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Advising in Ontario:
Roundtable discussion about the current state
of practice and our professional associations
NACADA Re...
About Tim
Director, Student Success Initiatives, since 2012
 Student Success Advising (SSAs)
 Learning Support Centre (L...
Agenda
1. Association & Partner Introductions (20 mins)
2. Current State: Background Presentation (20 mins)
3. Roundtable ...
Advising in Ontario: Roundtable @NACADA
Region 5
© Tim Fricker, 2016 4
Advising in Ontario: Roundtable @NACADA
Region 5
© Tim Fricker, 2016 5
Advising in Ontario: Roundtable @NACADA
Region 5
© Tim Fricker, 2016 6
Integrated Academic & Professional Advising
Communi...
Integrated Academic & Professional Advising CoP
• The purpose:
– Bring together Canadian advising professionals
– Consider...
Integrated Academic & Professional Advising CoP
Why now? (from original CoP proposal)
1. Lack of coordination and understa...
Integrated Academic & Professional Advising CoP
Goals for first 2 years
• Formation of community of practice
• Establish l...
Background Presentations
• Initial Assessment: State of Advising in Canada
– CoP Background & Purpose
• What is happening ...
What is happening on our campuses?
CACUSS Advising Survey
• Open from September 17 to October 9, 2015.
• Initially, 314 pe...
What is happening on our campuses?
CACUSS Advising Survey
• Full details published in current CACUSS Communique
• Webinar ...
What is happening on our campuses?
CACUSS Advising Survey Summary
1. Advisors are generalists
2. Placed in both Academic &...
What is happening on our campuses?
CACUSS Advising Survey Summary (cont’d)
6. Program and course selection/schedules are m...
Why is advising important?
The Student Success & Retention Problem
• +++ research in the USA
• Very little research in Can...
Why is advising important?
American Literature
• Positive long-term impact of one-time intrusive advising
interventions on...
Why is advising important?
American Literature
• …is the only structured activity, outside of the classroom, that
every st...
Why is advising important?
American Literature
• O’Banion (2013) argues that “academic advising is the second
most importa...
Why is advising important?
American Literature
• Qualified endorsement: “[whether] the effects… are direct or
indirect is ...
Why is advising important?
A new emphasis: A central feature in student success strategies
Advising in Ontario: Roundtable...
What is happening on our campuses?
Institutional Reports
• 6 institutions
• All publicly available reports
– Guelph (2002)...
What is happening on our campuses?
Institutional Reports
• Advising is “a set of complex services currently lacks clear
id...
What is happening on our campuses?
Institutional Reports
• “Students are often unclear where to seek the help they need,
o...
What is happening on our campuses?
Institutional Reports
Summary Themes &
Recommendations:
1. defining mission and goals
2...
What is happening on our campuses?
Future Directions & Research
1. Definition & Roles
– Confusion about the ‘hand-off’
2. ...
Back to the CACUSS Advising Survey
Q27: Most important functions of the Community
1. Design and deliver programs and resou...
Facilitated Roundtable Discussion
Format (15min x 4)
• 1 mins – Introduce topic
• 9 mins – Discussion &
Recommendations
• ...
Roundtable – Networking
“Support professional networking and connections”
At your tables, discuss:
• What types of network...
Roundtable – Communications & Info Sharing
“Share knowledge relevant for community.”
At your tables, discuss:
• What infor...
Roundtable – Professional Development
“Design and deliver programs and resources that promote
professional and personal de...
Roundtable – Evidence, Assessment, Research
“Create knowledge to benefit the practice”
“Identify trends and key initiative...
Roundtable – Summary Discussion
• Everyone should have a sheet of 3 stickers
• Each sticker is a vote
• You can vote for o...
Next Conference Opportunities
Resources, Networking & PD
• CACUSS, Winnipeg, June 19-22, 2016
• NACADA, Summer Institutes
...
Thank you!
Tim Fricker
Director, Student Success Initiatives
Mohawk College
Phone: 905-575-2059
Email: tim.fricker@mohawkc...
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Advising in Ontario. Roundtable discussion about the Current State of Advising

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NACADA Region 5 Pre-Conference Workshop, April 2016.

