AmeriCorps grant training presentation

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Information about how to write a successful AmeriCorps grant proposal in Kentucky.

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  • Please note the date on the grant cover sheet is the date that KCCVS must submit it’s package of grant proposals to CNCS. The due date for your proposals is December 1, close of business.
  • Each proposal will be reviewed and scored by at least 3 readers. The Program Committee of the Commission will review all the scores and make recommendations to the full Commission on which proposals will be sent on to the competitive funding process. The proposals that go forward will be reviewed by the national readers and scored. The proposals that make it through that process will then go through a CNCS staff review.
  • AmeriCorps grants will not bring financial resources into your organization, it will allow your organization to expand upon the services provided by increasing the human resources, boots on the ground, direct service.
  • Edu – Unmet educational needs within communities especially those that help children and youth achieve success in school and prevent them from dropping out before high school graduation Healthy futures – Unmet health needs within communities including access to health care, disease prevention and health promotion initiatives, and health literacy Clean energy/environment – unmet energy efficiency and environmental needs within communities. Veterans – unmet needs of veterans, members of the Armed Forces who are on active duty, and family members of deployed military personnel and engages veterans in service Opportunity – unmet needs relating to economic opportunity for economically disadvantaged individuals within communities including financial literacy, housing assistance, job training and nutritional assistance
  • Encore service program means a program, carried out by an eligible entity that involves a significant number of participants age 55 or older in the program and that takes advantage of the skills and experience that such participants offer in the design and implementation of the program.
  • In addition, full time members receive health coverage and, if eligible, child care benefits.
  • The Corporation requires that all applicants make every effort to submit their applications electronically utilizing eGrants. Complete your application in a word document, omitting any formatting, so that it can be cut and pasted into the eGrants system.
  • Don’t try to stretch your program to fit each strategic initiative, special consideration and priority No jargon, boilerplate, rhetoric or exaggerations, reviewers want to know precisely what you intend to do and how your project responds to the selection criteria The problem you are addressing should not be described as the lack of the program you are proposing Avoid simply stating that the criteria will be met Don’t assume the reviewers know a single thing about your work, your unmet needs, or even Kentucky
  • My recommendation to you is to go through this section very carefully and make sure you have addressed each of the bullet points. This is incredibly clear guidance on what should be addressed and what reviewers will be looking for as they score your application.
  • But you should certainly have end outcomes in mind as you are developing your program proposal.
  • These national measures are optional for 2010 applications but applicants choosing to opt into the national performance measures will get extra points in the review process.
  • I highly recommend, as does the Corporation, that you utilize the Logic Model in producing performance measures.
  • The final outcome might be improved academic performance.
  • You will be asked to align at least one set of performance measures in your primary service category.
  • Personnel expenses and fringe benefits Staff travel – include funds for Corporation sponsored events Member travel Equipment – over $5000 Supplies – consumables including member gear – most programs provide grey shirts/sweatshirts for members Contractual and Consultant Services Staff training Member training Evaluation Other program operating costs
  • Living allowance Member support costs
  • General or centralized expenses of the overall administration of an organization that receives Corporation funds and do not include particular project costs Limited to 5% of the total Corporation funds actually expended under this grant.
  • That is IT!!! This is only for programs requesting all full time members.
  • KCCVS Web site – loaded with tons of information CNCS Web site Notice of Funding Opportunity Full regulations
  • AmeriCorps grant training presentation

