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SharePoint Online - Friend or Foe

This is an important question many customers ask themselves. Microsoft is heavily promoting their Cloud services with SharePoint Online as their showpiece. The SharePoint Online platform did mature over the years and has become a worthy and realistic replacement for SharePoint On-Premises. SharePoint Online offers Intranet and Extranet business solutions and contains the latest SharePoint features. Although this sounds great, many customers aren’t sure and are hesitant of the Cloud. What they really wonder: is SharePoint Online a friend or a foe?

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SharePoint Online - Friend or Foe

  1. 1. Jasper Oosterveld Sparked SharePoint Online: Friend or Foe?
  2. 2. Introduction
  3. 3. Work & Community
  4. 4. Share Conference | 4 SharePoint Online general benefits
  5. 5. Friend? or Foe?
  6. 6. • Workloads suitable for SharePoint Online • Recognize and overcome SharePoint Online challenges • The main differences with SharePoint On-Premises Share Conference | 6 What I’ll Cover
  7. 7. Let’s see some hands
  8. 8. Let’s go back in time
  9. 9. BPOS aka SharePoint 2007 “light”
  10. 10. That’s why its SharePoint 2007 “light”
  11. 11. Goodbye BPOS and welcome Office 365
  12. 12. Many changes but was it enough?
  13. 13. Here we are: SharePoint Online 2013!
  14. 14. Suitable workloads for SharePoint Online
  15. 15. Business scenario’s ready for the Cloud
  16. 16. Personal storage
  17. 17. Share Conference | 17 Demo
  18. 18. Share Conference | 18 Overview of your personal documents
  19. 19. Share Conference | 19 Documents you are following
  20. 20. Share Conference | 20 Documents shared with you
  21. 21. Inline controls
  22. 22. Site folders
  23. 23. Site folders
  24. 24. Integration with Explorer
  25. 25. Share documents with iPad App
  26. 26. Share documents with iPad App
  27. 27. Edit in Word App for iPad
  28. 28. Edit in Word App for iPad
  29. 29. Create new Word documents
  30. 30. Create new Word documents
  31. 31. Save to OneDrive for Business
  32. 32. Directly available!
  33. 33. OneDrive for Business challenges
  34. 34. New features on its way
  35. 35. Smart Search
  36. 36. Yammer discussions
  37. 37. Friendly URL http://contoso.onedrive.com https://contoso- my.sharepoint.com/personal/garthf_contoso_onmicrosoft_com Unfriendly  Friendly 
  38. 38. Customer Project Portal
  39. 39. Stop!
  40. 40. Best of both worlds
  41. 41. Why SharePoint Online?
  42. 42. SharePoint Online Project site
  43. 43. Why use Yammer?
  44. 44. Yammer features
  45. 45. Share Conference | 45 Demo
  46. 46. Create a project site
  47. 47. Create a project site
  48. 48. Share sites with all internal employees with read permissions
  49. 49. Project members in members group
  50. 50. Create a separate group for external members
  51. 51. Assign permissions to external members
  52. 52. Install the SharePoint Yammer app
  53. 53. Add to SharePoint site
  54. 54. Sign and connect to your profile
  55. 55. Choose the Group feed
  56. 56. Enter the Group ID
  57. 57. Get the ID from the URL
  58. 58. Yammer Group connect to SharePoint
  59. 59. Project leader assigns project tasks
  60. 60. Get a clear overview of all the important tasks
  61. 61. Connect the project calendar to your Outlook client
  62. 62. Example project site
  63. 63. Centrally stored project documents
  64. 64. Select a document to share
  65. 65. Invite an external project member
  66. 66. Access request sent to site owners
  67. 67. E-mail received to approve/decline sharing request
  68. 68. View access request
  69. 69. Approve or decline request
  70. 70. Start a dialogue before approving
  71. 71. External person can log in
  72. 72. Connect to Live ID and sign in
  73. 73. Open in the browser
  74. 74. Edit in Word Online
  75. 75. External person requests access
  76. 76. Dialogue between external person and owner
  77. 77. Assign to external members group
  78. 78. Owner receives an e-mail
  79. 79. View access request
  80. 80. Post document to Yammer
  81. 81. Collaborate about the document
  82. 82. Invite external person to Yammer
  83. 83. External person receives invitation
  84. 84. External person able to Connect & Collaborate
  85. 85. Connect & Collaborate
  86. 86. Connect non live ID e-mail address
  87. 87. Connect non live ID e-mail address
  88. 88. Connect non live ID e-mail address
  89. 89. Connect non live ID e-mail address
  90. 90. New features on its way!
  91. 91. Office 365 groups?
  92. 92. Project Portal challenges
  93. 93. Information architecture: Document Management
  94. 94. Information architecture: SharePoint customer site structure
  95. 95. Security: Sharing administration panel
  96. 96. Security: Sharing administration panel
  97. 97. Security: Sharing administration panel
  98. 98. Security: Sharing administration panel
  99. 99. Security: Sharing administration panel
  100. 100. Security: Mobile devices