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Advising in Ontario. Roundtable discussion about the Current State of Advising

  1. 1. Advising in Ontario: Roundtable discussion about the current state of practice and our professional associations NACADA Region 5 Annual Conference Toronto, ON April 6, 2016 Tim Fricker
  2. 2. About Tim Director, Student Success Initiatives, since 2012  Student Success Advising (SSAs)  Learning Support Centre (LSC)  MCACES Resource Centre (for CE Students)  Transition and orientation programming  Coordinate campus-wide retention initiatives & research and assessment activities Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 2
  3. 3. Agenda 1. Association & Partner Introductions (20 mins) 2. Current State: Background Presentation (20 mins) 3. Roundtable Conversations (60 mins) 4. Summary Ideas and Recommendations (20 mins) Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 3
  4. 4. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 4
  5. 5. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 5
  6. 6. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 6 Integrated Academic & Professional Advising Community of Practice Heather Doyle heather.doyle@dal.ca Shea Ellingham sellingham@mtroyal.ca Darran Fernandez darran.fernandez@ubc.ca Tim Fricker tim.fricker@mohawkcollege.ca
  7. 7. Integrated Academic & Professional Advising CoP • The purpose: – Bring together Canadian advising professionals – Consider range of roles: academic, career, learning support, admissions, financial, student life, and student success advising – Examine roles and scopes of advising (from transactional to developmental) • Assumption: core of all roles are focused on student development and success Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 7
  8. 8. Integrated Academic & Professional Advising CoP Why now? (from original CoP proposal) 1. Lack of coordination and understanding on campus 2. Increasing attention on advising 3. No formal national voice for advising 4. Very little Canadian information, research and literature 5. Natural bridge between Academic and Student Affairs Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 8
  9. 9. Integrated Academic & Professional Advising CoP Goals for first 2 years • Formation of community of practice • Establish leadership roles • Create communication and awareness plan • Attendance/programming at up-coming association meetings/conferences • Survey all potential members and assess preliminary value of the community • Report on the environmental scan and next steps Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 9
  10. 10. Background Presentations • Initial Assessment: State of Advising in Canada – CoP Background & Purpose • What is happening on our campuses? – CoP Advising Survey Results – Institutional Report Analysis – BCCAT Report • Summary – College Quarterly Article Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 10
  11. 11. What is happening on our campuses? CACUSS Advising Survey • Open from September 17 to October 9, 2015. • Initially, 314 people started the survey • Only 121 complete surveys • Not generalizable; not representative • Loosely identifies trends; foundation for discussion • Not large enough sample to compare sub-groups Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 11
  12. 12. What is happening on our campuses? CACUSS Advising Survey • Full details published in current CACUSS Communique • Webinar will be posted on the CACUSS YouTube page Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 12
  13. 13. What is happening on our campuses? CACUSS Advising Survey Summary 1. Advisors are generalists 2. Placed in both Academic & Student Affairs 3. Very few centralized structures 4. Very few broad campus-wide strategies 5. Supporting first-year students and students at-risk are priorities. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 13
  14. 14. What is happening on our campuses? CACUSS Advising Survey Summary (cont’d) 6. Program and course selection/schedules are main focus 7. No consistent approach (or standard) for session notes, software 8. E-mail outreach, 1-1 advising, 15-30 min sessions are main service approach 9. Most caseloads are <500, while the majority are <750 10. Virtually no research in Canada Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 14
  15. 15. Why is advising important? The Student Success & Retention Problem • +++ research in the USA • Very little research in Canada • Virtually zero research on academic advising in Canada – E.g. 4 theses in Library and Archives Canada – Bens, 1995; Starks, 2008; Stembera, 2007; Armstrong, 2011 Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 15
  16. 16. Why is advising important? American Literature • Positive long-term impact of one-time intrusive advising interventions on student outcomes, especially for those students most at-risk (Abelman and Molina, 2000, 2001, 2002) Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 16
  17. 17. Why is advising important? American Literature • …is the only structured activity, outside of the classroom, that every student has the chance to participate in (Habley, 1994) Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 17
  18. 18. Why is advising important? American Literature • O’Banion (2013) argues that “academic advising is the second most important function in the college” (p.3), outside of classroom teaching. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 18
  19. 19. Why is advising important? American Literature • Qualified endorsement: “[whether] the effects… are direct or indirect is unclear… [but] whatever the causal connections, low-quality advising may be better than no advising at all, and sooner is probably better than later” (Pascarella and Terenzini, 2005, pp. 404-405). Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 19
