Shadbrook Semi-Annual Meeting May, 2009


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Semi-Annual Meeting May, 2009

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Shadbrook Semi-Annual Meeting May, 2009

  1. 1. Semi-Annual Homeowners Meeting May 5, 2009
  2. 2. Agenda <ul><li>Call to Order </li></ul><ul><li>Introduction of Executive Board </li></ul><ul><li>Review of Q1 Activities </li></ul><ul><ul><li>Establishing Priorities for 2009 </li></ul></ul><ul><ul><li>Budget Review </li></ul></ul><ul><ul><ul><li>Budget Report </li></ul></ul></ul><ul><ul><li>Directory Update </li></ul></ul><ul><ul><li>Committee Assignments </li></ul></ul><ul><ul><ul><li>Road Committee Report </li></ul></ul></ul><ul><ul><ul><li>Social Committee Update </li></ul></ul></ul><ul><ul><li>Homeowner Survey </li></ul></ul><ul><li>Survey Results </li></ul><ul><li>Next Step Executive Board Recommendations </li></ul><ul><li>Election Announcement </li></ul><ul><li>Homeowners Open Discussion </li></ul><ul><li>Close </li></ul>
  3. 3. Meet the Leaders of the Association <ul><li>Executive Board </li></ul><ul><ul><li>Nick Stoyanoff President </li></ul></ul><ul><ul><li>Christa Grix Vice-President </li></ul></ul><ul><ul><li>Lesia Meili Treasurer </li></ul></ul><ul><ul><li>Keri Libbe Secretary </li></ul></ul><ul><li>Committee Chairs </li></ul><ul><ul><li>Kim Sulek Roads Committee </li></ul></ul><ul><ul><li>Linda Leidel Social Committee </li></ul></ul>
  4. 4. Transitions <ul><li>We sadly note the passing of Harold Cullum </li></ul><ul><li>  </li></ul><ul><li>We welcome the arrival of James & Kimberly Dunne </li></ul>
  5. 5. Budget Report <ul><li>Issues facing the Association </li></ul><ul><ul><li>Low Balance </li></ul></ul><ul><ul><ul><li>Annual dues are low compared to other Associations in the area </li></ul></ul></ul><ul><ul><ul><li>Delinquent payments (complicated by inconsistent documentation) </li></ul></ul></ul><ul><ul><ul><li>Inconsistent (ad hoc) allocations to various activities </li></ul></ul></ul><ul><ul><ul><ul><li>e.g., Social Events </li></ul></ul></ul></ul><ul><ul><li>No contingency fund for unexpected costs </li></ul></ul><ul><li>Q1 Activities </li></ul><ul><ul><li>Review of other Homeowner Association dues and policies </li></ul></ul><ul><ul><li>Attempts to take delinquent accounts off the books </li></ul></ul><ul><ul><li>Discussions with adjacent Associations about shared services </li></ul></ul><ul><ul><li>Executive Board formulation of a new dues structure and budget </li></ul></ul><ul><li>Recommendations & Discussion </li></ul>
  6. 6. Proposed 2010 Budget 2008 Dues & Spending Dues $ 110 Total ($110 x 45) $4,590 Spending Insurance Policy $ 269 Landscaping $1,548 Snow Removal $5,500 Social Activities $ 483 Administrative $ 65 Total $7,865 Current Balance: $3,649 2010 Proposed Dues & Budget Dues $ 200 Total ($200 x 45) $9,000 Proposed Budget Insurance Policy $ 269 Landscaping $ 500 Snow Removal $5,500 Social Activities $ 500 Administrative $ 300 Total $7,069 Projected Balance: $5,618
  7. 7. Proposition A: Budget & Homeowner Dues <ul><li>Proposition A is a proposal to approve the Board’s proposed budget and raise the annual dues from $175 (in 2009) to $200. The increase in dues is being requested to build a surplus that can be used to cover unexpected expenses . </li></ul><ul><li>A YES vote on Proposition A would approve the proposed budgetary spending and raise homeowner dues to $200 per year </li></ul>A NO vote on Proposition A would keep homeowner dues at $175 per year The Executive Board recommends a YES vote on Proposition A
  8. 8. Road Committee Report <ul><li>Issues facing the Association </li></ul><ul><ul><li>Ongoing maintenance </li></ul></ul><ul><ul><ul><li>Complaints from residents on last year’s plowing and salting </li></ul></ul></ul><ul><ul><li>Need for Repair </li></ul></ul><ul><ul><ul><li>Inadequate public or private funds </li></ul></ul></ul><ul><ul><ul><li>Disagreement on how much of the cost homeowners should bear </li></ul></ul></ul><ul><ul><ul><li>Confusion over final costs to homeowners </li></ul></ul></ul><ul><ul><ul><li>Willingness of all homeowners in the association to contribute </li></ul></ul></ul><ul><li>Q1 Activities </li></ul><ul><ul><li>Ongoing appeals to Wayne County for patching </li></ul></ul><ul><ul><li>Review of Edenderry SAD </li></ul></ul><ul><ul><li>Review and Modification of Township SAD policies </li></ul></ul><ul><ul><li>Review of Federal, State & Township Funding Sources </li></ul></ul><ul><ul><li>Meeting with Township & Other Homeowner Association Officials </li></ul></ul><ul><ul><li>Survey of Homeowners </li></ul></ul><ul><li>Conclusions and Recommendations </li></ul><ul><li>Discussion </li></ul>
  9. 9. Road Survey Results Zero Under $5k Under$10k Under $15k No Price Too High Question: What is highest priced SAD proposal you would support?
  10. 10. Social Committee Report <ul><li>Summary statement of the issues facing the Association </li></ul><ul><ul><li>Inconsistent Spending </li></ul></ul><ul><ul><li>Partial Interest & Attendance </li></ul></ul><ul><ul><li>Requests for Self-funding </li></ul></ul><ul><li>Discussion </li></ul>
  11. 11. Proposition B: Road Repair <ul><li>Proposition B is a proposal to allow the Executive Board to continue exploring alternative road repair options and funding sources for a period of six months; with a final report and SAD recommendation due at the November Homeowners meeting. </li></ul><ul><li>A YES vote on Proposition B would empower the Executive Board to explore alternatives until the November meeting; where a final repair recommendation will be made. </li></ul>A NO vote on Proposition B is a mandate to immediately solicit competitive bids and form a new SAD based on the lowest cost received The Executive Board recommends a YES vote on Proposition A
  12. 12. Open Discussion