Distributed Retrospectives<br />
Today’s Objectives…<br />Learn about Distributed Retrospectives<br />Learn about team structure and location in planning<b...
About the Speaker…<br />
My craziest retrospective?<br />
Questions?<br />Who has facilitated a retrospective before?<br />Who has been involved in a distributed retrospective?<br />
Why Distributed? <br />Economical<br />Location of people<br />Regions specialize in skill areas<br />Easier for people to...
Why do Retrospectives?<br />Regardless of where people are, they are still part of the team.<br />Regardless of where peop...
Dos<br />Understand your audience<br />Trust your team<br />Use technology<br />See each other<br />Be creative<br />Commu...
Common Problems<br />One group dominates<br />Location specific issues<br />Ignore content<br />Distribution amplifies pro...
Cultural Factors<br />When teams are split geographically, they are often also split culturally and this split can manifes...
For Example…<br />
Cultural Disconnect…<br />
Team A: Before Retrospective<br />Sent materials ahead of time<br />Sent activities ahead of time<br />Team practiced what...
Team A: During Retrospective<br />Picked a scribe<br />Encouraged equal participation <br />Use of video<br />Used technol...
Team A: After Retrospective<br />Send out notes and set up time to clarify<br />Set up video feed<br />Moved documentation...
Three Key Areas<br />What is done before the retrospective: preparation.<br />What is done during the retrospective.<br />...
Three Key Areas<br />What is done before the retrospective: preparation.<br />What is done during the retrospective.<br />...
Part 1: Preparation for a Distributed Retrospective<br />
What is the Objective?<br />What are you trying to achieve?<br />
What is the Team Structure?<br />How you run a distributed retrospective depends on where the team is located and how the ...
Where is your team located?<br />You also need to consider the location of the team. For example…<br />Located in the same...
Possible Strategies… One Group Retro<br />The whole team is involved in the retrospective. <br />
Possible Strategies… Separate<br />Have two independent retrospectives and have a short “sharing” retrospective.<br />Divi...
Possible Strategies… Parallel<br />A facilitator in each location runs the retrospective in parallel (with video on and mi...
Possible Strategies…Time-Boxed<br />Plan short activities.<br />Time box the activities to keep the team focused. <br />
Possible Strategies… Issue Triggered<br />What if the team considered not having retrospectives at a dedicated time (e.g. ...
The Activity<br />
Activity: Before the Retrospective<br />You are going to plan and prepare for a distributed retrospective. This is Part 1....
Part 1: Instructions<br />Break into groups of 8 people. <br />Choose which of the 5 scenarios you would like to do.<br />...
Part 2: Activities and Mechanics<br />
Supporting the Objective<br />What are some of the objectives for the retrospectives in the room?<br />
Traditional Activities<br />
Art Gallery<br />
Photo Sharing<br />
Photoshop Ping Pong/Tennis<br />
Three Color Vote<br />
Appreciative Exercise<br />
Online Games<br />
Tools and Mechanics: Online Games<br />For activities that require card gathering (e.g. helps/hinders, anchors/balloons, h...
Twiddla (twiddla.com)<br />
Innovation Games (innovationgames.com)<br />
Card Meeting (cardmeeting.com)<br />
Edistorm (edistorm.com)<br />
Cacoo (cacoo.com)<br />
Tools and Mechanics: Video<br />How are you going to communicate during the retrospective?<br />
Video<br />
Skype<br />
Google Video<br />
ooVoo<br />
Vidyo<br />
Capturing Ideas<br />
Tools and Mechanics: Capturing Ideas<br />For capturing information during the retrospective.<br />
Webex (webex.com)<br />
Google Docs (google.com)<br />
Basecamp (basecamphq.com)<br />
Mind Meister (mindmeister.com)<br />
Bubbl.us (bubbl.us)<br />
Activity: During the Retrospective<br />You are going to plan activities and logistics that support the objective and team...
Part 2: Instructions<br />Determine activities that support your objective?<br />Determine what materials you can send ahe...
Part 3: Sharing<br />
Activity: Sharing the Retrospective<br />Share your retrospective and learnings with the people in the room.<br />You have...
Distributed Retrospectives
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Distributed Retrospectives

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Distributed Retrospectives talk done for Agile Brazil, June 2011.

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  • Hey have you seen Retrium (www.retrium.com)? It's a tool created specifically for agile retrospectives. In one click, you pick a facilitation technique (like Start Stop Continue or Mad Sad Glad), send the link to your teammates, and you're off to the races :) It even includes private brainstorming, affinity theming, dot voting, and prioritized discussion. Would love to hear your thoughts!
