How to become a Power Automate/Flow hero with Doctor Flow aka "Serge Luca" (Session online SPSWarsaw - 2020). Power Platform, Power Automate tips and tricks.

1. 03.04.2020
12.09.2020
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2020
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Become a Power Automate
Hero with Doctor Flow
Doctor Flow aka Serge Luca

2. Join us on September 12
… and let’s celebrate 5th Anniversary!
SPS Warsaw Team
Tomek, Edyta, Marcin

3. 03.04.2020
12.09.2020
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Sponsors and Partners

4. Here is our experience after 3 years
and 13 enterprise Power Platform projects…
Agenda
Make IT happy
Know the limitations
Maintainability
Reusability
Master Approvals
Use AI
Learn PowerApps
Learn Power BI
Microsoft Graph
Code fast & scalable
Manage throttling
CDS

5. Watch my Ignite 2019 Orlando sessions
BRK3159
“Become a flow super-hero” (= Flow Advanced-Part 2)
BRK3152
“Energize mission critical enterprise business processes with
Microsoft Flow: patterns, tips and tricks” (= Flow Advanced -Part 1)

6. Office Apps & services MVP
Business Applications MVP
O365 Architect
@sergeluca
Power Platform Associates, Brussels
Office365
Flow
Dev
Architecture
Bullshit
Doctor Flow aka “Serge Luca”

7. Make IT Happy

8. Make IT
Happy

9. Make IT
Happy
Understand
the platform Secure Monitor Alert
Nurturing a
Community
Support &
Operations
Covered by the CoE
(Center of Excellence)
Reduce Risks
Power Platform Governance

10. Power
Architecture
Business
iterates fast,
Talk to IT
Support
Model (Coe)
Monitoring
(Coe)
Application
Lifecycle
Licensing
Make IT
Happy
Environnem
ent policy DLP Policy

11. Business
Layer
Storage
Layer
UI
Layer
Flows
SharePoint lists & Document libraries, SQL, Analysis Services, Common Data Service…
Analytics
Layer
PowerBI
© Doctor Flow, 2020
SharePoint
Forms
Power Apps
Canvas
SharePoint
Views
Power Architecture
Power Apps
Model Driven
Power Virtual
Agents
Power Apps
Portal
AI-Builder
Logging
Layer
Azure
Applications
Insights

12. They must
create a
Maker/Service
Account
Make IT
Happy
You give
them your
packages
(.Zip) or
Solutions
They must
authorize your
connectors in
the DLP policy
They must
give you
environments

13. Demo
Light Application Lifecycle
Management (ALM)

14. Make Your Code
Maintainable

15. Code
Maintainable
Use
Scope
Document
&Comment
Reuse
Patterns
Filter Early
Use
Select
Naming
Conventions

16. Demo
Maintainable Code

17. Make Your Flows Fast
And Scalable

18. Minimize
Loops
Avoid
variables
Use
Compose
Filter on the
server first
Use batch
Use
The Filter
action
Use
concurrencyFast

19. Demo
Code Running Fast

20. Manage Errors

21. Log
centrally
(for IT)
Manage
Warning and
Errors
Log
locally
(for the
business)
Use
Coalesce()
Use ?

22. Demo
Manage Errors

24. Know The Limitations

25. Key Flow
Limitations
No State Machine
Code Reusability
Loops
500 250
actions/flow
Flow Approval
duration : 30 days
Flow duration : 30
days
No guest access
ALM/devops weak
Cannot resume
flow
API Calls limitation
Controller Pattern
5.000 iterations in Do until and 5.000 in Apply to
Each (Premium gives 100.000 in Apply to each)
Create nested flows or raise a support ticket
Use the CDS trigger : “when a record is
updated” (Premium) or Use the Controller
Pattern
Controller Pattern
Requires 1 Office 365 license for each guest
Power Platform Azure Devops Components or
export/unzip/rezip
In the roadmap
500 calls/5 minutes/user + limitation/24h
depending on the license (2.000 calls/user for
O365 license)

26. Make Your Code Reusable

27. Custom
Connector
Flow calls
Flow
Loops
Requires
Premium
Reusability

28. Master Approvals

29. 30 days

30. Boss validates the final document
Secretary Office validates style
Advisors validate content
User Publishes a new “legal” document
State
Machine
State Machine Case 1. Publish a legal document

