Bs Library and information science Roll no. O6 The Islamia University of Bahawalpur
According to koontz and o Donnell, planningis deciding in advance what to do how to doit, when to do it and who is to do it.
A library operates in a complex dynamic everchanging and uncertain environment.Alibrary being a social organization has to takecare of increasing government regulationsunion activities and increasing communityinterest.A library is a growing organizationand with passage of time, some of thelibraries grow into large and complexorganizations.
Planning is considered as the basicmanagerial function. It is one of the mostimportant and crucial function ofmanagement. It is an essential aspect ofmanagement process at all executive levels.Planning status how the goal and/orobjectives of an organization are to beaccomplished.Thus it gives direction andmeaning to its operations.
Before actual planning, one should becomeaware of opportunities/problem in the light ofexisting situation and future possibilities.Library being a service organization, oneshould attempt to understand therequirement and expectations of the users.One should try to understand the presentstrengths and weaknesses of the library in thelight of where it stands.
Establishment of planning objective Establishment of planning premises Search for an examination of alternativecourses of action Evaluation of alternative courses of action Selection of course or course of action Formulation of derivative plans Numbrising plan by budgeting
Planning objectives should be established forthe entire organization library and then foreach subordinate unit (department or sectionof a library). Planning objectives specifyingthe results expected indicate the end pointsof what is to be done, where the primaryemphasizes is to be placed.And what is to beaccomplished by the network of strategies,policies, procedures rules, and budget andprogrammed.
Premises to refer to planning assumptionsconcerning expected internal or externalenvironment under with plans will operate.These would consist of forecast data offactual nature.
A number of alternative courses of actionmay be available, out of these throughpreliminary examination one should identifythose which seem to promise the mostfruitful possibilities.
Out of the alternatives appearing to bepromising the most fruitful possibilities mustevaluated by weighing them in the light ofvarious factors involve(cost, time, material,manpower, equipment, etc).
At this planning the planes adopted. Incaseevaluation of alternative courses of actionreveals that there are two or more suitablecourses then the manager may take adecision to select two or more courses ratherone best course.
In the 5th step a plane was adopted in thesestep derivative plans almost invariable, areprepared to sport the basic plan.
The final step consists of numberizing theplans by converting them to budget. Eachsection of a library can have its own budget,which may form part of the total budget.
Good planning is extremely important for anyenterprise. Without planning a library would be like arudderless ship. Unrealistic planning can lead to a disaster andplanning shortcoming can lead to failures. Inorder to achieve planning, some of theconsideration needs to keep in view.Theseare given below:
There should be total commitment toplanning by managers as well as other fromtop management to supervisory level.
The purpose of every plan is to accomplishobjectives of the organization objectiveshould be clear verifiable and attainable.
It is necessary to develop a sound strategy togive direction to planning effort.
It is essential that every manager shouldattempt to establish a climate for effectiveplanning.
Planning participation there should be wideparticipation in planning.
Flexibility should be in built into plans. Butcost of flexibility should be weighed againstits advantages.
Plans should be reviewed from time to timeand modified if necessary in the light ofchange in environment.
Planning is considered a critical element towardthe success of any enterprise. Indian libraries areat present faced with political, economic socialand ethical pressures. Prices and salary areconstantly risingly but funds being scarce,planning becomes highly a significant. In such asituation planning helps to combat theuncertainties of the future and environmentalchanges. It provides directions for caring out dayto day operations of a library.