  101. 101. Security: Offline content
  102. 102. Intranet Portal
  103. 103. Challenges
  104. 104. Office 365…full steam ahead!
  105. 105. Azure AD Password Sync. Office Online real-time co-authoring The New Office Improved Sharing Emails Office 365 Adapter Embedded Images PDFs in Word Online Updated Lync mobile clients OneNote for iPhone and Android phones Q&A manager Power Map for Excel Directory Sync Max Objects Auto Increase Windows Azure Active Authentication DirSync Scoping and Filtering Exchange Online Inactive Mailboxes PDF support for SharePoint Online Lync Online Integrated Reporting Office Online Update Windows Azure Active Directory Sync Tool-update Admin Add Retention policy and tag management Office 365 SSO with SAML 2.0 Identity Providers Exchange Online Address Book Policies Excel Online update SharePoint Newsfeed App for Windows 8 Lync meeting scheduling from OWA Exchange Online Archiving add- on Rights Management Services OneNote for iPad New features since 2013…wow! SharePoint Online Platform Improvements IM mute EXO: 50 GB Mailboxes Exchange group naming policy Directory Sync Max Objects Auto Increase New SharePoint Workflows Yammer basic integration Encrypted Data Project codename “GeoFlow” preview for Excel Directory Sync Max Objects Auto Increase Office 365 Admin Mobile App OneDrive for Business Sync for Windows Lync Online Remote PowerShell Lync mobile clients Office Mobile for iPhone & Android phones Go Daddy Integration OWA for iPhone & OWA for iPad Lync and SharePoint Service Reporting Connecting Skype & Lync OneDrive for Business apps for Windows 8 & iOS Message Center Shared with Me 50 GB mailbox Office 365 Switch Plans OneDrive for Business Storage increase Lync Online Q&A manager
  106. 106. Challenge: Release cycle
  107. 107. Functionality updates Platform updates Release cycle: Type of updates
  108. 108. Release cycle: Improvements
  109. 109. Release cycle: Message center
  110. 110. Release cycle: Message center
  111. 111. Release cycle: First release
  112. 112. Release cycle: First release
  113. 113. Release cycle: NDA preview
  114. 114. Release cycle: Public roadmap
  115. 115. Release cycle: Update process
  116. 116. Share Conference | 116 Release cycle: Communications
  117. 117. Release cycle: Be patient
  118. 118. Challenge: Staging & Life cycle management
  119. 119. Staging & Life cycle management: Use one tenant?
  120. 120. Staging & Life cycle management: Deployment
  121. 121. Challenge: Hybrid
  122. 122. Hybrid: Integration limited to…
  123. 123. Hybrid: Search
  124. 124. Hybrid: Managed Metadata
  125. 125. Hybrid: User Profile Service
  126. 126. Hybrid: Content Type Hub
  127. 127. Hybrid: Requires an investment
  128. 128. Hybrid: Minor improvements
  129. 129. Challenge: Identity Management
  130. 130. Identity Management: Options
  131. 131. Challenge: Governance
  132. 132. SharePoint On Premises versus SharePoint Online
  133. 133. The winner is?
  134. 134. SharePoint Online/Office 365 is the future
  135. 135. SharePoint Online/Office 365 is the future
  136. 136. SharePoint Online/Office 365 is the future
  137. 137. Friend or Foe?
  138. 138. • SharePoint Online is a suitable option for certain workloads • Create a SharePoint Governance structure to “control” the impact of SharePoint Online changes • Office 365 is the future for SharePoint innovation / new features • Review your business requirements before making a decision between the Cloud or on premises Share Conference | 138 Key Points to Take Home
  139. 139. jasperoosterveld@hotmail.com www.jasperoosterveld.com www.linkedin.com/in/jasperoosterveld www.facebook.com/sharepointjasper @SharePTJasper
  140. 140. Resources OneDrive plans & pricing OneDrive official blog One place for all your work files - introducing OneDrive for Business OneDrive for Business updates web user experience File and Folder Considerations with OneDrive for Business One-Way Outbound Hybrid Search Step-by-Step and OneDrive for Business SharePoint Online: software boundaries and limits What is Windows Azure Rights Management? Manage external sharing for your SharePoint online environment Share sites or documents with people outside your organization Windows PowerShell for SharePoint Online ADFS VS DIRSYNC WITH PASSWORD SYNC: THE USER EXPERIENCE Implementing Office 365: Password Sync vs. ADFS
  141. 141. Resources Drag and drop requirements & limitations SP24 - SharePoint Online vs On-Premises vs Hosted - Making the Right Choice Pre-Release Programs Hybrid for SharePoint Server 2013 SharePoint Hybrid, what you do and don’t get Hybrid SharePoint Environments with Office 365 Office 365 Demo Request permission as external user Office 365, SharePoint Online and SharePoint 2013 On-Prem Feature Matrix File Migration for SharePoint Online & OneDrive for Business Information Protection and Control (IPC) in Office 365 with Microsoft Rights Management service (RMS) whitepaper Yammer brings conversations to your OneDrive and SharePoint Online files

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