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PG UHN Registration Instructions 2022-23.pdf

PG UHN Registration Instructions 2022-23

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UML-Full-Reg 1 v 2021/06/24
UHN POSTGRADUATE REGISTRATION
INSTRUCTIONS
Step 1: Register with the University of Toronto
Postgraduate Learners must have a Confirmation of Registration indicating status as REGISTERED with PGME on POWER.
Step 2: Register on UMLearns as a Medical Learner
a. Log in to your existing profile at https://UMLearns.uhn.ca or, only if you are new to UHN, register a profile as a
Medical Learner. If you are unable to access your existing account, please email medicaleducation@uhn.ca for
assistance. Registering a duplicate account will result in access delays.
b. Navigate to “My Profile” and verify that your details are up-to-date. The email address you use to access your
https://umlearns.uhn.ca will be the email where you receive any important UHN communications. If this is not
your preferred email address, you can update this under “My Profile.” Note: Updating your preferred email in your
profile will also change your log-in email.
c. Enter your placement at UHN for this academic year and add all known UHN rotations under Rotation Details.
Please only submit one UHN placement per academic year. Any rotations to be added subsequently should be
emailed to medicaleducation@uhn.ca and not entered as additional placements.
Please note: If you are a learner from another university or province doing an elective at UHN, under training level,
please select Elective followed by your year.
**Please be sure to begin the registration process 2 weeks prior to your rotation start date to avoid delays in obtaining
necessary access this way there is sufficient time to troubleshoot if need be.
Step 3: Complete UHN-mandated e-learning modules as required: module training can take up to 2 hours
To access MyLearning please see instructions below.
New Learners
Once you submit your placement at https://umlearns.uhn.ca, under the Network Log-in tab of your profile, you will have a:
 T-ID (your UHN network access ID). This TID is temporary and will expire 14 calendar days from the date of
submission. This temporary TID will only allow access to MyLearning
 UPN (a unique identifier used for remote access that resembles an email address, but does not offer email
functionality)
 Your temporary network password for both your T-ID and UPN. You will be prompted to change this password on
your first network login after completing your e-learning.
NOTE: To change your password remotely please click the following link passwordreset.remote.uhn.ca
Click on the link located at the bottom of the “Network Log-in” tab to be directed to MyLearning to complete your UHN e-
learning modules. You will use your UPN & password to login.
Returning Learners
Once you submit your placement at https://umlearns.uhn.ca, click on the link at the bottom of the “Network Log-in” tab of
your profile to be directed to MyLearning to complete your UHN e-learning modules. You will use your existing UPN and
password to login. If you require a password reset, please contact the Help Desk at 416-340-4357.
If you are a returning learner who is submitting a placement, your TID will be expired. Please email
medicaleducation@uhn.ca to request a temporary reactivation of your TID so you can complete the mandatory e-learning.
Temporarily reactivated TIDs will only be active for 72 hours.
All Learners
UML-Full-Reg 1 v 2021/06/24
Your tID and thereby MyLearning access will expire 14 days from the date you submit your placement if you do not
complete the mandatory modules. Please email medicaleducation@uhn.ca to request a temporary reactivation of your tID
so you can complete the mandatory e-learning. Temporarily reactivated TIDs will only be active for 72 hours.
Upon completion of your UHN e-learning modules, Medical Education will approve your placement within two business
days. Once approved, you will have a fully functioning TID for hospital network access that will expire at the end of the
academic year. Be sure to register for MFA to get any technical support with your network access. This can be found on the
UMLearns under the network login tab.
Step 4: UHN Email
Once your placement has been approved, you can now access your UHN email. In order to access your email,
visit https://Outlook.Office365.com, and login using your email details and tID/network password.
If you have an existing UHN email address (rmp, uhnresearch or uhn.ca) that is different from the email listed, your
Program/Department will need to continue extending access manually. Please contact your Program/Department
Coordinator for further details.
Step 5: Complete Training and Knowledge Test for Electronic Patient Record (EPR) Access
If you have used EPR within the last 2 years your account can be reactivated without additional training. The EPR for
Providers Course is completed online and takes approximately 1 hour. Please go the link below and do the “EPR with Chart
Review Only – Intro to EPR”.
https://www.uhn.ca/corporate/For_Staff/Digital_Education/Pages/EPR_chart_review.aspx
You must submit your UHN placement at https://UMLearns.uhn.ca prior to completing EPR training. This will allow for your
knowledge test results to be uploaded into the registration database. Completion of the Course Completion Declaration
Form are required for timely EPR access.
