What’s new and improved #spsbe05 Jasper Oosterveld
    2. 2. Thanks to our Sponsors Platinum Gold Silver
    3. 3. Talking points
    4. 4. About me @SharePTJasper
    5. 5. Session objective
    6. 6. Are you a SharePoint search n00b?
    7. 7. Architecture
    8. 8. New & improved search results
    9. 9. Did you mean?
    10. 10. Document libraries
    11. 11. Demo time!
    12. 12. Query rules
    13. 13. Promoted Result
    14. 14. Result sources
    15. 15. Demo time!
    16. 16. Hybrid Search
    17. 17. New in SPO 2013
    18. 18. Limitations SPO 2013
    19. 19. Important
    20. 20. Resources The Essential Guide to Enterprise Search in SharePoint 2013 Enterprise-Search-Guide.pdf Query spelling inclusions for the masses for-the-masses/ Office 365 SharePoint Plans differences Plan to transform queries and order results in SharePoint 2013 library/jj219620(v=office.15).aspx Query variables in SharePoint Server 2013
    21. 21. Questions?