3 months before• Chose Key Partners• Hackthon Format (12/24/48 hrs)• Name, Logo & Design Standards• Website (focused on sponsors)• Location (Requirements to help selection)
2 months before• Key Sponsors (Get big sponsors onboard ﬁrst)• A Feed with updates for public• Finalize Location• Contact potential Judges
1 month before• Sponsors (Finalize, Big & Small)• Preliminary Schedule (Tech Talks, Hacks & Awards)• Judges (will public be involved in voting??)• Tech Talks (ﬁnd talkers)• Website & Start Outreach• Ask for Hackers to submit their Groups & Projects• Close Groups submissions after 15-20 Days
3 weeks before• T-shirt Design (other goodies??)• Food (Find a caterer)• Tech-Talks (most should be ﬁnalized)• Keep updating website (sponsors, judges, schedule & talkers)
5 days before• Finalize (tech talks, sponsors, judges & schedule)• Participate count (Order food, t-shirts & goodies based on this count. 10-20% buﬀer)• Posters & Banners• Double check internet connection
Day before / During• Backup plan (internet, power cords, food, etc)• Social Media handler• Video Documenting the Hacks & Talks• Assign a person to take all complains and issues from participants• Live stream Event• Choose Winners and Award (After or at the End of Hackathon)
After Hackathon• Demo Hacks on the website• Thank Sponsors, Judges and Participants• Get Feedback for next Hackathon• Party?