Upon your approval on UMLearns.uhn.ca, you will receive an email confirming your registration. You will now have the
following available under the Network Log-in tab in your UMLearns.uhn.ca profile:
 T-ID (your UHN network access ID). Your T-ID will allow you login access to any onsite computers, as well as
corporate Wi-Fi and remote access to the UHN intranet.
 EPR log-in information (NOTE: your EPR credentials will not be visible until you have completed the training).
If you complete EPR training after your UMLearns placement has been approved, email medicaleducation@uhn.ca with the
subject line: EPR Test Completed. Access will be granted within two business days.
Step 6: Completing training and knowledge test for Epic
As of June 4th, 2022, UHN will go live with Epic, our new health information system. Everyone (including learners) who will
use Epic must attend virtual, role-based training classes, pass an End User Proficiency Assessment (EUPA) and then
participate in a Log-In Lab to gain access to the system.
Your training will be based on your placement/rotation and role at UHN on or after June 6.
Keep an eye out for your Epic training assignment, the class(es) you will need to take to be able to use Epic within your
specific role at UHN. An automated email will come from the Learning Management System to your UHN email address.
You can also see it on your To Do List in MyLearning.
Once you receive your training assignment, you will need to register for your training in MyLearning, UHN’s learning
management system. Instructions on how to register will be provided with your training assignment.
Please contact epiceducation@uhn.ca for support and refer to this page for more information.
https://universityhealthnetwork.sharepoint.com/sites/HIS-Project/SitePages/Learners.aspx
Step 7: Dictation - Dragon Medical One
Training for Dragon Medical One with Epic can be found in the MyLearning Portal “Dragon Medical One Training in Epic”
(Course Code UHUHSY351w) and tip sheets can be referenced at any time from the Learning Home Dashboard within Epic
production (access using F1 in Epic).
UML-Full-Reg 1 v 2021/06/24
You will see the “Dragon Login” option at the top left of the Epic screen when you first sign in.
Dragon Support Details
For access, workflow and functional support, email the Transcription team 9:00am-5:00pm Monday-Friday at
speechrecognition@uhn.ca.
During Off Business Hours and Weekends, dial Help Desk at x 4357 or email help@uhn.ca mentioning Dragon Medical One
(Self Dictation Tool) to initiate a support ticket.
For technical support, dial Help Desk at x 4357 or email help@uhn.ca mentioning Dragon Medical One (Self Dictation Tool)
to initiate a support ticket.
Step 8: Photo ID
Your UHN-issued Photo ID gives you security access at UHN. If you have an existing UHN Photo ID, it will be reactivated
upon approval of your registration. If you do not have a UHN-issued badge, please visit the Photo ID office:
TGH 730am – 330pm Monday, Tuesday, & Wednesday – Eaton South Basement, Rm 426A – Opposite Security
TWH 730am – 330pm Thursday & Friday – Fell Pavilion, 1st floor, Rm 511
Step 9: Scrubs
Please contact your program coordinator to obtain the scrub requisition form that you will present to UHN Cashier’s Office.
Refundable deposit required.
Your registration is now complete. You do not need to present in person at the Medical Education Office,
unless you require the following:
Pager: Obtain requisition form from the Medical Education Office to present to UHN Cashier’s Office. Refundable deposit
required. Clinical Fellows have pagers issued by their Department. If you have a UHN pager that needs to be extended for
the new academic year, let us know by emailing medicaleducation@uhn.ca.
Medical Education office will be operating remotely via email and available in person Monday to Friday (8 am to 4 pm).
During this time only the TGH office will be open with the TWH office closed, please email medicaleducation@uhn.ca for
further details regarding which days of the week the TGH office will be open.
Learner Engagement Survey
Your experience is important to us. You will be asked to complete an online learner engagement survey about your time at
UHN. Your voice matters and your participation will help us improve the learner experience.
ADDITIONAL DETAILS
UHN is a respectful, caring, and inclusive learning environment. If you require accommodation, please be aware that this is
a collaborative process between your academic site, yourself and UHN. For more information, please contact PGME
https://pg.postmd.utoronto.ca/contact-pgme/.
