HOSTEL MANAGEMENT SYSTEM
Guided By Presented By
Mr Jinson Davis Shabana Basheer
Asst. Professor Jijo Antony
Dept. Of CSE A...
CONTENTS
 Introduction
 Objectives
 Existing System
 Proposed System
 System Environment
 Modules In HMS
 Conclusio...
INTRODUCTION
 Hostel Management System (HMS) is web-based
system for managing various activities in the hostel
 It helps...
OBJECTIVES
 To automate each and every activity of the manual
system, which increases its throughput
 To provide a quick...
EXISTING SYSTEM
 The existing system is a manually maintained
system
 It involves hand-written records stored into vario...
ADVANTAGES OF PROPOSED SYSTEM
 Less human error
 Strength and strain of manual labour can be
reduced
 High security
 D...
MODULES IN HMS
 Hostel Settings
 Application
 Admission
 Room Allocation
 Room Shuffling
 Out Pass Details
 Fine an...
HOSTEL SETTINGS
 This module is managed by the admin
 The admin adds, edits and maintains –
 The details and informatio...
HOSTEL MANAGEMENT SYSTEM
9
STATIC PAGES
10
FEE STRUCTURE
11
LOGIN
12
ADMIN DASHBOARD
13
HOSTEL SETTINGS
14
ADD HOSTEL SETTINGS
15
BLOCK SETTINGS
16
ADD NEW BLOCK DETAILS
17
ROOM DETAILS
18
ADD WARDEN INFORMATION
19
APPLICATION
 Any applicant
 Ask for the college admission number
 Admission number checks for the validity
 If valid a...
HOSTEL PREFERENCES & ACCOUNT
SETTINGS
21
APPLICATION FORM
22
ADMISSION
 This module is maintained by the warden
 The admission process is divided into 2 phase
 Phase I –
● The inma...
APPLICATIONS RECIEVED
24
ROOM ALLOCATION
25
ROOM ALLOCATED
26
ROOM SHUFFLING
 This module is maintained by the warden
 The rooms allotted is shifted after a particular
duration of ti...
ROOM SHUFFLING
28
ROOM SHUFFLING
29
ROOM SHUFFLING
30
OUTPASS DETAILS
 This module is maintained by warden
 The inmates apply for the out pass through online
application form...
OUTPASS REQUEST
32
OUTPASS IN PDF FORMAT
33
OUTPASS APPROVAL
34
FINE AND CONCESSION
 This module is maintained by warden
 Fine
● Any misbehaviour of inmate can make the
warden charge f...
ADD NEW FINE AND CONCESSION
36
ADD NEW FINE AND CONCESSION
37
ADD NEW FINE AND CONCESSION
38
INMATE VACATION
39
INDIVIDUAL VACATE
40
41
GROUP VACATE
42
43
COMPLAINTS AND REQUESTS
 This module is maintained by warden
 The inmates make complaints or requests
 The warden looks...
COMPALIANTS AND REQUEST
45
COMPALIANTS AND REQUEST
46
FEEDBACK FORM
47
NOTIFICATIONS
48
NOTIFICATIONS ON HOME PAGE
49
VIEW DETAILS
 This module is maintained by the warden and
admin
 Details of an inmate –
● personal details
● room detail...
VIEW DETAILS
51
PDF GENERATION
52
WARDEN INFORMATION
53
CONCLUSION
 HMS is a web based system which automates all
the activities in the hostel which is currently manual
 It enh...
