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webinar 
Welcome to the 
webinar – we will 
be starting shortly!
How to Get Your Inbox Empty 
by Christmas (45 mins) 
- how to quickly empty your inbox (today) 
- organise your folders 
-...
The www of 
Mastering 
Email 
Overload 
When 
What 
Where 
Solutions for Success 2014 www.emailtiger.com.au
The Three Strategies . . . 
1.When 
Control when you 
do and when you 
do NOT look at 
your email 
Solutions for Success 2...
When 
The #1 
solution to 
information 
overload 
Nathan Zeldes 
Timothy Ferriss 
Solutions for Success 2014 www.emailtige...
How many emails 
are in your inbox 
right now?
7 Reasons to Keep 
the Inbox Empty 
1: An overloaded inbox causes stress 
2: Avoids multiple handling of e-mails 
3: Thing...
How to quickly empty your inbox 
Solutions for Success 2014 www.emailtiger.com.au
How to quickly empty your inbox 
Solutions for Success 2014 www.emailtiger.com.au
How to quickly empty your inbox 
Solutions for Success 2014 www.emailtiger.com.au
How to quickly empty your inbox 
Highlight any email in the inbox and then click the Ctrl and A keys together 
to select a...
How to quickly empty your inbox 
Solutions for Success 2014 www.emailtiger.com.au
Are you email folders 
located as sub-folders of 
the inbox?
How to organise your email folders 
Solutions for Success 2014 www.emailtiger.com.au
How to organise your email folders 
Solutions for Success 2014 www.emailtiger.com.au
How to organise your email folders 
Separate ‘finished’ 
work from 
‘unfinished’ work 
Solutions for Success 2014 www.emai...
How to organise your email folders 
Create 4 or 5 
‘primary’ folders 
Solutions for Success 2014 www.emailtiger.com.au
How often during the 
day do you check your 
email?
How to keep your 
inbox empty in 2015 
Best times to check e-mail? 
1: 
_____________________ 
2: 
_____________________ 
...
Best times to check email? 
Research shows that for most people, in most office-based roles, 
checking e-mail at 4 planned...
7 Reasons Why You Should NOT Check Email 
First Thing in the Morning? 
1: The inbox is NOT your to-do list 
2: Starting wi...
Shift your working paradigm 
Solutions for Success 2014 www.emailtiger.com.au
Best times to check email? 
Email 
Tasks 
‘Single-task’ 
not 
‘Multi-task’ 
Solutions for Success 2014 www.emailtiger.com....
Best times to check email? 
Email 
Tasks 
http://pomodorotechnique.com 
Solutions for Success 2014 www.emailtiger.com.au
Best times to check email? 
Email 
Tasks Tasks 
Email 
Twice per hour 
16+ times per day! 
Solutions for Success 2014 www....
Best times to check email? 
XEmail 
Email 
Email 
Tasks 
Tasks Tasks 
Tasks 
Tasks 
Email 
Email Even better - do tasks fi...
Best times to check email? 
Email 
Tasks 
Once per 
hour 
8+ times 
per day! 
Solutions for Success 2014 www.emailtiger.co...
Best times to check email? 
Research shows that for most people, in most office-based roles, 
checking e-mail at 4 planned...
Best times to check email? 
Solutions for Success 2014 www.emailtiger.com.au
How to keep your 
inbox empty in 2015 
Handle each message only ONCE . . 
. 
by using the 4D methodology 
Solutions for Su...
Apply the 4D method to 
handle each email only once 
1: 
2: 
3: 
4: 
DITCH / DELETE 
DEAL (<2 mins) 
DELEGATE 
DECIDE 
WHE...
How to Get Your Inbox Empty 
by Christmas 
So here’s what we’ve covered today; 
- how to quickly empty your inbox (today) ...
This webinar includes 
a free copy of; 
• 4 tips to help keep you on track in January 
• Slidecast (slideshow plus audio r...
Q & A session coming up 
in just a minute
8th International 
Clean Out Your Inbox Week 
(18-24 January 2014) 
Steuart 
Snooks 
(Asia Pacific) 
Monica 
Seeley 
(Euro...
8th International 
Clean Out Your Inbox Week 
(18-24 January 2014) 
Day 1 (Mon 19 Jan) - WHY keep the inbox empty? 
Day 2 ...
Clean Out Your Inbox 
(and keep it that way in 2015) 
webinar 
Steuart Snooks 
E-mail Strategist & 
Productivity Expert 
w...
Stay in touch and up-to-date 
www.emailtiger.com.au 
Steuart G. Snooks 
Email Strategist & Expert 
Conference presentation...
Ask me a question . . .
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How to get your inbox empty by christmas webinar slideshow

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Most people simply don't have a robust system or method for processing the endless stream of incoming email. As a result, the inbox can so easily get overloaded and feel overwhelming. But it doesn't have to be this way and it's so easy to get control once you know how!