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  • Hi - I've been working on a online web application to help teams run distributed agile retrospective activities - GroupMap http://www.groupmap.com/agile-retrospectives . We'd appreciate your thoughts or if you'd like to give it a try. Thanks
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  • AntipatternsOur focus is to help you envision the first beta of the business concept as quickly as you can and then understand what it will take to get the software into liveWe’ll bring our experience designers, business analysts and technicians together to help you envision the concept in 1-3 weeksWe call this EnvisioningWe’ll then bring this team plus project managers and QA in to do some technical spiking, some lightweight design and to estimate the first releaseWe call this an InceptionWe will integrate the experience designers with the delivery teams to continuously design, get feedback through showcases, multi-variant testing etc. and continuously improve the product being delivered- We call this Continuous DesignAnd we combine the holistic agile delivery – both at the project management level (utilising techniques such as Scrum) and at the practitioner level (utilising techniques such as Extreme Programming) – with the newer “last mile” techniques coming out of the DevOps movement to get high quality software into production as quickly as possibleWe call this Continuous DeliveryWhen you combine the Continuous Design with the Continuous Delivery you enable completely new possibilities for business people. Avoiding spending months trying to think through how to “get it right” but getting something out there quickly, starting to derive some value, adapting to customer needs and reactions and continuously improving to deliver more and more benefit as you evolve.
  • Why distributed? How does this happen?
  • My craziest distributed project?
  • My craziest distributed project?
  • Why distributed? How does this happen?
  • Why distributed? How does this happen?
  • AntipatternsOur focus is to help you envision the first beta of the business concept as quickly as you can and then understand what it will take to get the software into liveWe’ll bring our experience designers, business analysts and technicians together to help you envision the concept in 1-3 weeksWe call this EnvisioningWe’ll then bring this team plus project managers and QA in to do some technical spiking, some lightweight design and to estimate the first releaseWe call this an InceptionWe will integrate the experience designers with the delivery teams to continuously design, get feedback through showcases, multi-variant testing etc. and continuously improve the product being delivered- We call this Continuous DesignAnd we combine the holistic agile delivery – both at the project management level (utilising techniques such as Scrum) and at the practitioner level (utilising techniques such as Extreme Programming) – with the newer “last mile” techniques coming out of the DevOps movement to get high quality software into production as quickly as possibleWe call this Continuous DeliveryWhen you combine the Continuous Design with the Continuous Delivery you enable completely new possibilities for business people. Avoiding spending months trying to think through how to “get it right” but getting something out there quickly, starting to derive some value, adapting to customer needs and reactions and continuously improving to deliver more and more benefit as you evolve.
  • My craziest distributed project?
  • My craziest distributed project?
  • My craziest distributed project?
  • Collaborative Tools
  • Collaborative Tools
  • Collaborative Tools
  • Distributed Retrospectives

    1. 1. Distributed Retrospectives<br />
    2. 2. Today’s Objectives…<br />Learn about Distributed Retrospectives<br />Learn about team structure and location in planning<br />Learn strategies for setting up a distributed retrospective<br />Learn about various activities and tools<br />Plan a Distributed Retrospective<br />
    3. 3. About the Speaker…<br />
    4. 4. My craziest retrospective?<br />
    5. 5.
    6. 6. Questions?<br />Who has facilitated a retrospective before?<br />Who has been involved in a distributed retrospective?<br />
    7. 7. Why Distributed? <br />Economical<br />Location of people<br />Regions specialize in skill areas<br />Easier for people to collaborate from a distance<br />Diverse teams<br />
    8. 8. Why do Retrospectives?<br />Regardless of where people are, they are still part of the team.<br />Regardless of where people are, the team still needs to communicate.<br />Retrospectives make teams better.<br />Resolve issues.<br />
    9. 9. Dos<br />Understand your audience<br />Trust your team<br />Use technology<br />See each other<br />Be creative<br />Communicate<br />
    10. 10. Common Problems<br />One group dominates<br />Location specific issues<br />Ignore content<br />Distribution amplifies problems<br />
    11. 11. Cultural Factors<br />When teams are split geographically, they are often also split culturally and this split can manifest itself in many ways.  <br />
    12. 12. For Example…<br />
    13. 13.
    14. 14. Cultural Disconnect…<br />
    15. 15. Team A: Before Retrospective<br />Sent materials ahead of time<br />Sent activities ahead of time<br />Team practiced what to say<br />Explained situation<br />
    16. 16. Team A: During Retrospective<br />Picked a scribe<br />Encouraged equal participation <br />Use of video<br />Used technology to gather thoughts and views<br />Had two facilitators<br />
    17. 17. Team A: After Retrospective<br />Send out notes and set up time to clarify<br />Set up video feed<br />Moved documentation online<br />Set up more retrospectives<br />
    18. 18.