For more information visit our education websites:
UHN: https://www.uhn.ca/Education/clinical-learners
Please note: Learners who need to register for placements at MSH are required to use SiniaHealth NirvSystem and NOT
UMLearns. Please contact MSH medical education for more information.

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PG UHN Registration Instructions 2022-23.pdf

  • 1. UML-Full-Reg 1 v 2021/06/24 UHN POSTGRADUATE REGISTRATION INSTRUCTIONS Step 1: Register with the University of Toronto Postgraduate Learners must have a Confirmation of Registration indicating status as REGISTERED with PGME on POWER. Step 2: Register on UMLearns as a Medical Learner a. Log in to your existing profile at https://UMLearns.uhn.ca or, only if you are new to UHN, register a profile as a Medical Learner. If you are unable to access your existing account, please email medicaleducation@uhn.ca for assistance. Registering a duplicate account will result in access delays. b. Navigate to “My Profile” and verify that your details are up-to-date. The email address you use to access your https://umlearns.uhn.ca will be the email where you receive any important UHN communications. If this is not your preferred email address, you can update this under “My Profile.” Note: Updating your preferred email in your profile will also change your log-in email. c. Enter your placement at UHN for this academic year and add all known UHN rotations under Rotation Details. Please only submit one UHN placement per academic year. Any rotations to be added subsequently should be emailed to medicaleducation@uhn.ca and not entered as additional placements. Please note: If you are a learner from another university or province doing an elective at UHN, under training level, please select Elective followed by your year. **Please be sure to begin the registration process 2 weeks prior to your rotation start date to avoid delays in obtaining necessary access this way there is sufficient time to troubleshoot if need be. Step 3: Complete UHN-mandated e-learning modules as required: module training can take up to 2 hours To access MyLearning please see instructions below. New Learners Once you submit your placement at https://umlearns.uhn.ca, under the Network Log-in tab of your profile, you will have a:  T-ID (your UHN network access ID). This TID is temporary and will expire 14 calendar days from the date of submission. This temporary TID will only allow access to MyLearning  UPN (a unique identifier used for remote access that resembles an email address, but does not offer email functionality)  Your temporary network password for both your T-ID and UPN. You will be prompted to change this password on your first network login after completing your e-learning. NOTE: To change your password remotely please click the following link passwordreset.remote.uhn.ca Click on the link located at the bottom of the “Network Log-in” tab to be directed to MyLearning to complete your UHN e- learning modules. You will use your UPN & password to login. Returning Learners Once you submit your placement at https://umlearns.uhn.ca, click on the link at the bottom of the “Network Log-in” tab of your profile to be directed to MyLearning to complete your UHN e-learning modules. You will use your existing UPN and password to login. If you require a password reset, please contact the Help Desk at 416-340-4357. If you are a returning learner who is submitting a placement, your TID will be expired. Please email medicaleducation@uhn.ca to request a temporary reactivation of your TID so you can complete the mandatory e-learning. Temporarily reactivated TIDs will only be active for 72 hours. All Learners
  • 2. UML-Full-Reg 1 v 2021/06/24 Your tID and thereby MyLearning access will expire 14 days from the date you submit your placement if you do not complete the mandatory modules. Please email medicaleducation@uhn.ca to request a temporary reactivation of your tID so you can complete the mandatory e-learning. Temporarily reactivated TIDs will only be active for 72 hours. Upon completion of your UHN e-learning modules, Medical Education will approve your placement within two business days. Once approved, you will have a fully functioning TID for hospital network access that will expire at the end of the academic year. Be sure to register for MFA to get any technical support with your network access. This can be found on the UMLearns under the network login tab. Step 4: UHN Email Once your placement has been approved, you can now access your UHN email. In order to access your email, visit https://Outlook.Office365.com, and login using your email details and tID/network password. If you have an existing UHN email address (rmp, uhnresearch or uhn.ca) that is different from the email listed, your Program/Department will need to continue extending access manually. Please contact your Program/Department Coordinator for further details. Step 5: Complete Training and Knowledge Test for Electronic Patient Record (EPR) Access If you have used EPR within the last 2 years your account can be reactivated without additional training. The EPR for Providers Course is completed online and takes approximately 1 hour. Please go the link below and do the “EPR with Chart Review Only – Intro to EPR”. https://www.uhn.ca/corporate/For_Staff/Digital_Education/Pages/EPR_chart_review.aspx You must submit your UHN placement at https://UMLearns.uhn.ca prior to completing EPR training. This will allow for your knowledge test results to be uploaded into the registration database. Completion of the Course Completion Declaration Form are required for timely EPR access. Upon your approval on UMLearns.uhn.ca, you will receive an email confirming your registration. You will now have the following available under the Network Log-in tab in your UMLearns.uhn.ca profile:  T-ID (your UHN network access ID). Your T-ID will allow you login access to any onsite computers, as well as corporate Wi-Fi and remote access to the UHN intranet.  