This 45 minute webinar will show you;

* the proven 4D approach to get (and keep) your in-box empty
* how to manage activities and tasks that arrive via e-mail
* the quickest way to get to zero from where you are now
* how to manage e-mails when you have to wait before giving a reply

Published in: Business
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How to get your inbox empty by christmas webinar slideshow

  1. 1. webinar Welcome to the webinar – we will be starting shortly!
  2. 2. How to Get Your Inbox Empty by Christmas (45 mins) - how to quickly empty your inbox (today) - organise your folders - use the 4D methodology to keep your inbox empty in the new year Includes; • 4 tips to help keep you on track in January • Slidecast (slideshow plus audio recording) for your future review • articles on 7 Reasons to Keep the Inbox Empty and 7 Reasons to Not Check Email First Thing Solutions for Success 2014 www.emailtiger.com.au
  3. 3. The www of Mastering Email Overload When What Where Solutions for Success 2014 www.emailtiger.com.au
  4. 4. The Three Strategies . . . 1.When Control when you do and when you do NOT look at your email Solutions for Success 2014 www.emailtiger.com.au
  5. 5. When The #1 solution to information overload Nathan Zeldes Timothy Ferriss Solutions for Success 2014 www.emailtiger.com.au
  6. 6. How many emails are in your inbox right now?
  7. 7. 7 Reasons to Keep the Inbox Empty 1: An overloaded inbox causes stress 2: Avoids multiple handling of e-mails 3: Things are not lost or forgotten 4: The inbox is NOT your to-do list 5: Avoids procrastination and indecision 6: Avoids being interrupted by new messages 7: There are more appropriate places to store email messages Solutions for Success 2014 www.emailtiger.com.au
  8. 8. How to quickly empty your inbox Solutions for Success 2014 www.emailtiger.com.au
  9. 9. How to quickly empty your inbox Solutions for Success 2014 www.emailtiger.com.au
  10. 10. How to quickly empty your inbox Solutions for Success 2014 www.emailtiger.com.au
  11. 11. How to quickly empty your inbox Highlight any email in the inbox and then click the Ctrl and A keys together to select all emails in the inbox Drag and drop the emails from the inbox across to the backlog folder Solutions for Success 2014 www.emailtiger.com.au
  12. 12. How to quickly empty your inbox Solutions for Success 2014 www.emailtiger.com.au
  13. 13. Are you email folders located as sub-folders of the inbox?
  14. 14. How to organise your email folders Solutions for Success 2014 www.emailtiger.com.au
  15. 15. How to organise your email folders Solutions for Success 2014 www.emailtiger.com.au
  16. 16. How to organise your email folders Separate ‘finished’ work from ‘unfinished’ work Solutions for Success 2014 www.emailtiger.com.au
  17. 17. How to organise your email folders Create 4 or 5 ‘primary’ folders Solutions for Success 2014 www.emailtiger.com.au
  18. 18. How often during the day do you check your email?
  19. 19. How to keep your inbox empty in 2015 Best times to check e-mail? 1: _____________________ 2: _____________________ 3: _____________________ Solutions for Success 2014 www.emailtiger.com.au
  20. 20. Best times to check email? Research shows that for most people, in most office-based roles, checking e-mail at 4 planned times a day (to a max of 45 mins each time) allows you to turn all e-mail around in a 24 hour period. 1 2 3 4 Solutions for Success 2014 www.emailtiger.com.au
  21. 21. 7 Reasons Why You Should NOT Check Email First Thing in the Morning? 1: The inbox is NOT your to-do list 2: Starting with email makes you REactive rather than PROactive 3: Ignorance is bliss! 4: Avoids short-term gratification to achieve longer term results 5: Checking e-mail is an excuse for a lack of priorities 6: Your morning energy and alertness should be directed to higher priorities 7: Controls unmanaged and unspoken expectations Solutions for Success 2014 www.emailtiger.com.au
