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David Allen: "GTD" Lessons Learned

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Key concepts:
• Next Actions (runway, 0 feet)
• Projects (10,000 foot) – break multi-task items down
• Make next actions physical
• Weekly Review – do it
o This is one of the most difficult things to do
o This includes reviewing all projects and someday/maybe lists
• The value of the someday/maybe list
• Raised Desk, works for some (need to understand physical and psychological environment)
• Agreements (with system, self)
• Tools: Don’t get stuck with one tool, avoid GTD overload
• Make rewards for project or next actions completed
• It’s ok to switch between Horizons (10K to 50K to 0 feet, etc)
• GTD is about a model, not a specific tool
• It’s ok to block out processing time or working on your inbox
• Make sure you have a “sacred” place to implement GTD and your inbox
• Don’t try to “process” and “collect” at the same time
• Implement a community of practice with other like-minded GTD folks

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David Allen: "GTD" Lessons Learned

  1. 1. P H O N E C A L L W I T H F O U N D E R O F “ G T D ” DavidAllen: LessonsLearned
  2. 2. G E T T I N G T H I N G S 
 D O N E ( 1 0 , 0 0 0 F O O T ) – B R E A K M U LT I - TA S K I T E M S D O W N P R O J E C T S T H I S I S O N E O F T H E M O S T D I F F I C U LT T H I N G S T O D O W E E K LY R E V I E W T H E VA L U E O F T H E S O M E D AY / M AY B E L I S T S M A K E N E X T A C T I O N S P H Y S I C A L ( R U N WAY, 0 F E E T ) N E X T A C T I O N S T H I S I N C L U D E S R E V I E W I N G A L L P R O J E C T S A N D S O M E D AY / M AY B E L I S T S T O O L S : D O N ’ T G E T S T U C K W I T H O N E T O O L , AV O I D G T D O V E R L O A D A H H A’ S A G R E E M E N T S ( W I T H S Y S T E M , S E L F ) A H H A’ S M A K E R E WA R D S F O R P R O J E C T O R N E X T 
 A C T I O N S C O M P L E T E D 1
  3. 3. K E Y C O N C E P T S :N O T E S • It’s ok to switch between Horizons (10K to 50K to 0 feet, etc) • GTD is about a model, not a specific tool • It’s ok to block out processing time or working on your inbox • Make sure you have a “sacred” place to implement GTD and your inbox • Don’t try to “process” and “collect” at the same time • Implement a community of practice with other like-minded GTD folks 2
  4. 4. P E A K P E A K E N E R G Y L E V E L ( D E C L I N I N G ) How Do I Get To The 20K, 30K, 40K And 50K Levels? How Does One Process Meeting Notes? • Capture Physical Next Actions • Practice Mindmaping • Avoid Spiral Notebooks 3
  5. 5. Projects • What is the difference between a Project and a Short Term goal? o It depends; a goal could be a bunch of projects, or depending on the Horizon, a single next action. • How do you keep track of projects, or interrelated projects? o Need a “project list” to start (silly!) o Use coding say Master Project XYZ — Create Sub-project’s XYZ-Part A, XYZ-Part B for example o Mindmap • If you have project dependencies, use the waiting for category which is not necessarily a person but a task, or next action from another project or sub-task 4
  6. 6. Conclusion • Teach it to others, learn more about yourself • Projects should map to pre-defined Goals and Vision o Did you create these before you started the project? • Ask yourself what is blocking you • Next Actions lists o Are they attractive? o What is making you shy away from them? • If it takes you less than 2 minutes, no need for a next action! BIG Ah Ha! • Ask yourself, all the time, “what is going to give me the biggest payoff at this time right now” • What am I paying attention to that I need to be paying more attention to? 5
  7. 7. Dr. Gillespie is a popular educator, speaker, lecturer and subject matter expert in the field of IT Management, Project Management, Risk Management, Organizational Management, and large-scale Information Technology infrastructure projects, programs and portfolios, possessing over 20 years of real-world experience. In addition to speaking engagements, he has participated as a noted exam writer for numerous CompTIA (Computing Technology Industry Association) and PMI (Project Management Institute) certifications. Gillespie earned a Doctor of Philosophy (Ph.D.) in Organization and Management, specializing in Information Technology Management, a Master of Business Administration (MBA) with an emphasis in Technology Management, a Bachelor of Science in Molecular Biology and a Minor in Economics. In addition he holds PMP® (Project Management Professional), PMI-ACP® (Agile Certified Practitioner), CSM® (Certified ScrumMaster), ITIL® (Information Technology Infrastructure Library) and CISSP® (Certified Information Systems Security Professional) credentials. In his free time, Gillespie enjoys traveling and assisting in social justice causes benefiting under-served groups worldwide. Visit the Author’s Website: books.sethgillespie.com Author’s Blog: blog.sethgillespie.com LinkedIn Profile: linkedin.com/in/sethgillespie Follow on Twitter: twitter.com/sg_phd About
  8. 8. books.sethgillespie.com BooksbyDr.Gillespie

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