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Designing and Delivering Oral Presentations

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How to design and deliver an oral presentation.

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Designing and Delivering Oral Presentations

  1. 1. DEVELOPED FOR T.C. ISTANBUL BILIM UNIVERSITY 26 FEBRUARY 2013
  2. 2. IMPORTANCE OF ORAL PRESENTATIONS  Communicating in business requires skills in three areas – writing, speaking, and listening.  Oral presentations involve all of your communication skills
  3. 3. THE ROLE OF ORAL PRESENTATIONS An oral presentation permits a dialogue between the speaker and the audience. Types of Audiences:  Clients & customers  Colleagues in your organization  Fellow professionals at technical conferences  The public
  4. 4. THE THREE-STEP PROCESS FOR DEVELOPING ORAL PRESENTATIONS Step – 1 PLANNING YOUR PRESENTATION. Step – 2 WRITING YOUR PRESENTATION. Step - 3 COMPLETING YOUR PRESENTATION.
  5. 5. STEP 1: PLANNING YOUR PRESENTATION  Analyze the Situation. Define your purpose and develop a profile of your audience. • Purpose. Are you attempting to inform, or to inform and persuade. • Setting. Try to learn as much as you can about the setting and circumstances of your presentation.
  6. 6. ANALYZING AN AUDIENCE FOR ORAL PRESENTATIONS Determine audience size & composition Predict the audience’s probable reaction Gauge the audience’s experience
  7. 7. STEP 1: PLANNING YOUR PRESENTATION (CONT’D) Gather Information. • Determine audience needs and obtain the information necessary to satisfy those needs. Select the Right Medium. • Choose the best medium or combination of media for delivering your presentation. Organize the Information. • Define your main idea, limit your scope and verify timing, select a direct or an indirect approach, and outline your content.
  8. 8. PREPARING YOUR OUTLINE (PLANNING) To ensure effective organization, prepare your outline in several stages:  State your purpose and main idea.  Organize your major points and subpoints.  Identify your introduction, body and close.  Show your connections.  Show your sources.  Choose a title.
  9. 9. Prepare a detailed planning outline and a simpler speaking outline. To prepare an effective speaking outline, follow these steps:  Follow the planning outline.  Condense points and transitions to keywords.  Add delivery cues.  Arrange your notes. PREPARING YOUR OUTLINE (SPEAKING)
  10. 10. PREPARING YOUR OUTLINE (SPEAKING) Linking Ideas Sequencing/Ordering  firstly... secondly... thirdly...  then... next... finally/lastly...  let's start with...  let's move/go on to...  now we come to...  that brings us to...  let's leave that...  let’s get back to... Giving reasons/causes  therefore  as a result  that's why Contrasting  but  however
  11. 11. PREPARING YOUR OUTLINE (SPEAKING) Linking Ideas Comparing  similarly  in the same way Contradicting  in fact  actually Summarizing  to sum up  in brief  in short Concluding  in conclusion  to conclude Highlighting  in particular  especially
  12. 12. PREPARING YOUR OUTLINE (SPEAKING) Linking Ideas Digressing by the way in passing Giving examples for example for instance such as Generalizing usually generally as a rule
  13. 13. STEP 2: WRITING YOUR PRESENTATION Adapting to your audience – addresses a number of issues, from speaking style to technology choices. Composing your presentation - the introduction, the body and the close.
  14. 14. THE INTRODUCTION An effective introduction:  arouses interest in your topic  establishes your credibility  prepares the audience for the body of your presentation
  15. 15. THE BODY The bulk of your presentation discusses the main points in your outline. Your goals are to make sure that: 1) The organization of your presentation is clear. 2) Your presentation holds the audience’s attention.
  16. 16. HOLDING YOUR AUDIENCE’S ATTENTION Relate your subject to your audience’s needs. Anticipate your audience’s questions. Use clear, vivid language to signal Advance organizers, Summaries, and Transitions. Explain the relationship between your subject and familiar ideas. Ask for opinions or pause occasionally for questions or comments. Illustrate your ideas with visual aids.
  17. 17. THE CLOSE The close of a presentation is critical for two reasons: 1) Audience attention tends to peak at this point. 2) Audience members will leave with your final words ringing in their ears. Restate your main ideas, describe the next steps, and end on a strong note.