  22. 22. Shift your working paradigm Solutions for Success 2014 www.emailtiger.com.au
  23. 23. Best times to check email? Email Tasks ‘Single-task’ not ‘Multi-task’ Solutions for Success 2014 www.emailtiger.com.au
  24. 24. Best times to check email? Email Tasks http://pomodorotechnique.com Solutions for Success 2014 www.emailtiger.com.au
  25. 25. Best times to check email? Email Tasks Tasks Email Twice per hour 16+ times per day! Solutions for Success 2014 www.emailtiger.com.au
  26. 26. Best times to check email? XEmail Email Email Tasks Tasks Tasks Tasks Tasks Email Email Even better - do tasks first, then email Solutions for Success 2014 www.emailtiger.com.au
  27. 27. Best times to check email? Email Tasks Once per hour 8+ times per day! Solutions for Success 2014 www.emailtiger.com.au
  28. 28. Best times to check email? Research shows that for most people, in most office-based roles, checking e-mail at 4 planned times a day (to a max of 45 mins each time) allows you to turn all e-mail around in a 24 hour period. Early in the day, as ‘second thing’ (after checking your calendar! 1 2 3 4 About 30-45 minutes before your lunch break (NOT mid-morning) Any time that suits you during the afternoon About 30-45 minutes before you finish for the day Solutions for Success 2014 www.emailtiger.com.au
  29. 29. Best times to check email? Solutions for Success 2014 www.emailtiger.com.au
  30. 30. How to keep your inbox empty in 2015 Handle each message only ONCE . . . by using the 4D methodology Solutions for Success 2014 www.emailtiger.com.au
  31. 31. Apply the 4D method to handle each email only once 1: 2: 3: 4: DITCH / DELETE DEAL (<2 mins) DELEGATE DECIDE WHERE - File (Move to a Folder / File along with) WHEN - Convert to a Task or Calendar item WAIT - Add to Waitlist / Pending reply folder     Solutions for Success 2014 www.emailtiger.com.au
  32. 32. How to Get Your Inbox Empty by Christmas So here’s what we’ve covered today; - how to quickly empty your inbox (today) - organise your folders - use the 4D methodology to keep your inbox empty in the new year Solutions for Success 2014 www.emailtiger.com.au
  33. 33. This webinar includes a free copy of; • 4 tips to help keep you on track in January • Slidecast (slideshow plus audio recording) for your future review • articles on 7 Reasons to Keep the Inbox Empty and 7 Reasons to Not Check Email First Thing Look out for an email this week with a link to the Get Your Inbox Empty resources pages and then one email per week in January with each tip Solutions for Success 2014 www.emailtiger.com.au
  34. 34. Q & A session coming up in just a minute
  35. 35. 8th International Clean Out Your Inbox Week (18-24 January 2014) Steuart Snooks (Asia Pacific) Monica Seeley (Europe) Marsha Egan (North America)
  36. 36. 8th International Clean Out Your Inbox Week (18-24 January 2014) Day 1 (Mon 19 Jan) - WHY keep the inbox empty? Day 2 (Tue 20 Jan) - WHEN to clean out the inbox Day 3 (Wed 21 Jan) - HOW to clean out the inbox Day 4 (Thu 22 Jan) - WHERE to file emails away from the inbox Day 5 (Fri 23 Jan) - Pulling it all together https://www.facebook.com/InboxWeek World’s 3 Email Experts
  37. 37. Clean Out Your Inbox (and keep it that way in 2015) webinar Steuart Snooks E-mail Strategist & Productivity Expert www.emailtiger.com.au T e l l y o u r f r i e n d s , c o l l e a g u e s a n d a s s o c i a t e s ! Friday 23 January 1:30 – 2:15pm (AEDT)
  38. 38. Stay in touch and up-to-date www.emailtiger.com.au Steuart G. Snooks Email Strategist & Expert Conference presentations E-mail audits/surveys Consulting & advice Keynote speaking Research papers Workshops Blog posts Audio CDs Webinars Seminars Coaching E-books Articles Ideas Tips
  39. 39. Ask me a question . . .

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