Free Organization & Communication Tools


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Slides from 30 minute round table discussion of free tools to organize and communicate.

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Free Organization & Communication Tools

  1. 1. Free Organization and Communication Software Anyone Can Use<br />Presenter: Shana Ellison<br />2011 Effective Education Partnerships Conference<br />
  2. 2. Introduction to free technology tools<br /><ul><li>Technology & the business of technology are continuously evolving.
  3. 3. Tools appear and shift in the market at hyper speed. Some stay for many years, others…well, don’t get attached to any free tools!
  4. 4. Often tools improve vastly over time.
  5. 5. These might not be the besttools…but they’re FREE!</li></ul>Why are they free:<br />Beta testing (<br />Enticing new customers (<br />Open Source or Shareware (<br />Business model (<br />2011 Effective Education Partnerships Conference <br />
  6. 6.<br />2011 Effective Education Partnerships Conference <br />
  7. 7.<br />Documents<br />Spreadsheets<br />Presentations<br />Drawings<br />Forms<br />Create and share your work online with Google Docs<br />Upload your files from your desktop: It's easy to get started and it's free!Access anywhere: Edit and view your docs from any computer or smart phone.Share your work: Real-time collaboration means work gets done more quickly.<br />2011 Effective Education Partnerships Conference <br />
  8. 8.<br />Share your schedule<br />Mobile app and syncing with mobile phone build-in calendar<br />Event reminders - sound, e-mail or text message<br />Send invitations and track RSVPs<br />Sync with your desktop applications, ex MS Outlook<br />Work offline view calendar wherever you are<br />2011 Effective Education Partnerships Conference <br />
  9. 9.<br />Easily schedule:<br />Meals <br />Errands <br />Housework <br />Rides <br />Visits <br />Yardwork<br />Any need <br />For:<br />New Moms <br />Cancer Patients <br />Alzheimers<br />Surgery <br />Respite Care <br />By:<br />Churches <br />Friends <br />Support Groups <br />Extended Family <br />Bible Study Groups <br />Co-workers <br />Neighbors <br />CareCalendar is a web based system to organize meals and other help for families during a time of illness or life changing event, such as the birth of a baby or death of a family member. It can also be used for long term situations, including homebound and caregiver respite care needs. <br />2011 Effective Education Partnerships Conference <br />
  10. 10.<br />Yelp is an online urban city guide<br />Find and write reviews for services and vendors<br />Reviews are written by individuals/ ‘peers’<br />You must register<br />You can drill down by establishment or by reviewer<br />You can create a trusted social network by inviting friends or ‘following’ certain reviewers<br />You can share reviews on Facebook<br />2011 Effective Education Partnerships Conference <br />
  11. 11.<br />See all of your accounts in one place<br />Auto-categorizes transactions<br />Alerts for low balance and bill reminders<br />Free mobile app for on-the-go viewing<br />Set budgets an financial goals, then track your progress<br />Monthly e-mails with goal progress and free advice<br />Mint brings all your financial accounts together online, automatically categorizes your transactions, lets you set budgets & helps you achieve your savings goals.<br />2011 Effective Education Partnerships Conference <br />
  12. 12.<br />Know where you stand<br />What you owe and what you’re due<br />Drill down for detailsView by friend money and stuff that’s due between you<br />Bill Allocation<br />If someone covered dinner or the electric bill, this split - evenly or <br /> exact amounts.<br />Settle UpUse their online payment service<br />Use texts to create entries<br />Create a library of books and other possessions<br />BillMonk helps you avoid the awkwardness of borrowing and sharing. We track the debts that might otherwise be forgotten, and we do the cumbersome money-math.<br />2011 Effective Education Partnerships Conference <br />
  13. 13.<br />Propose times<br />Review responses<br />Confirm a time<br />Communicate<br />2011 Effective Education Partnerships Conference <br />
  14. 14. www.Skype .com<br />FREE Skype-to-Skype:<br />Calls to anywhere in the world<br />Conference calls<br />Talk face-to-face with live video<br />Instant messaging<br />Send files<br />For a fee:<br />Call mobiles & landlines (Skype out)<br />Conference calls with people on phones<br />Long distance calls from your phone<br />Group video conferencing<br />SMS<br />2011 Effective Education Partnerships Conference <br />
  15. 15.<br />FREE teleconferencing<br />Requires only name and e-mailReservationless<br />Immediate Access<br />Dedicated Phone Number and Access CodeFree Conference Call Recording, Playback And Download FeaturesFree Conference Call Detail Report<br />2011 Effective Education Partnerships Conference <br />
  16. 16.<br />Picasa = Download software (mac or PC):<br />Automatically finds your photos on your computer<br />Add tags to photos<br />Edit photos<br />Add place locators<br />Picasa Web Albums = Online photo sharing:<br />Create photo albums<br />Set privacies per album<br />2011 Effective Education Partnerships Conference <br />
  17. 17. Social Networking<br /><br />Connect with friends & acquaintances<br />Share your life with posts, photos, videos & links<br />Stay up to date with people far and near, past & present<br />Support or promote causes/ businesses/ organizations<br />Create events with open or closed invitations<br /><br />Solidify professional & personal connections<br />Stay aware of individual/ industry/ group updates<br />Post updates for announcements/ input/ marketing<br />Leverage your network for jobs or resources<br />Expert Advice through Q&A format<br /><br />Real-time information – from who you’re following<br />Updates from friends, news, businesses, interests, etc.<br />Only as useful as the friends you follow<br />Disseminate status, promotions, news – but you need followers<br />Posts limited to 140 characters<br />Can post to Twitter & FB simultaneously<br />2011 Effective Education Partnerships Conference <br />
  18. 18. Event Planning<br /><br />Create an invitations by occasion –new version changes<br />Sends an e-mail to invitees and tracks attendance responses<br />Includes a map link<br />Let others invite more people or restrict<br />Bought by American Greeting so now have e-cards<br /><br />Create events that are publically searchable or invitation only<br />Search events<br />Create payments, fees, donations (w/ multi levels), or make it free<br />Creates customizable order confirmation e-mail<br />Promote event – FB & Twitter, with widgets on websites, etc<br />Can include a survey<br />Manage attendees<br />Event reports and tracking<br /><br />Create events with open or closed invitations<br />Can invite people without a Facebook account<br />Respond and track events<br />Tracks FB friends’ birthdays<br />2011 Effective Education Partnerships Conference <br />