The Value of
Project Management 

when Budgets are Tight
• Project management is the discipline of planning, organizing, and managing resources to bring about the
successful compl...
According to a recent survey by CareerBuilder
• 47% percent of workers say they have taken on more
responsibility because ...
• Projects completed late, over-budget, or without meeting the
functionality requirements of your client
• Weak standard p...
What the Research says – Where do we have
to go? What do we have to learn?
5
pmi.org
Risk Management
6
• Why is Project Management even more important (or not) when budgets and staffing are tight in this economy? (Marked Best...
• Better expectation-setting through up-front estimating, planning, and project
definition.
• Faster execution through the...
• E-mail has exploded and migrated from being an efficient
communication method to an often oppressive form of technology....
• Most stress originates from loss of control, which leads to feelings of
overwhelm.
• But when your team knows how to eli...
• When your workforce is aligned as a team to unifying goals, they will be
more prepared to help each other out in times o...
• By focusing on strategic activities versus day-to-day distractions and e-
mail, your workforce is able to produce more r...
• Providing productivity training is a simple solution for getting
employees better equipped to work efficiently and manag...
• Providing productivity training is a simple solution for getting
employees better equipped to work efficiently and manag...
• Twitter
• Facebook
• RSS
• Wordpress
• Podcasts
Go Social!
15
About
Dr. Gillespie is a popular educator, speaker, lecturer and subject matter
expert in the field of IT Management, Proj...
BooksbyDr.Gillespie
books.sethgillespie.com
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The Value of Project Management when Budgets are Tight

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Project management is the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria.

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The Value of Project Management when Budgets are Tight

  1. 1. The Value of Project Management 
 when Budgets are Tight
  2. 2. • Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. It is often closely related to and sometimes conflated with program management. • A project is a temporary endeavor, having a defined beginning and end (usually constrained by date, but can be by funding or deliverables), undertaken to meet particular goals and objectives, usually to bring about beneficial change or added value. The temporary nature of projects stands in contrast to business as usual (or operations), which are repetitive, permanent or semi-permanent functional work to produce products or services. In practice, the management of these two systems is often found to be quite different, and as such requires the development of distinct technical skills and the adoption of separate management. • The primary challenge of project management is to achieve all of the project goals and objectives while honoring the preconceived project constraints. Typical constraints are scope, time, and budget. The secondary—and more ambitious—challenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives. What is Project Management? 2
  3. 3. According to a recent survey by CareerBuilder • 47% percent of workers say they have taken on more responsibility because of layoffs within their organization • 37% said they are handling the work of two people • 30% said they feel burned out Overview 3
  4. 4. • Projects completed late, over-budget, or without meeting the functionality requirements of your client • Weak standard processes and techniques used inconsistently by project managers • Project management is reactive and not seen as providing value • The time required to manage projects proactively is not built into the work plan, since it is considered 'overhead' Do you face these issues? 4
  5. 5. What the Research says – Where do we have to go? What do we have to learn? 5 pmi.org
  6. 6. Risk Management 6
  7. 7. • Why is Project Management even more important (or not) when budgets and staffing are tight in this economy? (Marked Best Below) • Think of the steps related to getting ready for a game in football. 
 
 1) Review tapes from competition and study 
 2) Study playbook 
 3) Develop game plan strategy 
 4) Develop lineups 
 5) Develop game day play calling plan 
 
 During the game, the coaches will MANAGE the clock, the teams that come off and on the field, getting the plays communicated to the team, etc. All of this is managing tasks. 
 
 The players though must execute. They must know where to be, when to be there, where to line up, what to do, how to adjust to unplanned circumstances. • They must be synchronized in all of their actions, lest they be called for penalties, or at a minimum, they will not make progress, and may even lose progress as measured in yards. LinkedIn Survey 7
  8. 8. • Better expectation-setting through up-front estimating, planning, and project definition. • Faster execution through the reuse of common processes and templates. • Fewer project problems encountered when utilizing proactive project management processes. • Better organizational decision making through more effective project communication. • Higher client satisfaction and less rework by building a higher quality product the first time. The Proposition 8
  9. 9. • E-mail has exploded and migrated from being an efficient communication method to an often oppressive form of technology. • The Take Back Your Life program leverages e-mail clients to help individuals and teams more effectively manage this form of communication by reducing the time and impact e-mail has on the workday. Leverage Existing Technology 9 mcgheepro.com
  10. 10. • Most stress originates from loss of control, which leads to feelings of overwhelm. • But when your team knows how to eliminate day-to-day distractions and focus on the right things, they will be more in control. • They will have the confidence to make decisions and to disengage from activities that do not relate to their objectives. • We suggest holding weekly 1:1 meetings with your team to discuss priorities and progress related to their objectives. Reduce Overwhelm 10 mcgheepro.com
  11. 11. • When your workforce is aligned as a team to unifying goals, they will be more prepared to help each other out in times of stress because they know how each person is contributing to a longer-term vision of success. Facilitate Teaming 11 mcgheepro.com
  12. 12. • By focusing on strategic activities versus day-to-day distractions and e- mail, your workforce is able to produce more results with less effort allowing them to free up their calendar for truly enjoyable activities. • Encourage employees to disconnect when away from work and allow them to plan personal activities on the same calendars they use at work to reduce the likelihood of double booking themselves. Emphasize Work/Life Balance 12 mcgheepro.com
  13. 13. • Providing productivity training is a simple solution for getting employees better equipped to work efficiently and manage their stress. • Through our training, workers not only learn an efficient system for processing information, but also for making strategic decisions based on objectives. Offer Training 13 mcgheepro.com
  14. 14. • Providing productivity training is a simple solution for getting employees better equipped to work efficiently and manage their stress. • Through our training, workers not only learn an efficient system for processing information, but also for making strategic decisions based on objectives. Offer Training 14 mcgheepro.com
  15. 15. • Twitter • Facebook • RSS • Wordpress • Podcasts Go Social! 15
  16. 16. About Dr. Gillespie is a popular educator, speaker, lecturer and subject matter expert in the field of IT Management, Project Management, Risk Management, Organizational Management, and large-scale Information Technology infrastructure projects, programs and portfolios, possessing over 20 years of real-world experience. In addition to speaking engagements, he has participated as a noted exam writer for numerous CompTIA (Computing Technology Industry Association) and PMI (Project Management Institute) certifications. Gillespie earned a Doctor of Philosophy (Ph.D.) in Organization and Management, specializing in Information Technology Management, a Master of Business Administration (MBA) with an emphasis in Technology Management, a Bachelor of Science in Molecular Biology and a Minor in Economics. In addition he holds PMP® (Project Management Professional), PMI-ACP® (Agile Certified Practitioner), CSM® (Certified ScrumMaster), ITIL® (Information Technology Infrastructure Library) and CISSP® (Certified Information Systems Security Professional) credentials. In his free time, Gillespie enjoys traveling and assisting in social justice causes benefiting under-served groups worldwide. Visit the Author’s Website: books.sethgillespie.com Author’s Blog: blog.sethgillespie.com LinkedIn Profile: linkedin.com/in/sethgillespie Follow on Twitter: twitter.com/sg_phd
  17. 17. BooksbyDr.Gillespie books.sethgillespie.com

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