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Asset Management Training
Module 4 – Asset Management Plan
On – Line Support & Knowledge Building
Martin Sheppard
Smart Co...
Structure of On Line Learning
1. Asset Management Module – 4
2. Asset Management Learners Guide
3. Active Canberra Asset M...
Structure of On Line Learning Modules
1. Background and understanding of the role and
importance of facility and equipment...
What is An Asset Management Plan
The purpose of an Asset Management Plan is simply to:-
• identify what assets an organisa...
What is An Asset Management Plan
This should allow an organisation to:
• Understand what assets and equipment they have
an...
What is An Asset Management Plan
This should allow an organisation to:
• Allocate responsibility within the organisation f...
What is An Asset Management Plan
This should allow an organisation to:
• Plan a revenue generation strategy to best fund
r...
ToolBox Template – Asset Register
• Collect as much information as possible such as
warrantee details, minimum reorder lev...
ToolBox Template – Maintenance Plan
Reactive Planned Scheduled Sinkingfund Other J F M A M J J A S O N D
Airconditioningun...
ToolBox Template (cont)
Sinking fund with commitment to meet obligations from
revenue collection
Plan over 10 years if nee...
Questions
• How can you ensure you have the right people from your club doing the
right job on asset or equipment maintena...
Developing Your AMP
1. Stage 1: Identify the Current Status of All Assets
2. Stage 2: Development of Strategic Priorities ...
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Asset & equipment management presentation 2016 module 4 v1.02

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Module 4 of 4 - Covering Asset Management Plan

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Asset & equipment management presentation 2016 module 4 v1.02

  1. 1. Asset Management Training Module 4 – Asset Management Plan On – Line Support & Knowledge Building Martin Sheppard Smart Connection Consultancy
  2. 2. Structure of On Line Learning 1. Asset Management Module – 4 2. Asset Management Learners Guide 3. Active Canberra Asset Management Tool Box
  3. 3. Structure of On Line Learning Modules 1. Background and understanding of the role and importance of facility and equipment maintenance 2. Types of facility maintenance 3. Funding strategy for asset and equipment maintenance 4. What is an asset management plan for your facility and how do you develop one
  4. 4. What is An Asset Management Plan The purpose of an Asset Management Plan is simply to:- • identify what assets an organisation/club is responsible for; • what the asset value is; • what needs to be done at a facility; • when it should be completed; • to what level and • how it can be resourced
  5. 5. What is An Asset Management Plan This should allow an organisation to: • Understand what assets and equipment they have and are responsible for; • Appreciate the value of assets they have responsibility for; • Define maintenance for each asset and piece of equipment to ensure it achieves its life expectancy and can meet the required standards for the community or people who are likely to use it;
  6. 6. What is An Asset Management Plan This should allow an organisation to: • Allocate responsibility within the organisation for key asset maintenance; • Apply any risk management overlay for any part of the asset / equipment that needs it; • Monitor the life expectancy of equipment and assets to ensure that they can be funded and replaced;
  7. 7. What is An Asset Management Plan This should allow an organisation to: • Plan a revenue generation strategy to best fund replacements when they are due, through sinking funds, fee structures or revenue raising for new purchases; and • Confirm that the organisation is meeting its statutory obligations in accordance with any legislation and industry best practice. To find out your obligations visit the Australian Sports Commission (ASC) Library for Sports Clubs at: http://ausport.gov.au/supporting/clubs/resource_library
  8. 8. ToolBox Template – Asset Register • Collect as much information as possible such as warrantee details, minimum reorder levels, procurement details, life expectancy, maintenance requirements, storage considerations Equipment/Assetname Number inarea AssetClass Description PhysicalLocation Responsibility AssetNumber SerialNumber Acquisitiondate Costof purchase Purchasedfrom (name) Estimatedlife expectancyfrom new(yrs.) Current Condition Estimated Lifeleft Forinstance Airconditioningunit 2 Building CoolAirairconditioningunitRef1234SBC1234 Roofofbuilding Government 9876 SBC1234 1/01/2008 $5,000 HarveyNormans 10 Fair 3 Floodlights 3 fixedequipment 100/200phillipslights Playingfield1 Clubtoreplaceand Maintain L123456 30/06/2010 250,000$ Phillips 10 Good 5 Goalposts 8 portableequipment aliminiumgoalposts-seniors Goalsstore Club 4/04/2012 2,000$ GoalCare 5 Excellent 2 Courtnets 3 portableequipment ITFNets Playingfieldno.1 Club 500$ 4 Average 4 Bins 10 landscape externalrubbishbins carpark Club 100.00$ 5 3 tablesandchairs 15 portableequipment mainroom Toilet Club 500.00$ 6 2 Wallsandpainting 3 Building Paintmainroomannualy Building Club 1 1
  9. 9. ToolBox Template – Maintenance Plan Reactive Planned Scheduled Sinkingfund Other J F M A M J J A S O N D Airconditioningunit Roofofbuilding Y 300$ CoolAir quarterly Floodlights Playingfield1 Y 250$ Phillips Annually Goalposts Goalsstore Y Quarterly Courtnets Playingfieldno.1 Y 6monthly Bins carpark Y Annually tablesandchairs Toilet Y Wallsandpainting Building Y Club Annually Year1 Year2 Year3 TypeofMaintenanceNeeded TickWhichMonth(year1)Due EquipmentName Location Annual Mainteance $$budget allowed NameofMaintenanceorg. Frequency ofmaintenance  Time based – key maintenance tasks are completed before, during or after the finish of the season;  Legislative based – ensuring that certain equipment is tested, such as fire extinguishers, alarms etc;  Warranty related – to ensure that warranties are achieved;  Asset monitoring – where there are problems associated with specific equipment, due to breakage, breakdowns, or poor performance etc, additional scheduled maintenance may be required; and  Performance based – where the assets need specific maintenance to ensure that the performance continually meets the needs of the sport. This can be as simple as mowing the grass, line marking the field or checking the accuracy of the timing mechanisms.
  10. 10. ToolBox Template (cont) Sinking fund with commitment to meet obligations from revenue collection Plan over 10 years if needed Ref Number Equipment Name Location Cost $ Numberin area Life Expectancy Current Condition Projected Renewal date Projected renewal cost Total Projected cost Annual investment needed Sinking fund / budget balance Airconditioning unit Roof of building $5,000 2 10 Fair 2020 10,000$ 20,000$ 1,000$ 7,000$ Flood lights Playing field 1 $250,000 3 10 Good 20,000$ 60,000$ Goal posts Goals store $2,000 8 5 Excellent 3,000$ 24,000$ Courtnets Playing field no. 1 $500 3 4 Average -$ Bins carpark $100 10 5 0 -$ tables and chairs Toilet $500 15 6 0 -$ Walls and painting Building $0 3 1 0 -$ Examplesonly
  11. 11. Questions • How can you ensure you have the right people from your club doing the right job on asset or equipment maintenance? • What jobs would you expect unqualified volunteers from the club to be involved in? • What jobs would you expect qualified people only to be involved in?
  12. 12. Developing Your AMP 1. Stage 1: Identify the Current Status of All Assets 2. Stage 2: Development of Strategic Priorities by Alignment with Management Strategy 3. Stage 3: Maintaining the Assets 4. Stage 4: Implementing the Maintenance Plan 5. Stage 5: Monitoring the Maintenance

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