    19. 19. Three Key Areas<br />What is done before the retrospective: preparation.<br />What is done during the retrospective.<br />What is done after the retrospective.<br />
    20. 20. Three Key Areas<br />What is done before the retrospective: preparation.<br />What is done during the retrospective.<br />What is done after the retrospective.<br />
    21. 21. Part 1: Preparation for a Distributed Retrospective<br />
    22. 22. What is the Objective?<br />What are you trying to achieve?<br />
    23. 23. What is the Team Structure?<br />How you run a distributed retrospective depends on where the team is located and how the team is structured. For example… <br />Two large teams separated geographically<br />One large team and a individual stragglers<br />A fully distributed team (everyone works in different locations)<br />Numerous smaller teams<br />
    24. 24. Where is your team located?<br />You also need to consider the location of the team. For example…<br />Located in the same country<br />Located in different countries<br />People in different time zones<br />People speaking multiple languages<br />
    25. 25. Possible Strategies… One Group Retro<br />The whole team is involved in the retrospective. <br />
    26. 26. Possible Strategies… Separate<br />Have two independent retrospectives and have a short “sharing” retrospective.<br />Divide and conquer<br />
    27. 27. Possible Strategies… Parallel<br />A facilitator in each location runs the retrospective in parallel (with video on and microphone muted).<br />At points the two teams synch to compare findings. <br />
    28. 28. Possible Strategies…Time-Boxed<br />Plan short activities.<br />Time box the activities to keep the team focused. <br />
    29. 29. Possible Strategies… Issue Triggered<br />What if the team considered not having retrospectives at a dedicated time (e.g. at the end of each iteration)? <br />Run an issue triggered retrospective. <br />
    30. 30. The Activity<br />
    31. 31. Activity: Before the Retrospective<br />You are going to plan and prepare for a distributed retrospective. This is Part 1. <br />
    32. 32. Part 1: Instructions<br />Break into groups of 8 people. <br />Choose which of the 5 scenarios you would like to do.<br />Determine the objective of your chosen retrospective.<br />Determine the strategy you would like to use (or create one!)<br />Determine logistics you will need to plan for.<br />You have 30 minutes.<br />
    33. 33. Part 2: Activities and Mechanics<br />
    34. 34. Supporting the Objective<br />What are some of the objectives for the retrospectives in the room?<br />
    35. 35. Traditional Activities<br />
    36. 36. Art Gallery<br />
    37. 37. Photo Sharing<br />
    38. 38. Photoshop Ping Pong/Tennis<br />
    39. 39. Three Color Vote<br />
    40. 40. Appreciative Exercise<br />
    41. 41. Online Games<br />
    42. 42. Tools and Mechanics: Online Games<br />For activities that require card gathering (e.g. helps/hinders, anchors/balloons, hopes/fears, and moving forward) you can use online tools.<br />
    43. 43. Twiddla (twiddla.com)<br />
    44. 44. Innovation Games (innovationgames.com)<br />
    45. 45. Card Meeting (cardmeeting.com)<br />
    46. 46. Edistorm (edistorm.com)<br />
    47. 47. Cacoo (cacoo.com)<br />
    48. 48. Tools and Mechanics: Video<br />How are you going to communicate during the retrospective?<br />
    49. 49. Video<br />
    50. 50. Skype<br />
    51. 51. Google Video<br />
    52. 52. ooVoo<br />
    53. 53. Vidyo<br />
    54. 54. Capturing Ideas<br />
    55. 55. Tools and Mechanics: Capturing Ideas<br />For capturing information during the retrospective.<br />
    56. 56. Webex (webex.com)<br />
    57. 57. Google Docs (google.com)<br />
    58. 58. Basecamp (basecamphq.com)<br />
    59. 59. Mind Meister (mindmeister.com)<br />
    60. 60. Bubbl.us (bubbl.us)<br />
    61. 61. Activity: During the Retrospective<br />You are going to plan activities and logistics that support the objective and team. This is Part 2. <br />
    62. 62. Part 2: Instructions<br />Determine activities that support your objective?<br />Determine what materials you can send ahead of time.<br />Determine how to communicate.<br />Determine how to capture information during the retrospective. Who is the scribe?<br />You have 30 minutes.<br />
    63. 63. Part 3: Sharing<br />
    64. 64. Activity: Sharing the Retrospective<br />Share your retrospective and learnings with the people in the room.<br />You have 2-minutes to prepare what to say and who will say it.<br />Each team will present to the group.<br />

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