EPR log-in information (NOTE: your EPR credentials will not be visible until you have completed the training). If you complete EPR training after your UMLearns placement has been approved, email medicaleducation@uhn.ca with the subject line: EPR Test Completed. Access will be granted within two business days. Step 6: Completing training and knowledge test for Epic As of June 4th, 2022, UHN will go live with Epic, our new health information system. Everyone (including learners) who will use Epic must attend virtual, role-based training classes, pass an End User Proficiency Assessment (EUPA) and then participate in a Log-In Lab to gain access to the system. Your training will be based on your placement/rotation and role at UHN on or after June 6. Keep an eye out for your Epic training assignment, the class(es) you will need to take to be able to use Epic within your specific role at UHN. An automated email will come from the Learning Management System to your UHN email address. You can also see it on your To Do List in MyLearning. Once you receive your training assignment, you will need to register for your training in MyLearning, UHN’s learning management system. Instructions on how to register will be provided with your training assignment. Please contact epiceducation@uhn.ca for support and refer to this page for more information. https://universityhealthnetwork.sharepoint.com/sites/HIS-Project/SitePages/Learners.aspx Step 7: Dictation - Dragon Medical One Training for Dragon Medical One with Epic can be found in the MyLearning Portal “Dragon Medical One Training in Epic” (Course Code UHUHSY351w) and tip sheets can be referenced at any time from the Learning Home Dashboard within Epic production (access using F1 in Epic).
  • 3. UML-Full-Reg 1 v 2021/06/24 You will see the “Dragon Login” option at the top left of the Epic screen when you first sign in. Dragon Support Details For access, workflow and functional support, email the Transcription team 9:00am-5:00pm Monday-Friday at speechrecognition@uhn.ca. During Off Business Hours and Weekends, dial Help Desk at x 4357 or email help@uhn.ca mentioning Dragon Medical One (Self Dictation Tool) to initiate a support ticket. For technical support, dial Help Desk at x 4357 or email help@uhn.ca mentioning Dragon Medical One (Self Dictation Tool) to initiate a support ticket. Step 8: Photo ID Your UHN-issued Photo ID gives you security access at UHN. If you have an existing UHN Photo ID, it will be reactivated upon approval of your registration. If you do not have a UHN-issued badge, please visit the Photo ID office: TGH 730am – 330pm Monday, Tuesday, & Wednesday – Eaton South Basement, Rm 426A – Opposite Security TWH 730am – 330pm Thursday & Friday – Fell Pavilion, 1st floor, Rm 511 Step 9: Scrubs Please contact your program coordinator to obtain the scrub requisition form that you will present to UHN Cashier’s Office. Refundable deposit required. Your registration is now complete. You do not need to present in person at the Medical Education Office, unless you require the following: Pager: Obtain requisition form from the Medical Education Office to present to UHN Cashier’s Office. Refundable deposit required. Clinical Fellows have pagers issued by their Department. If you have a UHN pager that needs to be extended for the new academic year, let us know by emailing medicaleducation@uhn.ca. Medical Education office will be operating remotely via email and available in person Monday to Friday (8 am to 4 pm). During this time only the TGH office will be open with the TWH office closed, please email medicaleducation@uhn.ca for further details regarding which days of the week the TGH office will be open. Learner Engagement Survey Your experience is important to us. You will be asked to complete an online learner engagement survey about your time at UHN. Your voice matters and your participation will help us improve the learner experience. ADDITIONAL DETAILS UHN is a respectful, caring, and inclusive learning environment. If you require accommodation, please be aware that this is a collaborative process between your academic site, yourself and UHN. For more information, please contact PGME https://pg.postmd.utoronto.ca/contact-pgme/. For more information visit our education websites: UHN: https://www.uhn.ca/Education/clinical-learners Please note: Learners who need to register for placements at MSH are required to use SiniaHealth NirvSystem and NOT UMLearns. Please contact MSH medical education for more information.