    1. 1. AmeriCorps Grant Training November 9, 2009
    2. 2. Time Line <ul><li>October 12, 2009 – Request for Proposals opened </li></ul><ul><li>October 30, 2009 – Intent to apply email due to KCCVS </li></ul><ul><li>December 1, 2009 – Proposals due to KCCVS </li></ul>
    3. 3. Time Line <ul><li>December 8-9, 2009 – Proposals reviewed and funding recommendations made by Commission </li></ul><ul><li>December 10-16, 2009 – Feedback returned to approved competitive applicants for revision </li></ul>
    4. 4. Time Line <ul><li>January 8, 2010 – Revised applications due to KCCVS </li></ul><ul><li>June 2010 – Corporation expects to announce grant results of this competition </li></ul>
    5. 5. AmeriCorps grants are awarded to eligible organizations that identify an unmet need in their community that will be addressed by AmeriCorps members that the organization recruits, trains and manages.
    6. 6. Corporation Funding Priorities <ul><li>Education </li></ul><ul><li>Clean Energy/Environment </li></ul><ul><li>Healthy Futures </li></ul><ul><li>Veterans </li></ul><ul><li>Opportunity </li></ul>
    7. 7. Funds Available <ul><li>Expect approximately $363 million in funding will be available </li></ul><ul><li>At least 15% will support applicants that have not received an AmeriCorps grant in the last five years </li></ul><ul><li>Efforts will be made to allocate not less than 10% for encore service programs </li></ul>
    8. 8. Fixed Amount Grants Pilot <ul><li>Available to programs that enroll full time members only. </li></ul><ul><li>Approved applicants must agree to participate in evaluations the Corporation conducts to measure success of this pilot </li></ul>
    9. 9. Fixed Amount Grants Pilot <ul><li>Do not require the following: </li></ul><ul><ul><li>Compliance with OMB Cost Principles </li></ul></ul><ul><ul><li>Detailed, line-item budgets </li></ul></ul><ul><ul><li>Corporation Federal Financial Reports </li></ul></ul><ul><ul><li>Documentation of match </li></ul></ul>
    10. 10. Member Benefits <ul><li>Living Allowance for 2010/2011 - $11,800 minimum and $23,600 maximum </li></ul><ul><li>Education Award - $5350 </li></ul>
    11. 11. Selection Process <ul><li>In addition to the 5 priority areas mentioned before, grant reviewers will assess: </li></ul><ul><ul><li>Program Design – 50% </li></ul></ul><ul><ul><li>Organizational Capacity – 25% </li></ul></ul><ul><ul><li>Cost effectiveness – 15% </li></ul></ul><ul><ul><li>Budget Adequacy – 10% </li></ul></ul>
    12. 12. eGrants <ul><li>Create your eGrants account and begin your application at least three weeks before the deadline. (Today) </li></ul><ul><li>Begin pasting your application into eGrants no later than 10 days before the deadline (November 16) </li></ul>
    13. 13. Narratives – General Recommendations <ul><li>Lead from your program strengths </li></ul><ul><li>Be clear and succinct </li></ul><ul><li>Avoid circular reasoning </li></ul><ul><li>Explain how </li></ul><ul><li>Don’t make assumptions </li></ul><ul><li>Use an impartial proof reader </li></ul>
    14. 14. Narratives <ul><li>In the grant application instructions, beginning on page 10 and going through page 20, the Corporation outlines recommendations on how to best respond to the criteria. </li></ul>
    15. 15. Performance Measures <ul><li>The Corporation does not require you to enter performance measures until the Corporation notifies you that you have been selected for consideration for a grant. </li></ul>
    16. 16. Performance Measures <ul><li>The Serve America Act requires the Corporation design and use national performance measures to collect meaningful data on the critical impact of AmeriCorps across the country. </li></ul>
    17. 17. Performance Measures <ul><li>The process of regularly measuring the outputs and outcomes produced. </li></ul><ul><li>Performance measures track the amount of work done and the impact of that work. </li></ul>
    18. 18. Outputs <ul><li>Refer to the amount of work or products completed and services delivered by your program. </li></ul><ul><ul><li>Hours served </li></ul></ul><ul><ul><li>Students tutored </li></ul></ul><ul><ul><li>Homes weatherized </li></ul></ul>
    19. 19. Intermediate Outcomes <ul><li>Changes or benefits experienced by your service recipients. Does not reflect the final result you hope to achieve. </li></ul><ul><ul><li>Improved attitudes towards school </li></ul></ul><ul><ul><li>Reduced truancy </li></ul></ul>
    20. 20. End Outcomes <ul><li>Positive changes that your program ultimately hopes to achieve for beneficiaries. </li></ul>
    21. 21. Performance Measures <ul><li>Allow you to: </li></ul><ul><ul><li>Clarify the purpose of your program </li></ul></ul><ul><ul><li>Document the actual results of program activities </li></ul></ul><ul><ul><li>Improve program performance by identifying program success and areas for improvement </li></ul></ul>
    22. 22. Budgets <ul><li>Should be sufficient to allow you to perform the tasks described in your proposal </li></ul><ul><li>All amounts you request must be defined for a particular purpose </li></ul><ul><li>Present the basis for all calculations in the form of an equation </li></ul>
    23. 23. Budgets <ul><li>Do not include unallowable expenses unless they are justified as an essential component of an activity </li></ul><ul><li>Don’t include fractional amounts (cents) </li></ul>
    24. 24. Budgets <ul><li>Section 1 – Program Operating Costs </li></ul>
    25. 25. Budgets <ul><li>Section 2: Member Costs </li></ul>
    26. 26. Budgets <ul><li>Section 3: Administrative/Indirect Costs </li></ul>
    27. 27. Budgets <ul><li>Fixed Amount Grants </li></ul><ul><li># of full time members x $13,000 </li></ul><ul><li>= Total Grant Amount </li></ul>
    28. 28. Resources <ul><li>http://chfs.ky.gov/dfrcvs/kccvs/americorps/grantinfo.htm </li></ul><ul><li>www.nationalservice.gov </li></ul><ul><li>www.americorps.gov/for_organizations/funding/nofa.asp </li></ul><ul><li>www.gpoaccess.gov/ecfr </li></ul>

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