  20. 20. Why is advising important? A new emphasis: A central feature in student success strategies Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 20
  21. 21. What is happening on our campuses? Institutional Reports • 6 institutions • All publicly available reports – Guelph (2002), Malaspina (now Vancouver Island University) (2002), Carleton (2009), Saskatchewan (2010), Ryerson (2011), and Manitoba (2013) • Similar themes Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 21
  22. 22. What is happening on our campuses? Institutional Reports • Advising is “a set of complex services currently lacks clear identity and coordination” (Malaspina, 2002, p. 10) • “There are different approaches employed in each faculty… [and] while there are individuals in every department who provide advising support there is little consistency in role titles, grades and % dedicated to advising work” (Ryerson, 2011, p. 1) Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 22
  23. 23. What is happening on our campuses? Institutional Reports • “Students are often unclear where to seek the help they need, or where there is even assistance available. Amongst advisors the ‘hand-off’ and communication between units is unclear and inconsistent; students report that they receive misinformation and miscommunication. In addition, our technology and processes have often been as much a hindrance as help” (Manitoba, 2013, p. 1). Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 23
  24. 24. What is happening on our campuses? Institutional Reports Summary Themes & Recommendations: 1. defining mission and goals 2. clarifying roles and responsibilities 3. campus-wide coordination 4. new working groups 5. professional development 6. technology solutions Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 24
  25. 25. What is happening on our campuses? Future Directions & Research 1. Definition & Roles – Confusion about the ‘hand-off’ 2. Professional Development – Greater student diversity – Need for scholar-practitioners 3. Evidence-Based Decision Making – CAS Standards & Learning outcomes 4. Technology Usage – Gap between staff and students 5. Research – More is needed! Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 25
  26. 26. Back to the CACUSS Advising Survey Q27: Most important functions of the Community 1. Design and deliver programs and resources that promote professional and personal development of our members. 2. Share knowledge relevant for community. 3. Support professional networking and connections 4. Create knowledge to benefit the practice 5. Identify trends and key initiatives that could become new organizational priorities Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 26
  27. 27. Facilitated Roundtable Discussion Format (15min x 4) • 1 mins – Introduce topic • 9 mins – Discussion & Recommendations • 5 mins – Report back Summarize & vote on recommendations Topics 1. Networking 2. Communications & Information Sharing 3. Professional Development 4. Evidence, Assessment & Research Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 27
  28. 28. Roundtable – Networking “Support professional networking and connections” At your tables, discuss: • What types of networking opportunities are you looking for? 1. Brainstorm your ideas. 2. Identify the top one or two. 3. Write a formal suggestion or recommendation for the professional association. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 28
  29. 29. Roundtable – Communications & Info Sharing “Share knowledge relevant for community.” At your tables, discuss: • What information should your professional association make available to you? (and in what format; how often?) 1. Brainstorm your ideas. 2. Identify the top one or two. 3. Write a formal suggestion or recommendation for the professional association. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 29
  30. 30. Roundtable – Professional Development “Design and deliver programs and resources that promote professional and personal development of our members.” At your tables, discuss: • What types of PD are you looking for? (and in what format; online, local, regional?) 1. Brainstorm your ideas. 2. Identify the top one or two. 3. Write a formal suggestion or recommendation for the professional association. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 30
  31. 31. Roundtable – Evidence, Assessment, Research “Create knowledge to benefit the practice” “Identify trends and key initiatives that could become new organizational priorities” At your tables, discuss: • How can our professional associations support this work? (for you to do research, for you to publish research, for the association to publish research?) 1. Brainstorm your ideas. 2. Identify the top one or two. 3. Write a formal suggestion or recommendation for the professional association. Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 31
  32. 32. Roundtable – Summary Discussion • Everyone should have a sheet of 3 stickers • Each sticker is a vote • You can vote for one per topic, or place all on a single recommendation. • Go! Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 32
  33. 33. Next Conference Opportunities Resources, Networking & PD • CACUSS, Winnipeg, June 19-22, 2016 • NACADA, Summer Institutes – June: Reno, Nevada – July: Norfolk, Virginia • NACADA, Atlanta, October 5-8, 2016 Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 33
  34. 34. Thank you! Tim Fricker Director, Student Success Initiatives Mohawk College Phone: 905-575-2059 Email: tim.fricker@mohawkcollege.ca Twitter: @TimFricker LinkedIn: ca.linkedin.com/in/timfricker Advising in Ontario: Roundtable @NACADA Region 5 © Tim Fricker, 2016 34

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