55
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PPT on the MCA mini project Hostel Management System

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Hms ppt

  1. 1. HOSTEL MANAGEMENT SYSTEM Guided By Presented By Mr Jinson Davis Shabana Basheer Asst. Professor Jijo Antony Dept. Of CSE And MCA Maria John Arya Surendran 1
  2. 2. CONTENTS  Introduction  Objectives  Existing System  Proposed System  System Environment  Modules In HMS  Conclusion 2
  3. 3. INTRODUCTION  Hostel Management System (HMS) is web-based system for managing various activities in the hostel  It helps in avoiding the problems which occur when carried out manually  It improves the efficiency of the system  HMS is supposed to have the following features – ● Handle the activities of admin, warden, and inmate ● Ability to manage application, admission, out pass, room shuffling, student vacation and report generation 3
  4. 4. OBJECTIVES  To automate each and every activity of the manual system, which increases its throughput  To provide a quick response with very accurate information as and when required  To make the present manual system more interactive, speedy and user friendly  To avail any information, whatever and whenever needed  Reduce the cost of maintenance 4
  5. 5. EXISTING SYSTEM  The existing system is a manually maintained system  It involves hand-written records stored into various registers  Requires a lot of time as well as manpower  It is very difficult to maintain or update all the records and retrieve a certain data  The loss or damage of any of the registers leads to the damage of hundreds of records at a time  Reports need to be generated manually 5
  6. 6. ADVANTAGES OF PROPOSED SYSTEM  Less human error  Strength and strain of manual labour can be reduced  High security  Data redundancy can be avoided to some extent  Data consistency  Easy to handle  Easy data updating  Easy record keeping  Backup data can be easily generated 6
  7. 7. MODULES IN HMS  Hostel Settings  Application  Admission  Room Allocation  Room Shuffling  Out Pass Details  Fine and Concession  Inmate Vacation  Complaints and Requests  View Details 7
  8. 8. HOSTEL SETTINGS  This module is managed by the admin  The admin adds, edits and maintains –  The details and information regarding the hostel  The blocks build to the corresponding hostel  The room category available in the hostel  The details of room available in each blocks 8
  9. 9. HOSTEL MANAGEMENT SYSTEM 9
  10. 10. STATIC PAGES 10
  11. 11. FEE STRUCTURE 11
  12. 12. LOGIN 12
  13. 13. ADMIN DASHBOARD 13
  14. 14. HOSTEL SETTINGS 14
  15. 15. ADD HOSTEL SETTINGS 15
  16. 16. BLOCK SETTINGS 16
  17. 17. ADD NEW BLOCK DETAILS 17
  18. 18. ROOM DETAILS 18
  19. 19. ADD WARDEN INFORMATION 19
  20. 20. APPLICATION  Any applicant  Ask for the college admission number  Admission number checks for the validity  If valid allows submission of application 20
  21. 21. HOSTEL PREFERENCES & ACCOUNT SETTINGS 21
  22. 22. APPLICATION FORM 22
  23. 23. ADMISSION  This module is maintained by the warden  The admission process is divided into 2 phase  Phase I – ● The inmate fills the online application form ● The system keeps a record ● The applicant wait for the confirmation  Phase II – ● At the hostel, the warden checks for the availability of room ● If room is available, the inmate is admitted to the hostel ● The room information will be displayed on inmate panel 23
  24. 24. APPLICATIONS RECIEVED 24
  25. 25. ROOM ALLOCATION 25
  26. 26. ROOM ALLOCATED 26
  27. 27. ROOM SHUFFLING  This module is maintained by the warden  The rooms allotted is shifted after a particular duration of time  The warden maintains the details of all the rooms allocated and the inmates in those rooms  The warden also maintains the details of all the vacant rooms 27
  28. 28. ROOM SHUFFLING 28
  29. 29. ROOM SHUFFLING 29
  30. 30. ROOM SHUFFLING 30
  31. 31. OUTPASS DETAILS  This module is maintained by warden  The inmates apply for the out pass through online application form  The details like – ● Where they are going ● Purpose ● When they are going ● When they will return  The warden approves or rejects the pass  After approval the inmate can take the printout of out pass 31
  32. 32. OUTPASS REQUEST 32
  33. 33. OUTPASS IN PDF FORMAT 33
  34. 34. OUTPASS APPROVAL 34
  35. 35. FINE AND CONCESSION  This module is maintained by warden  Fine ● Any misbehaviour of inmate can make the warden charge fine ● The warden can edit and delete the fine charged  Concession ● Any genuine reason of inmate can make the warden grant concession ● The warden can edit and delete the concession granted 35
  36. 36. ADD NEW FINE AND CONCESSION 36
  37. 37. ADD NEW FINE AND CONCESSION 37
  38. 38. ADD NEW FINE AND CONCESSION 38
  39. 39. INMATE VACATION 39
  40. 40. INDIVIDUAL VACATE 40
  41. 41. 41
  42. 42. GROUP VACATE 42
  43. 43. 43
  44. 44. COMPLAINTS AND REQUESTS  This module is maintained by warden  The inmates make complaints or requests  The warden looks into these complaints or requests and takes necessary steps  The warden can provide feedback back to the inmate 44
  45. 45. COMPALIANTS AND REQUEST 45
  46. 46. COMPALIANTS AND REQUEST 46
  47. 47. FEEDBACK FORM 47
  48. 48. NOTIFICATIONS 48
  49. 49. NOTIFICATIONS ON HOME PAGE 49
  50. 50. VIEW DETAILS  This module is maintained by the warden and admin  Details of an inmate – ● personal details ● room details ● course details 50
  51. 51. VIEW DETAILS 51
  52. 52. PDF GENERATION 52
  53. 53. WARDEN INFORMATION 53
  54. 54. CONCLUSION  HMS is a web based system which automates all the activities in the hostel which is currently manual  It enhances the overall performance of the system  Removes the necessity of maintaining all the registers  Removes all kinds of manual errors  Work overhead of employees is reduced 54
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