31. State
Machine
An employee submits a travel expense
The expense must be approved by a First Line
Manager
If the line manager doesn’t react, it must be
escalated to the Big Boss
State Machine Case 2. Submit a travel expense

32. Flow
Controller
Pattern
Normal flow
Service flow
Case: Approve a travel expense
Controller
Launcher flow
Line Manager Boss
timeout
approved
rejected
approved
rejected
timeout

33. Flow Call
Flow
Implemen-
tations
Messages
(Service
Bus)
Database
(SQL Azure)
Http &
When an
HTTP
Request…
Requires
Premium
Requires
Premium
Requires
Premium
Messages
(SharePoint
List)
Run a
child flow

34. User 3
User 2
User 1
Notifications

35. Define a role
in charge of
BPM
monitoring
BPM role
must
cancel
approvals
BPM role
must
monitor
Log
everything
BPM role
must be
notified

36. Live View

37. Live View

38. Live View

39. Demo
Approval Escalation
Approval Adaptive & Teams
Controller Pattern

40. Controller
Launcher flow
Line ManagerVirtual Boss Boss
Normal flow
Service flow
User x
• Approved
• Rejected
• I don’t know
• Timeout
• Cancelled
Listen to reaction
Create
approval
(don’t wait)
Create
approval
(don’t wait)
New Generation

41. New use case
An employee submits a travel expense
The expense must be approved by a First Line
Manager
If the line manager doesn’t react, it must be
escalated to the Big Boss
Minimize the number of human approvals
State Machine Case 2. Submit a travel expense

42. Use AI
(but only in real business cases)

43. Flow Controller
Pattern and AI Controller
Launcher flow
Line ManagerVirtual Boss Boss
timeout
approved
rejected
timeout
approved
rejected
approved
rejected
I don’t know
Normal flow
Service flow
Case: Approve a travel expense

44. Azure ML

45. AI Builder

46. Understand the following
Power Automate to Power
Apps patterns

47. No elevation
of privilege
Alex
Flow Service
Account
Alex access
SharePoint
PowerApps

48. Elevation of
Privilege
Pattern 1
You need a premium
licence for every user
or 1 per flow licence
for the whole
company
Flow Service
Account
Flow Service
Account
PowerApps
Premium
Alex

49. Messages
Elevation of
Privilege
Pattern 2
You need a premium
licence for every user
or 1 per flow licence
for the whole
company
Flow Service
Account
Flow Service
Account
PowerApps
Premium
Alex

50. New use case
An employee submits a travel expense
The expense must be approved by a First Line
Manager
If the line manager doesn’t react, it must be
escalated to the Big Boss
Minimize the number of human approvals
Do not approve if we reach the max monthly
corporate expense
State Machine Case 2. Submit a travel expense

51. Learn and
use Power BI

52. Power Automate
DATA ALERTS
DATA SOURCE
POWER BI
REPORTS &
DASHBOARDS
STREAMING DATA
LIVE
POWERQUERY ON SQL AZURE
REFRESH DATASET)
POWERQUERY
SCHEDULED
REFRESH
Power Automate
& Power BI
LIVE
DATASET
DATASET
SCHEDULE REFRESH
© Doctor Flow, Isabelle Van Campenhoudt, 2019
CDS
Copy,Combine, Transform, Refresh
(Power Query Online) = DataFlows

53. Conclusions : there is more than that…
• Learn & share
• Make IT happy
• Know the limitations
• Maintainability
• Reusability
• Master Approvals
• Use AI
• Learn PowerApps
• Learn Power BI
• Microsoft Graph
• Code fast & scalable
• UI Flows
• Adaptive Cards
• Power Apps Portal
• Common Data Service
• Microsoft Forms
• Azure Functions
• Services Bus
• Azure Event Grid
• Azure API Management
• SQL Azure
• …

54. 03.04.2020
12.09.2020
#
We are doing this for the first time 
We’d love to hear you feedback!
http://bit.ly/SPSWarsaw2020Online_Survey

55. 03.04.2020
12.09.2020
#
03.04.2020
12.09.2020
#
Thank you!
Meet us in-person on September, 12th at Polish Microsoft’s Office!