  18. 18. STEP 3: COMPLETING YOUR PRESENTATION  Revise message to ensure appropriate content.  Edit presentation for clarity and conciseness. Pay attention to these four special tasks: 1) Mastering the Art of Delivery 2) Preparing to Speak 3) Overcoming Anxiety 4) Handling Questions Responsively
  19. 19. STEP 3: COMPLETING YOUR PRESENTATION Mastering the Art of delivery Language focus Introducing yourself and your talk 1. Greeting, name, position  Good morning. My name's (...). I'm the new Finance Manager.  Good morning. Let me start by saying just a few words  about my own background. I started out in ...  Welcome to Standard Electronics. I know I've met some  of you, but just for the benefit of those I haven't, my name's (...).
  20. 20. STEP 3: COMPLETING YOUR PRESENTATION 2. Title/Subject  I'd like to talk (to you) today about...  I'm going to ... ... present the recent... ... explain our position on ... ... brief you on... ... inform you about... ... describe...  The subject/ focus/ topic of my talk/ presentation/paper (academic) / speech (usually to public audience)...
  21. 21. STEP 3: COMPLETING YOUR PRESENTATION 3. Purpose/Objective We are here today to decide/ agree/ learn about... The purpose of this talk is to update you on/put you in the picture about/ give you the background to... 4. Length I shall only take (...) minutes of your time. I plan to be brief. This should only last (...) minutes.
  22. 22. STEP 3: COMPLETING YOUR PRESENTATION 5. Outline/Main parts I've divided my presentation into four parts/sections. They are... The subject can be looked at under the following headings:... We can break this area down into the following fields: Firstly/first of all... Secondly/then/next... Thirdly/and then we come to ... Finally/lastly/last of all...
  23. 23. STEP 3: COMPLETING YOUR PRESENTATION 6. Questions  I'd be glad to answer any questions at the end of my talk.  If you have any questions, please feel free to interrupt.  Please interrupt me if there's something which needs clarifying. Otherwise, there'll be time for discussion at the end. 7. Reference to the audience  I can see many of you are...  I know you've all travelled a long way.  You all look as though you've heard this before.
  24. 24. MASTERING THE ART OF DELIVERY Memorizing Reading Speaking from notes Impromptu speaking FOUR DELIVERY METHODS
  25. 25. PREPARING TO SPEAK Know your material Rehearse the presentation Ensure that your location is ready Ensure that all materials and equipment are in place Familiarize yourself with the facilities and the equipment
  26. 26. OVERCOMING ANXIETY Three facts about Nervousness 1) You are much more aware of your nervousness than the audience is. 2) Nervousness gives you energy and enthusiasm. 3) After a few minutes, your nervousness will pass.
  27. 27. OVERCOMING ANXIETY Ways to Develop Confidence Prepare more material than necessary  Rehearse  Realize that you are prepared  Think positively  Realize that the audience is there to hear you not judge you Visualize your success Be comfortable
  28. 28. OVERCOMING ANXIETY Ways to Develop Confidence  Walk around  Go off by yourself for a few minutes  Talk with someone for a few minutes  Take several deep breaths, exhaling slowly  Be ready  Don’t panic  Concentrate on your message and your audience, not on yourself  Keep going
  29. 29. OVERCOMING ANXIETY Beginning the Presentation Walk slowly to the lectern Arrange your text, outline, or note cards before you If water is available, take a sip Face your audience, adjust the microphone and other equipment as needed
  30. 30. OVERCOMING ANXIETY Beginning the Presentation (cont’d) Survey the room for a few seconds Find a friendly face, make eye contact and smile Begin with a greeting and address officers/dignitaries present If you have not been introduced, introduce yourself
  31. 31. OVERCOMING ANXIETY Volume Speed Pitch Articulation Nonfluencies Inexperienced speakers often have problems with five aspects of vocalizing.
  32. 32. USING YOUR BODY EFFECTIVELY Effective speakers use their body language to help listeners follow the presentation. Guidelines:  Maintain eye contact  Use natural gestures  Don’t block the audience’s view of the screen  Control the audience’s attention
  33. 33. HANDLING QUESTIONS RESPONSIVELY Anticipate likely questions and think through your answers Focus on the questioner Respond appropriately Maintain control Encourage questions Conclude your presentation
  34. 34. ONE OF THE GIFTS YOU CAN GIVE TO ANYONE IS...
  35. 35. ... THE GIFT OF ATTENTION
  36. 36. Sez er SARIÖZ English Teacher | Free-lance Interpreter www.sezersarioz.com sezer@sezersarioz.com sezersarioz sezer.sarioz.5

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